Regular Board Meeting Monday, July 10, 2023 06:00 PM 108 West Main Street and Virtually

To access meeting from any device: https://global.gotomeeting.com/join/671034949
Or by (Toll Free): 1 866 899 4679 | Access Code: 671-034-949

1.RECORDING OF THE MEETING

2.CALL TO ORDER

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL

5.ESTABLISHMENT OF A QUORUM

6.DISCLOSURE OF ANY CONFLICT OF INTEREST

7.CHANGES TO AGENDA

8.APPROVAL OF CHANGES TO AGENDA

9.CONSENT AGENDA

All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and placed on the active agenda to be discussed and approved separately.

  1. a.Approval of Board Trustees Meeting Minutes from June 12, 2023

  2. b.Approval of the Rescheduled Board Meeting Minutes from June 14, 2023

  3. c.Approval of Line Items Transfers

  4. d.Approval of Bills

    i. $5,000 and over  $ 226,834.17

    ii. Under $5,000   $ 27,304.13 

    iii. Credit Card Reconciliation – April and May 

    iv. Bank Reconciliation – April and May 

    v. Treasurer’s Report placed on file for audit

  5. e.Administrative Reports

    i. President’s Monthly Report

    ii. Chief of Police Monthly Statistics Report

    iii. Fehr-Graham – Engineering Report

    iv. Code Enforcement & Building Officer Monthly Report - 

    v. Public Works Monthly Water Usage and Production Reports - No report provided

    vi. Deputy Clerk Monthly Report 

    vii. Treasurer's Financial Reports 

10.DRAFT OF RECENT COMMITTEE MEETING MINUTES AND REPORTS

  1. a.Draft Public Works Committee Meeting Minutes 

  2. b.Draft Police Committee Meeting Minutes - No meeting in June 

  3. c.Draft Community Development Committee Meeting Minutes - No meeting in June 

  4. d.Draft Finance Committee Meeting Minutes 

11.PUBLIC COMMENT

A written request to address the Village Board by non-members must be submitted via mail, hand delivery, or telefax such that the request arrives at the Village of Winnebago Office located at 108 West Main Street, Winnebago, Illinois, 61088, by 12:00 Noon the last business day before the day of the meeting scheduled by the Village authorities in which you would like to participate. Max of 3 min per speaker and 18 minutes total, except for Public Hearing where 30 minutes is allowed.

  1. a.Public Comment - Trunk or Treat - October 21, 2023

12.COMMITTEE/REPORTS/REQUESTS

  1. a.Public Works Committee

  2. b.Community Development Committee/Planning and Zoning Board/4th of July/Events

  3. c.Police Committee

    i.  Solicitors Permit Application - Submitted by Tarpley Herliny for Door-To-Door Solicitation of Educational Materials - Reviewed and Approved by Chief White 06/29/2023

  4. d.Finance Committee

  5. e.Administration Team/Clerk

    i.  Resolution to Authorize the use of Credit Card Points to be used for Office Supplies Expense. 

    ii.  Recommendation by committee to approve Resolution Criteria incorporated in the Resolution Executive Summary template. 

  6. f.Liquor Commission

13.PRESIDENT

  1. a.Ordinance to Authorize Village President to Sign Pre-annexation Agreement for  1515 S Meridian Road with MDDGS, Enterprises, LLC  (Lawn Care by Walter).  

  2. b.Ordinance Rezoning 1515 South Meridian Road in accordance with Pre-Annexation Agreement 

  3. c.Zoning Board - Reduction of Board Members from seven to five

  4. d.Appointment of Ron Huggins to Zoning Board 

  5. e.Director of Public Works Hiring 

14.EXECUTIVE SESSION (CLOSED SESSION) Pursuant to 5ILCS 120/2(c)

15.NEW BUSINESS

16.TABLED/DEFERRED ITEMS

  1. a.Finance Committee

    i. O & M Capital Plan

17.ADJOURNMENT

Posted: Thursday, July 6 at 3:15 p.m. at 108 W. Main Street, Winnebago, IL
and online at www.villageofwinnebago.com Tel 815.335.2020 | Fax 815.415-8491

/s/ Kellie Symonds, Deputy Clerk