City Council Special Meeting - August 26, 2025 Tuesday, August 26, 2025 06:00 PM City Hall, 120 El Chico Trl., Suite A, Willow Park, TX 76087

CALL TO ORDER AND DETERMINATION OF QUORUM

PLEDGE OF ALLEGIANCE AND INVOCATION

PUBLIC COMMENTS (Limited to five minutes per person)

Residents must complete a speaker form and turn it in to the City Secretary five (5) minutes before the start of the meeting. The Rules of Procedure states that comments are to be limited to five (5) minutes for each speaker provided that there are no more than ten (10) speakers.  If there are more than ten (10) speakers, the Mayor and/or the City Council may reduce the applicable time limits to speak to three (3) minutes.  The Council is not permitted to take action on or discuss any item not listed on the agenda.  The Council may: (1) make a statement of fact regarding the item; (2) make a statement concerning the policy regarding the item; or (3) propose the item be placed on a future agenda (Tex. Govt Code §551.042).

CONSENT AGENDA

These items consist of non-controversial or "housekeeping" items required by law.  Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items.

There are no Consent Agenda Items.

REGULAR AGENDA ITEMS

• 1.Discussion & Action: to consider approval of Engagement Letter for City Attorney Services with Messer Fort; and discussion of permanent vs. temporary; procurement/process and authorization for Request for Qualifications procedure. (Council Member Chawn Gilliland; Mayor Pro Tem Nathan Crummel)(Mayor Teresa Palmer) 

• 2.Discussion & Action: to accept the resignation of Council Member Greg Runnebaum, Place 3. (Mayor Pro Tem Nathan Crummel; Council Member Scott Smith)

• 3.Discussion & Action: City Council to appoint and fill City Council Member, Place 3 vacancy; and administer Oath by Mayor Palmer. (Mayor Pro Tem Nathan Crummel; Council Member Scott Smith)(Mayor Teresa Palmer)

• 4.Discussion & Action: to discuss, consider, and act on to setting the date, time, and place for a public hearing on the tax rate and  proposed budget for the period beginning October 1, 2025 thru September 30, 2026.  (City Manager Bryan Grimes)

• 5.Discussion & Action: to discuss, consider and act on approving a proposed ad valorem tax rate for the period beginning October 1, 2025 thru September 30, 2026. (City Manager Bryan Grimes)

• 6.Discussion & Action: to consider the appointment of Deputy City Secretary and/or the possible engagement of a search firm, such as Strategic Government Resources (SGR), for interim city secretary services. (Mayor Pro Tem Nathan Crummel; City Manager Bryan Grimes)(Mayor Teresa Palmer) 

• 7.Discussion: Texas Legislative update and its impact on Open Meetings Act. (City Manager Bryan Grimes)

• 8.Discussion & Action: to approve an interlocal agreement with Parker County for jail services. (WPPD Chief Ray Lacy; Lt. Quincy Hamilton)

• 9.Discussion: Home Rule Charter Commission Report to the Mayor and City Council. (Mayor Teresa Palmer)

EXECUTIVE SESSION 

In accordance with the Texas Government Code, Chapter 551, Subchapter D, the City Council will recess in Executive Session (closed meeting) to discuss the following:

• 10.Section 551.071, Consultation with Attorney; Section 551.074, Personnel Matters - City Manager; Employment Agreement; Severance Agreement.

• 11.Section 551. 071, Consultation with City Attorney; Section 551.087, Economic Development Negotiations, Dean Ranch Development.

• 12.Section 551.071, Consultation with City Attorney regarding pending or contemplated litigation: Beall Dean Ranch Development (Demand Letter from City of Fort Worth and City of Aledo).

RECONVENE INTO OPEN SESSION 

In accordance with the Texas Government Code, Chapter 551, the City Council will reconvene into Regular Session to consider action, if any, on matters discussed in Executive Session.

• 13.Discussion & Action: on the possible engagement of a search firm, such as Strategic Government Resources (SGR), for interim city manager services. (Mayor Teresa Palmer) 

INFORMATIONAL: 

City Manager Comments

City Council Comments

Mayor Comments

ADJOURN

As authorized by Texas Government Code, § 551.127, one or more Council Members or employees may attend this meeting remotely using video conferencing technology. 

The City Council may convene a public meeting and then recess into closed executive session, to discuss any of the items listed on this agenda, if necessary, and if authorized under chapter 551 of the Texas Government Code. Situations in which a closed executive session may be authorized by law include, without limitation; (1) consulting with the Council’s attorney to seek or receive legal advice concerning pending or contemplated litigation, a settlement offer, or any other matter in which the ethical duty of the attorney to the Council clearly conflicts with the general requirement that all meetings be open, § 551.071; (2) discussing the purchase, exchange, lease, or value of real property, § 551.072; (3) discussing a prospective gift or donation, § 551.073; (4) discussing certain personnel matters, §551.074; and (5) discussing security personnel or devices, § 551.076.

CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of a Meeting was posted on the bulletin board at City Hall, 120 El Chico Trail, Suite A,  Willow Park, TX 76087, a place convenient and readily accessible to the general public at all times and was posted on the city website, and said Notice was posted by the following date and time: AUGUST 22, 2025 at 5:00 p.m. and remained so posted continuously for at least 72 hours before said meeting is to convene.