Regular Board Meeting Wednesday, October 15, 2025 06:00 PM 108 West Main Street and Virtually

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This meeting is being recorded

1.RECORDING OF THE MEETING

2.CALL TO ORDER

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL & ESTABLISHMENT OF A QUORUM

5.MEETING GUIDELINES 

Discussion and Vote to Allow an Absent Trustee to Vote By Phone or Other Allowable Means.

6.DISCLOSURE OF ANY CONFLICT OF INTEREST

7.CHANGES TO AGENDA

8.PUBLIC COMMENT: Each speaker is limited to three (3) minutes. A maximum of thirty (30) minutes shall be generally allowed for public comment at each meeting.

9.CONSENT AGENDA: All items on the Consent Agenda denoted with an asterisk (*) are routine in nature and will be enacted in one motion. The Consent Agenda for this meeting includes:

1. a.*Approval of Board Trustees Meeting Minutes from October 1, 2025

• Consent Agenda Executive Summary.pdf (0.06 MB)
• Regular Board Meeting Minutes 2025-10-01.pdf (0.02 MB)

2. b.*Approval of Invoices Presented for Payment $62,389.40

• Warrant List Section 1 & 2 October 15, 2025.pdf (0.15 MB)

10.PRESIDENT'S REPORT

11.TREASURER'S REPORT

1. a.September Treasurer's Report

• Treasurer's Report Oct 15 2025.pdf (0.92 MB)

12.DEPARTMENT HEAD REPORTS

1. a.Administrator Report (Written reports generally presented at the second meeting of each month)

• 202509 VA Report.pdf (0.02 MB)
• Board Brief 2534.pdf (0.09 MB)
• Board Brief 2535.pdf (0.09 MB)
• Board Brief 2536.pdf (0.17 MB)
• Board Brief 2537.pdf (0.17 MB)
• Board Brief 2538.pdf (0.09 MB)

2. b.Police Chief Report (Written reports generally presented at the second meeting of each month)

• September 2025 Administrative Board Report.pdf (0.24 MB)

3. c.Public Works Director Report (Written reports generally presented at the second meeting of each month)

13.ACTION ITEMS

1. a.2025 Main Street Project Bid Approval

• Executive Summary Main Street Widening.pdf (0.06 MB)
• 25 Professional Services West Main Street Widening.pdf (6.57 MB)

2. b.Resolution to Authorize the Village President to Seek Bids For and Enter into Wholesale Electricity Supply Contract

• Rock River Exec.pdf (0.06 MB)
• Updated Resolution .pdf (0.02 MB)
• RES- Winnebago-2022.pdf (0.37 MB)

3. c.Personnel Policy 9-2 Amendment

• 101525 Insurance Exec.pdf (0.06 MB)
• 101525 Personnel Policy Update Ordinance.pdf (0.02 MB)
• 092425 Insurance Memo.pdf (0.14 MB)

4. d.Pyrotecnico Proposal

• Exec Fireworks Agreement.pdf (0.06 MB)
• Resolution with Exhibit.pdf (4.59 MB)

5. e.Resolution to Approve the State of Illinois, Central Management Service Contract for JPMC Rock Salt Bulk, FY26, Contract No. 25-416CMS-BOSS4-P-85804

• Executive Summary Salt Order.pdf (0.06 MB)
• Resolution with Exhibit.pdf (8.05 MB)
• Executed Contract Redacted-Morton P-85804 09.29.25.pdf (7.31 MB)

6. f.Resolution Authorizing the Transition of Internet Service from Comcast to Silo Communications

• SILO EXEC.pdf (0.06 MB)
• SILO RESOLUTION.pdf (0.02 MB)
• Quote for Village of Winnebago 1G_1G (1).pdf (0.11 MB)

7. g.Ordinance Correcting Scriveners' Errors to Ordinance 2025-11, An Ordinance Amending Section 6.13.03 of the Unified Development Ordinance of the Village of Winnebago Regarding Fence Requirements

• EXEC AMENDING ORDINANCE NO. 2025-11 TO CORRECT SCRIVENER’S ERROR.pdf (0.06 MB)
• ORDINANCE AMENDING ORDINANCE NO. 2025-11 TO CORRECT SCRIVENER’S ERROR.pdf (0.02 MB)

8. h.Ordinance Correcting Scriveners' Errors for Limited Agriculture within the Unified Development Ordinance, Section 6.08.02

• EXEC CORRECTING SCRIVENERS’ ERRORS FOR LIMITED AGRICULTURE.pdf (0.06 MB)
• ORDINANCE CORRECTING SCRIVENERS’ ERRORS FOR LIMITED AGRICULTURE.pdf (0.02 MB)

14.EXECUTIVE SESSION (CLOSED SESSION) Pursuant to 5ILCS 120/2(c)

15.NEW BUSINESS

16.UPCOMING MEETINGS

17.ADJOURNMENT

Posted: October 9, 2025 at 8:00 a.m. at 108 W. Main Street, Winnebago, IL
and online at www.villageofwinnebago.com Tel 815.335.2020 | Fax 815.415-8491