Public Library Board of Trustees Meeting Thursday, May 09, 2024 05:30 PM 100 S. Water St., Watertown, WI 53094 - 2nd Floor Conference Room

Zoom Meeting ID: 853 2236 0495
Passcode: K3QZq23J
All public participant’s computer access will be muted during the meeting except during public comment.

1.CALL TO ORDER / ROLL CALL

2.REVIEW CORRESPONDENCE

3.CITIZENS TO BE HEARD

Each individual who would like to address the Committee will be permitted up to three minutes for their comments

4.APPEARANCES

5.NEW BUSINESS

1. A.Review and take action: Investing donations made to the library

2. B.Review and take action: future Charitable Foundation Leadership

3. C.Review and possible action: Onboarding/Separation processes

4. D.Review and discuss: unplanned expenses impacting the budget

• 2024 Unplanned Expense Tracking, as of 5.1.24.pdf (0.07 MB)

5. E.Update: Installation of Hearing Loop in Community Room

6. F.Review and discuss: Service Agreement with United Systems

• United Systems.pdf (0.72 MB)

7. G.Review and take possible action: Warming and Cooling Center/Shelter Plan

• LT Review City of Watertown Warming and Cooling Center Shelter Plan - Final Draft.pdf (0.74 MB)

8. H.Review and take possible action: Contract Proposal- Sure Fire

• SureFire.pdf (0.06 MB)

9. I.Review and take possible action: Request to send job description reviews for Library Director, Maintenance/Custodian, and Circulation Manager

10. J.Review and take action: Request from YMCA to display fundraising information at the library

• Lobby Use Policy.pdf (0.28 MB)

6.UNFINISHED BUSINESS

1. A.Update on MOU between Library Board and City of Watertown

7.DIRECTOR'S REPORT

1. A.Review monthly highlights, budget figures, and statistics

• DirectorsReportApril.pdf (0.04 MB)

8.TRUSTEE'S REPORT

1. A.Discuss: agenda forJune meeting

• DirectorsReportApril.pdf (0.04 MB)

9.PRESIDENT'S REPORT

1. A.Review: contacts in official capacity

10.PERSONNEL AND POLICY

1. A.Review and take action: Resolution 2024-2 Amanda Main, PT Library Assistant

• Resolution2024-2_AmandaMain.pdf (0.03 MB)

2. B.Review and take action: Resolution 2024-3 Fallon Booth, Library Page

• Resolution2024-3_FallonBooth.pdf (0.03 MB)

11.REVIEW AND TAKE ACTION ON CONSENT AGENDA ITEMS

1. A.Library Board of Trustees minutes from April 11, 2024

• 4_11_24 WPL Board Meeting Minutes(1).pdf (0.21 MB)

2. B.Library Board of Trustees: Finance Meeting minutes from April 4, 2024

3. C.Library Board of Trustees: Finance Meeting minutes from April 29, 2024

• Public Library Board of Trustees FINANCE Meeting Agenda Document(1).pdf (0.05 MB)

4. D.Library Personnel and Policy Committee Meeting Minutes from April 18, 2024

• P&P Library.pdf (0.01 MB)

5. E.2024 Monthly Budget

• 2024 Monthly Budget, as of 4.30.24-1.pdf (0.11 MB)

6. F.May 2024 Bills

• 2024 May Bills, as of 5.1.24-1.pdf (0.07 MB)

12.ADJOURNMENT

1. A.Next Meeting June 13, 2024