Board of Aldermen Special Meeting Tuesday, November 12, 2024 06:00 PM Council Chambers, City Hall, 2305 North 7th Street, West Monroe

Public Comments: Any person present who wishes to comment on any matter prior to the vote on that matter should stand prior to the vote and request an opportunity to comment. Comments are limited to three (3) minutes per speaker, and the number of speakers may be limited on a subject.

NOTICE/MINUTES

Call to order/Verification of Attendance

Motion to Approve Minutes

• 1)Motion to approve the minutes of the October 15, 2024 Regular City Council Meeting.

• Minutes 2024 10-15.pdf (1.00 MB)

Recognitions/Presentations

• 2) City of West Monroe Employee Recognitions.

Mayor's Review

Community Announcements

ADMINISTRATION/FINANCE

• 3)ADD TO AGENDA:  Ordinance to declare certain property as surplus (artwork formerly displayed at West Monroe City Hall), and to be sold by public internet auction, and to authorize Mayor to determine whether it is beneficial to the City to instead sell some or all through La R.S. 33:4712F.

• Ordinance.SURPLUS (internet sales) - Art previously displayed at City Hall.pdf (0.03 MB)
• Ex #3.pdf (2.74 MB)

• 4)Ordinance to authorize the City of West Monroe, Louisiana to sell certain described tangible non-consumable movable property which is no longer needed for any public purpose by the City of West Monroe, Louisiana, through internet computer auction pursuant to R.S. 33.4711.1; the City of West Monroe, Louisiana reserving the right to reject any and all bids and/or remove all or any portion of that movable property from the sale, if appropriate; and, if determined to be in the best interest of the city, to instead sell some or all of the items pursuant to R.S. 33:4712f; and to otherwise provide with respect thereto.

• 5)Ordinance to accept a FY 2024-2025 Historical Preservation Fund grant award from the Louisiana Division of Historic Preservation for the Project “Feasibility Study to Support the Revitalization of the Historic Methodist Church in Downtown West Monroe” ($12,766.00).

• Ordinance - acceptance of Historic Preservation Grant award.pdf (0.03 MB)
• Ex #4.pdf (0.58 MB)

• 6)Ordinance to Authorize an Agreement for Professional Services with CHM, LLC DBA Atlas Community Studios for the preparation of the study for the Project “Feasibility Study to Support the Revitalization of the Historic Methodist Church in Downtown West Monroe”.

• Ordinance - Professional Services Agreement with Atlas Community Studios.pdf (0.03 MB)
• EX #5.pdf (2.91 MB)

• 7)Ordinance to authorize an Agreement for Professional Services with Retail Strategies, LLC to provide certain professional consulting services regarding retail recruitment and related activities.

• Ordinance - Professional Services Agreement - Retail Strategies.pdf (0.03 MB)
• EX #6.pdf (1.21 MB)

• 8)Ordinance to authorize application for a grant from the Louisiana Office of Tourism ($10,000 to promote Kiroli Park).

• Ordinance apply for Tourism grant.pdf (0.03 MB)
• Ex #7.pdf (1.14 MB)

• 9)Resolution to approve the appointment of the City Clerk.

• Resolution to Approve Appointment City Clerk.pdf (0.02 MB)

• 10)Resolution ordering and calling a special election to be held in the City of West Monroe, State of Louisiana, to authorize the levy of a special tax therein, making application to the State Bond Commission, and providing for other matters in connection therewith.

• Call Resolution.pdf (0.03 MB)

BUILDING AND DEVELOPMENT

• 11)APPEAL to City Council from a final decision of the West Monroe Planning Commission to DENY ZC-24-45000012 by Bailey Properties of N LA LLC.  Requesting Zone Change from R-1 (Single Family Residential) District to B-1 (Transitional Business) District for property located at 1209 Tulane Ave (Parcel #41482) to build a multi-family development per West Monroe Code of Ordinances Sec. 12: 5014.

• City Council Review Packet for 11-12-2024 from Planning Commission.pdf (5.51 MB)

• 12)ADD TO AGENDA: Ordinance to approve the two applications (PA-24-10000001 and SUB-24-55000002) presented to the West Monroe Planning Commission but were not heard due to the deny of the ZC-24-45000012. 

• 13)Approve application PA-24-10000001 by Bailey Properties of N LA LLC for property owned by Bailey Properties of N LA LLC located at 1209 Tulane Ave (Parcel #41482) and 1211 Tulane Ave (Parcel #133446). Requesting Planning Approval to allow dwelling, multi-family in a B-1 (Transitional Business) District per West Monroe Code of Ordinances Section 12-5014 (a)(2) and to approve application for subdivision SUB-24-55000002 by Bailey Properties of N LA LLC for property located at 1209 Tulane Ave (Parcel #41482) and 1211 Tulane Ave (Parcel #133446). Requesting Subdivision Review for Bailey Properties Resub Division per West Monroe Code of Ordinances Section 12-2001. 

• 14)APPEAL to City Council from a final decision of the West Monroe Planning Commission to APPROVE the tract located on Copley St (assessor #118514) as a Planned Building Group with preliminary approval to proceed with a subdivision consisting of 3 separate lots, each with 6,600 sq ft (compare to 7,200 sq ft minimum otherwise required), all to be developed as single family residential properties. Owners/applicants are Sharon D. Russ and Joseph Russ. Originally tabled from September 3, 2024 Council Meeting requesting that the property owner/developer submit a Drainage Impact Statement for the proposed development that reflects the changes, if any, which are anticipated to occur should the proposed development proceed.

• RUSS Planned Building Group on Copley St.pdf (1.72 MB)
• Highlander West Russ Builders Copely Street 3 sheets.pdf (2.88 MB)

LEGAL

• 15)Ordinance to declare a certain alleyway as surplus, and to sell to Michael Thomas Mayo (an adjoining landowner). Introduced at October 1, 2024 Council meeting, properly advertised thereafter.

• Ordinance to authorize sale of alleyway to Mayo.pdf (0.03 MB)
• Ex #14.pdf (2.81 MB)

• 16)Ordinance to authorize the purchase of certain immovable property from GRIVT, LLC (property to be used for Black Bayou wetlands detention, and for the construction of the New Drago Street Lift Station inflow pipeline).

• Ordinance to authorize purchase FROM GRIVT, LLC (15.87 ac).v2.pdf (0.03 MB)

• 17)Ordinance to authorize a Contract To Purchase and Sell for the sale of certain surplus immovable property to Warhawk Enterprises, LLC (affecting the ponds south of the Ike Hamilton Expo Center for $270,000.00.

• Ordinance 1ST to authorize Agreement To Purchase and Sell Vacant Land with Warhawk Enterprises.pdf (0.03 MB)

PUBLIC WORKS

COMMUNITY SERVICES

PARKS AND RECREATION

POLICE/FIRE

WMFD

WMPD

ENGINEERING/CONSTRUCTION PROJECTS

• 18)Cypress Detention South - City Project 000209

  Ordinance to authorize execution of an agreement for professional services with Hunt, Guillot & Associates to provide grant administration and related services. 

• Ordinance Professional Services Agreement - Cypress Detention South (Hunt Guillot & Associates).pdf (0.03 MB)
• HGA RFP Cypress Detention South (1).pdf (34.76 MB)

• 19)Exchange Street Drainage Improvements - City Project #000329

  Ordinance to authorize execution of a contract with S. E. Huey Co. for engineering services.

• Professional Services Agreement - S E Huey - Exchange Street Drainage Improvements.pdf (0.03 MB)
• EX #16.pdf (0.31 MB)

• 20)Downtown Utilities Hardening & Improvements – City Project #TBD

  Ordinance to authorize a Professional Services Contract with Lazenby & Associates - Topographic Surveying & Preliminary Civil Engineering ($94,352.00).

• SUBMITTAL 2024 Louisiana State Appropriations Request REVISED 04.16.24.pdf (3.42 MB)
• Professional Services Agreement - Downtown Utilities Hardening & Improvements (Lazenby & Associates).pdf (0.03 MB)
• Ex #17 Lazenby.pdf (0.97 MB)

• 21)ADD TO AGENDA:  Downtown Utilities Hardening & Improvements – City Project #TBD

  Ordinance to authorize execution of a Professional Services Contract with T. Baker Smith, LLC.

• 22)Downtown Utilities Hardening & Improvements – City Project #TBD

  Ordinance to authorize execution of a Professional Services Contract with T. Baker Smith, LLC – Subsurface Utility Exploration ($55,648.00).

• Professional Services Agreement - Downtown Utilities Hardening & Improvements (T. Baker Smith).pdf (0.03 MB)
• Ex #17 T Baker Smith.pdf (6.62 MB)

• 23)ADD TO AGENDA:  Downtown Utilities Hardening & Improvements – City Project #TBD

  Ordinance to authorize execution of a Professional Services Contract with ADG Engineering.

• Professional Services Agreement - Downtown Utilities Hardening & Improvements (ADG Engineering).pdf (0.03 MB)

• 24)Downtown Utilities Hardening & Improvements – City Project #TBD

  Ordinance to authorize execution of a Professional Services Contract with ADG Engineering - Preliminary Electrical Engineering Services ($100,000.00).

• Professional Services Agreement - Downtown Utilities Hardening & Improvements (ADG Engineering).pdf (0.03 MB)
• Ex #17 ADG.pdf (1.20 MB)

• 25)Mane Street Rehabilitation - Phase 2 (Urban Systems) - State Project #H.013392; City Project #000143

  Authorize Change Order No. 2 (+ $27,520.13; + 0 days) with Diamond B Construction Company, LLC.

• Mane St._Change Order No. 2 - City Draft.pdf (0.11 MB)

• 26)Mane Street Rehabilitation - Phase 2 - (Urban Systems) State Project #H.013392; City Project #000143

  Authorize Certificate of Substantial Completion with Diamond B Construction Company, LLC.

• Mane St. Phase 2_Certificate of Substantial Completion.pdf (0.02 MB)

• 27)Montgomery Avenue Lift Station Renovation & Force Main - City Project #CP0083

  Authorize Certificate of Substantial Completion with McLemore Service Contractors, LLC.

• Montgomery LS -Substantial Completion.pdf (0.09 MB)

• 28)Highland Elementary School Area Sidewalk Project - State Project #H.015216, City Project #000134

  Authorize Change Order No. 1 (+ $9,906.39; + 3 days) with Amethyst Construction, Inc.

• Highland School SW_Change Order No. 1 - City Draft.pdf (0.10 MB)

• 29)New Drago Sanitary Sewer Lift Station (EDA Grant) – City Project #000180

  Approve the "Mutual Written Consent to Extend The Deadline For Award" with Don M. Barron Contractor, Inc., as lowest responsible and responsive bidder.

• New Drago - Deadline for Award Extension.pdf (0.59 MB)

• 30)Project Updates

  S.E. Huey Co.

  Lazenby & Associates, Inc.

• SE Huey WM Project Updates 11-12-24.pdf (0.13 MB)
• SE Huey WM - Capital Outlay Projects FY26.pdf (0.06 MB)
• Lazenby NOVEMBER 12, 2024 WM CITY HALL MEETING UPDATE.pdf (0.27 MB)

PUBLIC COMMENTS/OTHER BUSINESS

ADJOURN

• 31)Adjourn the meeting.