Library Board of Trustees Meeting Monday, December 18, 2023 06:30 PM Whitewater Municipal Building Community Room, 312 West Whitewater St., Whitewater, WI 53190 *In Person and Virtual

Citizens are welcome (and encouraged) to join our webinar via computer, smart phone, or telephone.  Citizen participation is welcome during topic discussion periods.

https://us02web.zoom.us/j/89929656951?pwd=dmd4QkppL2FDMXA5WURjcy8rZ0dHdz09

 +1 312 626 6799 US (Chicago)

Meeting ID: 899 2965 6951

Passcode: 50657151

Please note that although every effort will be made to provide for virtual participation, unforeseen technical difficulties may prevent this, in which case the meeting may still proceed as long as there is a quorum. Should you wish to make a comment in this situation, you are welcome to call this number: (262) 473-0108.

AGENDA

CALL TO ORDER

ROLL CALL

APPROVAL OF AGENDA

CONSENT AGENDA
Items on the Consent Agenda will be approved together unless any committee member requests that an item be removed for individual consideration.

• 1.Approval of the minutes of the November 20, 2023 regular meeting

• 2.Approval of Payment of Invoices

• 3.Acknowledgement of receipt of statistical report

• 4.Acknowledgement of Receipt of the Treasurer's report

• 5.Acknowledgement of Receipt of Financial Reports

HEARING OF CITIZEN COMMENTS
No formal Committee action will be taken during this meeting although issues raised may become a part of a future agenda.  Participants are allotted a three minute speaking period. Specific items listed on the agenda may not be discussed at this time; however, citizens are invited to speak to those specific issues at the time the Committee discusses that particular item.

To make a comment during this period, or during any agenda item: On a computer or handheld device, locate the controls on your computer to raise your hand. You may need to move your mouse to see these controls. On a traditional telephone, dial *6 to unmute your phone and dial *9 to raise your hand.

OLD BUSINESS

• 6.Library Building Project update

NEW BUSINESS

• 7.Determine and approve the date of the January 2024 meeting

• 8.Appointment of a new secretary for the Library Board of Trustees

• 9.Approval of the 2024 Jefferson County Library Contract

• 10.Discussion and possible action regarding the Achen photos and allowing the Whitewater Unified School District to make copies of photos for their upcoming play Our Town

• 11.Review of the 2023 Strategic Plan Activities

• 12.Review and approval of the Staff Development Policy

CONSIDERATIONS / DISCUSSIONS / REPORTS

• 13.Library Director's Report

• 14.Youth Services Report

• 15.Programming & Makerspace Report

• 16.Bridges Library System Reports

• 17.Board Reports

EXECUTIVE SESSION
Adjourn to Closed Session, TO RECONVENE, pursuant to Wisconsin Statutes 19.85(1)(e) “Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.  Items to be discussed:

• 18.Adjournment into Closed Session NOT TO RECONVENE per Wisconsin State Statute 19.85(1) (c) “Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.”  Items to be discussed:

  1. Library Director Search.

FUTURE AGENDA ITEMS

A quorum of the Common Council may be present. This notice is given to inform the public that no formal action will be taken at this meeting.

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Anyone requiring special arrangements is asked to call the Office of the 
City Manager / City Clerk (262-473-0102) at least 72 hours prior to the meeting.