City Council Meeting August 12, 2025 Tuesday, August 12, 2025 06:00 PM LOCATION CHANGE: Trinity Christian Academy Eagle Gymnasium, 4954 E Interstate 20 Service Rd S Willow Park, TX 76087

CALL TO ORDER AND DETERMINATION OF QUORUM

PLEDGE OF ALLEGIANCE AND INVOCATION

PUBLIC COMMENTS (Limited to three minutes per person)

Residents may address the Council regarding an item that is not listed on the agenda. Residents must complete a speaker form and turn it in to the City Secretary five (5) minutes before the start of the meeting. to five (5) minutes for each speaker provided that there are no more than ten (10) speakers.  If there are more than ten (10) speakers, the Mayor and/or the City Council may reduce the applicable time limits to speak to three (3) minutes. The Texas Open Meetings Act provides the following:        

A. If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to: 

(1) A statement of specific factual information given in response to the inquiry; or
(2) A recitation of existing policy in response to the inquiry.

B. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

REGULAR AGENDA ITEMS

• 1.Discussion/Action: appoint a Mayor Pro Tem and Alternate Mayor Pro Tem. (Greg Runnebaum)

• 2.Discussion/Action: Amend Ordinance 740-19 changing the City Attorney to an Officer of the City and reporting to City Council (Bryan Grimes)

• 3.Discussion/Action: Consider approval of Engagement Letter for Interim City Attorney Services (Chawn Gilliland).

• 4.3rd Quarter Financial Update - CPA Jake Weber

• 5.Budget Update for Fiscal Year 2025-2026. (Staff)

• 6.Discussion/Action: to allow Developer and Staff to proceed with the creation of the Development Agreement for the proposed residential development consisting of approximate 82.37-acres, situated in the McCarver Survey, Abstract 910, the W. Franklin Survey, Abstract Number 468, The M.M. Edwards Survey, Abstract 1955, & the J.B. Wynn Survey, Abstract 1637, a portion being within the Extraterritorial Jurisdiction and remainder within the city limits of the City of Willow Park, Parker County, Texas.   

• 7.Discussion/Action: to consider approval of Christmas Lighting Contract with Murphy Christmas Lights in the amount of $46,955.16 (Nathan Crummel/Staff)

• 8.Discussion/Action: for Approval of Contract Proposal for Professional Services by Westwood Professional Services, Inc. for TXDOT Green Ribbon Grant Program Award in the amount of $80,000 (Staff)

• 9.Consideration/Action: to appoint 2025 Planning & Zoning Commissioners for Place No. 2 and Alternate. (Staff)

• 10.Discussion/Action: consider approval of 2016 Chevrolet Tahoe PPV vehicle as surplus and approval to sale to Aledo  ISD Police or send to auction. (Lt. Hamilton)

• 11.Discussion/Action: Consider approval of 2025-2026 agreement for police radio dispatching service by Parker County. (Chief Lacy)

• 12.Proclamation on the next step enabling the City of Willow Park to adopt a Home Rule Charter (Mayor Teresa Palmer)

EXECUTIVE SESSION It is anticipated that all, or a portion of the discussion of the foregoing item will be conducted in closed executive session under authority of the Section 551 of the Texas Open Meetings Act. However, no action will be taken on this item until the City Council reconvenes in open session. 

• 13.Section 551.071, Consultation with Attorney, Section 551.87, Economic Development Negotiations, Pulido's 380 agreement  (Staff)

• 14.Section 551.071, Consultation with Attorney; Section 551.87 Far Out Hospitality 380 Agreement  (Staff)

• 15.Section 551. 071, Consultation with City Attorney; Section 551.87, Economic Development Negotiations, proposed residential development consisting of approximate 82.37-acres, situated in the McCarver Survey, Abstract 910, the W. Franklin Survey, Abstract Number 468, The M.M. Edwards Survey, Abstract 1955, & the J.B. Wynn Survey, Abstract 1637, a portion being within the Extraterritorial Jurisdiction and remainder within the city limits of the City of Willow Park, Parker County, Texas  (Chawn Gilliland)

• 16.Section 551. 071, Consultation with City Attorney; Section 551.87, Economic Development Negotiations, Dean Ranch Development (Chawn Gilliland)

• 17.Section 551.071, Consultation with Attorney; Section 551.074 Personnel Matters - City Manager Bryan Grimes (Chawn Gilliland)

• 18.Section 551.071, Consultation with Attorney; Section 551.074 Personnel Matters, Interim City Manager (Mayor Teresa Palmer)

RECONVENE into Open Session and consider action, if any, on the item discussed in Executive Session.

• 19.Discussion/Action: Possible Terms of Severance Agreement for City Manager Bryan Grimes (Mayor Teresa Palmer and Chawn Gilliland)

• 20.Discussion/Action: City Council may discuss appointment of Interim City Manager with terms/agreement.

INFORMATIONAL COMMENTS

• 21.Council Comments

• 22.City Manager Comments

• 23.Mayor Teresa Palmer Comments

ADJOURNMENT

As authorized by Section 551.127, of the Texas Government Code, one or more Council Members or employees may attend this meeting remotely using video conferencing technology. 

The City Council may convene a public meeting and then recess into closed executive session, to discuss any of the items listed on this agenda, if necessary, and if authorized under chapter 551 of the Texas Government Code. Situations in which a closed executive session may be authorized by law include, without limitation; (1) consulting with the Council’s attorney to seek or receive legal advice concerning pending or contemplated litigation, a settlement offer, or any other matter in which the ethical duty of the attorney to the Council clearly conflicts with the general requirement that all meetings be open, § 551.071; (2) discussing the purchase, exchange, lease, or value of real property, § 551.072; (3) discussing a prospective gift or donation, § 551.073; (4) discussing certain personnel matters, §551.074; and (5) discussing security personnel or devices, § 551.076.

CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of a Meeting was posted on the bulletin board at City Hall, 120 El Chico Trail, Suite A, Willow Park, TX 76087, a place convenient and readily accessible to the general public at all times, and said Notice was posted on the following date and time: August 08, 2025, at 5:00 p.m. and remained so posted continuously for at least 72 hours before said meeting is to convene.