Regular Board Meeting Monday, March 11, 2024 06:00 PM 108 West Main Street and Virtually

To access meeting from any device: https://global.gotomeeting.com/join/671034949
Or by (Toll Free): 1 866 899 4679 | Access Code: 671-034-949

1.RECORDING OF THE MEETING

2.CALL TO ORDER

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL

5.MEETING GUIDELINES 

Discussion and Vote to Allow an Absent Trustee to Vote By Phone or Other Allowable Means.

6.ESTABLISHMENT OF A QUORUM

7.DISCLOSURE OF ANY CONFLICT OF INTEREST

8.CHANGES TO AGENDA

9.APPROVAL OF CHANGES TO AGENDA

10.CONSENT AGENDA

All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and placed on the active agenda to be discussed and approved separately.

1. a.Approval of Board Trustees Meeting Minutes from February 12, 2024

2. b.Approval of Line Items Transfers

3. c.Approval of Bills

   i. $5,000 and over $ 44,976.00

   ii. Under $5,000 $ $ 18,718.96

   iii. Credit Card Reconciliation – February 

   iv. Bank Reconciliation – November and December in process not yet completed, to be reviewed by Temporary Treasurer 

   v. Treasurer’s Report placed on file for audit 

4. d.Administrative Reports

   i. President’s Monthly Report

   ii. Chief of Police Monthly Statistics Report

   iii. Fehr-Graham – Engineering Report

   iv. Code Enforcement & Building Officer Monthly Report

   v. Public Works Monthly Water Usage and Production Reports

   vi. Village Administrator Monthly Report

11.DRAFT OF RECENT COMMITTEE MEETING MINUTES AND REPORTS

12.PUBLIC COMMENT

A written request to address the Village Board by non-members must be submitted via mail, hand delivery, or telefax such that the request arrives at the Village of Winnebago Office located at 108 West Main Street, Winnebago, Illinois, 61088, by 12:00 Noon the last business day before the day of the meeting scheduled by the Village authorities in which you would like to participate. Max of 3 min per speaker and 18 minutes total, except for Public Hearing where 30 minutes is allowed.

13.COMMITTEE/REPORTS/REQUESTS

1. a.Public Works Committee

   i.  Safe Step Sidewalk Proposal
   
   

   ii.  Purchase of Skid Loader

2. b.Community Development Committee/Planning and Zoning Board/4th of July/Events

   i.  Recommendation to change the Electrical Inspector position to a contractor at a cost not to exceed $8,649 from Line #17-47-424 covering the allocated expense of electrical inspection fees  and the reimbursement of business-related expenses.    

   ii.  Discussion of the properties owned by Jerry Langley located at 111 W. Soper Street 

3. c.Police Committee

   i.  Speed Limit Change on McNair Road east of Westfield.

   ii.  Radar Sign Purchase

   iii.  Swearing in of Officer Sean Knudtson

   iv.  Employee Compensation

   v.  Agency Trilogy Award Presentation

4. d.Finance Committee

   i.  Approval of Appropriation Ordinance for Fiscal Year 2024

   ii. Update on the Village Treasurer Position

5. e.Administration Team/Clerk

   i.  Amend Resolution 2021-15R Annual Pay Raise Effective Dates

6. f.Liquor Commission

14.PRESIDENT

15.ATTORNEY

1. a.Resolution Authorizing Village President to Sign Extension of the Illinois Cash Farm Lease Agreement to February 28, 2025

16.EXECUTIVE SESSION (CLOSED SESSION) Pursuant to 5ILCS 120/2(c)

17.NEW BUSINESS

1. a.Solicitor Permit Application Sunder Energy was approved by Chief White on March 5, 2024. 

18.TABLED/DEFERRED ITEMS

1. a.Finance Committee

   i. O & M Capital Plan

19.ADJOURNMENT

Posted: March 7, 2024 at 1:15 p.m. at 108 W. Main Street, Winnebago, IL
and online at www.villageofwinnebago.com Tel 815.335.2020 | Fax 815.415-8491

/s/ Kellie Symonds, Deputy Clerk