Regular Board Meeting Monday, February 12, 2024 06:00 PM 108 West Main Street and Virtually

To access meeting from any device: https://global.gotomeeting.com/join/671034949
Or by (Toll Free): 1 866 899 4679 | Access Code: 671-034-949

1.RECORDING OF THE MEETING

2.CALL TO ORDER

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL

5.MEETING GUIDELINES 

Discussion and Vote to Allow an Absent Trustee to Vote By Phone or Other Allowable Means.

6.ESTABLISHMENT OF A QUORUM

7.DISCLOSURE OF ANY CONFLICT OF INTEREST

8.CHANGES TO AGENDA

9.APPROVAL OF CHANGES TO AGENDA

10.CONSENT AGENDA

All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and placed on the active agenda to be discussed and approved separately.

1. a.Approval of Board Trustees Meeting Minutes from January 08, 2024 

2. b.Approval of Line Items Transfers

3. c.Approval of Bills

   i. $5,000 and over - $ 121,945.77

   ii. Under $5,000 - $16,404.45 

   iii. Credit Card Reconciliation – Dec 

   iv. Bank Reconciliation – N/A 

   v. Treasurer’s Report placed on file for audit

4. d.Administrative Reports

   i. President’s Monthly Report- January

   ii. Chief of Police Monthly Statistics Report

   iii. Fehr-Graham – Engineering Report

   iv. Code Enforcement & Building Officer Monthly Report

   v. Public Works Monthly Water Usage and Production Reports

   vi. Deputy Clerk Monthly Report

11.DRAFT OF RECENT COMMITTEE MEETING MINUTES AND REPORTS

1. a.Community Development Committee Meeting Minutes of January 25, 2024

2. b.Finance Committee Meeting Minutes of January 16, 2024

3. c.Police Committee Meeting Minutes of January 31, 2024

4. d.Public Works Committee Meeting Minutes of February 07, 2024 

12.PUBLIC COMMENT

A written request to address the Village Board by non-members must be submitted via mail, hand delivery, or telefax such that the request arrives at the Village of Winnebago Office located at 108 West Main Street, Winnebago, Illinois, 61088, by 12:00 Noon the last business day before the day of the meeting scheduled by the Village authorities in which you would like to participate. Max of 3 min per speaker and 18 minutes total, except for Public Hearing where 30 minutes is allowed.

13.COMMITTEE/REPORTS/REQUESTS

1. a.Public Works Committee

   i.  Discussion of the purchase of a Generator 

   ii.  MFT 2024 Street Maintenance Project 

2. b.Community Development Committee/Planning and Zoning Board/4th of July/Events

   i. NICOR Franchise Agreement Ordinance

3. c.Police Committee

   i.   Appointment of Michael Mund as part-time Police Officer

   ii.  Conditional offer of employment to Sean Knudtson

4. d.Finance Committee

   i.  Resolution to Affirm the Purchase of a Rack Server and Installation 

   ii. Temporary wage increase for staff working in a higher classification during the period of a vacancy. 

5. e.Administration Team/Clerk

   i.   Discuss the timing of when annual merit increases will be given 

   ii.  Discuss Probationary Employees and Annual CPI Increase

6. f.Liquor Commission

14.PRESIDENT

1. a.Resolution to Authorize the Village President to Sign the Withdrawal of Request for Public Assistance (RPA)FEMA form DR4489

2. b.Village Administrator Employment Agreement 

3. c.Resolution to Authorize Village President to Sign the Employment Agreement between the Village of Winnebago and Joseph Dienberg 

4. d.Agreement between the Village of Winnebago and Mark Olson, CPA to Provide Temporary Treasurer Contract Services 

15.EXECUTIVE SESSION (CLOSED SESSION) Pursuant to 5ILCS 120/2(c)

16.NEW BUSINESS

1. a.Setting of Public Hearing for Appropriations Ordinance

17.TABLED/DEFERRED ITEMS

1. a.Finance Committee

   i. O & M Capital Plan

18.ADJOURNMENT

Posted: February 8, 2024 at 3:15 p.m. at 108 W. Main Street, Winnebago, IL
and online at www.villageofwinnebago.com Tel 815.335.2020 | Fax 815.415-8491

/s/ Kellie Symonds, Deputy Clerk