Town Council Regular Meeting Tuesday, February 13, 2024 09:00 AM 21 Main Street

I. WORKSESSION - 9:00 AM

• A.EOTW Annual Update 

• Staff Report- EOTW v2.docx.pdf (0.12 MB)
• EOTW presentation.pdf (10.40 MB)

• B.IT Department Overview

• Staff Report- IT Overview February 2024.pdf (0.07 MB)

• C.Finance Department Overview 

• Staff Report - FY2025 Budget Calendar.pdf (0.07 MB)

• D.Acquisition of Real Property- Horse Show Grounds

• Staff Report- Acquisition of Real Property- Warrenton Horse Show Grounds.pdf (0.07 MB)
• Staff Report- Acquisition of Real Property- Horse Show Grounds.pdf (0.07 MB)
• 156-0036_Warrenton Horse Show Assoc. Grounds VCRIS Survey.pdf (0.83 MB)
• PTF Notice of Grant Award Letter Town of Warrenton (002).pdf (0.06 MB)
• PTFPA Program Requirements-Land Acquisition and Protection.pdf (0.13 MB)
• WRA Proposal_Warrenton Horse Show Survey March 28 2023.pdf (0.18 MB)
• WRA Proposal_Horse Show Grand Stand PER March 2023.signed.pdf (0.09 MB)
• Warrenton Horse Show Observations.pdf (59.83 MB)
• Draft deed to Town of Warrenton of property purchased with a PTF public access grant 10.31.2022.pdf (0.14 MB)
• Warrenton Horse Show Grounds show setup.pdf (0.59 MB)

• E.Affordable Housing RFI-Conclusion

• Staff Report- Afordable Housing RFI- Conclusion.pdf (0.07 MB)
• Staff Report Affordable Housing.pdf (0.07 MB)
• Affordable Housing Program.pdf (0.02 MB)
• ARPA Subrecipient Guide.pdf (1.01 MB)
• Subrecipient Information and Pre-Award Risk Assessment.pdf (1.46 MB)
• Subrecipients Information - PDF.pdf (0.73 MB)
• Hope Heals Village RFI Response.pdf (0.08 MB)
• NAACP RFI Response.pdf (0.16 MB)
• PEC RFI Response.pdf (0.10 MB)
• Hero's Bridge RFI Response.pdf (2.16 MB)
• Habitat RFI Response.pdf (0.50 MB)

• F.Septic Remediation Grant: Staff will provide an update from the July 11, 2023 Town Council meeting on the Septic Remediation Committee. The Virginia Department of Environmental Quality (DEQ) authorized and reserved $750,000 in American Rescue Plan Act (APRA) funding for the Town of Warrenton through the Septic Local Partners Program (SLPP).

• 24.02.13 TC Staff Report Septic Remediation Grant.pdf (0.07 MB)
• Resolution Septic Remediation Grant.pdf (0.03 MB)
• 23.07.11 TC Septic Remediation Update.pdf (3.86 MB)

• G.St. Leonard's Farm: Deed Restriction 

• Staff Report- St. Leonard's Farm.pdf (0.07 MB)
• Covenant info from Deed.pdf (0.27 MB)
• B-34-1 N. of Frost Ave. (Rt. 211) & S. of Waterloo Road (Rt. 678) (Appraisal) (TOWN OF WARRENTON).pdf (4.95 MB)
• 72 Van Roijen-St Leonards Farm.pdf (1.05 MB)
• STL Deed 601 559 thru 569.pdf (8.85 MB)

• H.Modification to Town Code section 2-22 WARD 2 Polling place

• Staff Report- Poling Location Change.pdf (0.07 MB)
• Wellness Center Town of Warrenton 202 Ward 2 Polling Location.pdf (0.18 MB)
• Sec._2_22.___Voting_or_polling_place..pdf (0.03 MB)

• I.Smart Scale Round 6: The Virginia Department of Transportation (VDOT) Smart Scale pre-applications portal will open March 1, 2024 for pre-screening, with final applications due August 1, 2024. Successful transportation projects will be awarded by the Commonwealth Transportation Board June, 2025 with funding appropriated to occur in the last fiscal years of the Six Year Improvement Plan. Round 6 transportation projects for the Town may include the remaining identified improvements from the VDOT Lee Highway Pipeline Study and the previously submitted "peanut" roundabout on Broadview Avenue.  

• 24.02.13 TC Staff Report Smart Scale Round 6.pdf (2.58 MB)
• cu01-–-project-pipeline-final-report-–-warrenton-2022.pdf (8.35 MB)
• 20220622.Smart.Scale.Local.Project.Resolution.pdf (0.70 MB)
• App 9157 0017B-OldBroad Roundabout Drawing.pdf (1.47 MB)
• 24.02.13 Smart Scale Applications Round 6 Pre Appplication.pdf (13.86 MB)

• J.Councilmember Text Amendment Initiation

• Staff Report- Text Amendment Initiation.pdf (0.07 MB)

• K.Agenda Review

II. REGULAR MEETING - 6:30 PM

A.INVOCATION.

B.PLEDGE OF ALLEGIANCE.

C.PROCLAMATIONS AND RECOGNITIONS.

1. a.A Proclamation recognizing twenty years of efforts by Less Cancer and their work to educate, advocate, participate

• PR-24-02-001v2 Less Cancer .pdf (0.02 MB)

2. b.A Proclamation recognizing the work of Pastor Vinicent Holland and declaring February 2024 as Black History Month in the Town of Warrenton, Virginia.

• PR-24-02-002 Proclamation Black History Month 2024 V2.pdf (0.02 MB)

D.CITIZEN'S TIME.

E.APPROVAL OF THE AGENDA.

F.PUBLIC HEARINGS.

1. a.Modification to Town Code section 2-22 WARD 2 Polling place

• Staff Report- Poling Location Change.pdf (0.07 MB)
• Sec._2_22.___Voting_or_polling_place..pdf (0.03 MB)
• RES-24-002_Polling Place Change PH Initiation.pdf (0.03 MB)
• PC51653 - Town of Warrenton.pdf (0.54 MB)
• Ordinance 24-02-001 Polling Locations.pdf (0.05 MB)
• ORD-24-001.pdf (0.05 MB)

2. b.ZOTA 23-03: FDP Zoning Ordinance Text Amendment Article 3-5.1

• Staff Report - TC Public Hearing 2_13_24.pdf (0.07 MB)
• Article 3 Floodplain Markup_1_10_2024_Rev4.pdf (0.08 MB)
• Letter of Final Determination_10_25_2023.pdf (0.29 MB)
• 51061CIND0B.pdf (2.39 MB)
• 51061C0302D.pdf (11.44 MB)
• 51061C0304D.pdf (9.93 MB)
• 51061C0306D.pdf (11.93 MB)
• 51061C0307D.pdf (11.69 MB)
• 51061C0308D.pdf (11.65 MB)
• 51061C0309D.pdf (11.00 MB)
• Letter to Property Owners.pdf (0.06 MB)
• FEMA Floodplain List.pdf (0.02 MB)
• Ordinance -TC 2_13_24.pdf (0.02 MB)

G.CONSENT AGENDA.

1. a.Departmental Quarterly Reports 

• Staff Report- Quarterly Reports.pdf (0.07 MB)

2. b.Police Department Report 

• Warrenton Police Department Second Quarter FY-2024.pdf (9.64 MB)

3. c.Finance Department Report

• Finance and Procurement Quarterly Report-October, November, December 2023.pdf (0.67 MB)
• Financial Statements for the period ended December 31, 2023.pdf (0.41 MB)
• 2Q24 Active Business Licenses.pdf (0.22 MB)

4. d.Community Development Department Report 

• Community Development Q2 FY24 October, November, December.pdf (0.09 MB)

5. e.Parks and Recreation Department Report 

• FY 24 Parks and Rec Quarterly Report-Q2.pdf (0.45 MB)
• Parks and Rec. Second Quarter.pdf (0.10 MB)

6. f.Public Works and Utilities Department Report 

   Capital Improvement Program

   Street Maintenance Report

• Public Works and Utilities FY 2024 Q2.pdf (1.08 MB)
• CIP January 2024 Report.pdf (3.74 MB)
• Road Conditions Report- January 2024.pdf (2.24 MB)

7. g.Human Capital

   Emergency Management

• HC Q2 FY24.pdf (0.10 MB)
• 2024 ESRM Q2 Department Report.pdf (0.16 MB)

8. h.Fleet and Facilities Department Report 

• Facilities and Fleet Management Q2 FY24.pdf (39.84 MB)

9. i.Lifting of the Drought Watch Advisory

• Staff Report- Lifting of the Drought Watch Advisory.pdf (0.07 MB)
• Resolution- Lifting of Drought Conditions.pdf (0.02 MB)
• Resolution Drought Conditions Currently Affecting the Town and the Impact on Water Resources Signed.pdf (0.07 MB)
• Drought Advisory Update.pdf (0.42 MB)
• DMTFSummaryReport_01092024.pdf (13.51 MB)

10. j.ARB Member Advertisement 

• Staff Report- ARB Member Advertisement.pdf (0.07 MB)
• Resolution- ARB Member Advertisement.pdf (0.02 MB)

11. k.Appointment of LBBCA Member

• Staff Report LBBCA.pdf (0.07 MB)
• Resolution of Appointment_Bryan Black.pdf (0.02 MB)

12. l.A Resolution to Authorize the Town Manager to Sign a Virginia Department of Environmental Quality Reimbursable Grant Agreement for a Septic Local Partners Program.

• Resolution Septic Remediation Grant.pdf (0.03 MB)

13. m.Acquisition of Real Property- Horse Show Grounds

• Staff Report- Acquisition of Real Property- Warrenton Horse Show Grounds.pdf (0.07 MB)
• Resolution- Accuasition of Real Propertty, Warrenton Horse Show Grounds..pdf (0.02 MB)

14. n.A Resolution to Amend the Fiscal Year 2024 Adopted Budget to Deappropriate Virginia Outdoors Foundation Grant Funds

• A Resolution to Amend the Fiscal Year 2024 Adopted Budget to Deappropriate Virginia Outdoors Foundation Grant Funds.pdf (0.02 MB)

15. o.A RESOLUTION TO REALLOCATE CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS

• A Resolution to Reallocate Previously Appropriated Coronavirus State and Local Fiscal Recovery Funds.pdf (0.02 MB)

H.NEW BUSINESS.

I.UNFINISHED BUSINESS.

1. a.St. Leonard's Farm: Deed Restriction- Reallocation of ARPA Funds to remove the Deed Restriction 

• Staff Report- St. Leonard's Farm.pdf (0.07 MB)
• Covenant info from Deed.pdf (0.27 MB)
• B-34-1 N. of Frost Ave. (Rt. 211) & S. of Waterloo Road (Rt. 678) (Appraisal) (TOWN OF WARRENTON).pdf (4.95 MB)
• 72 Van Roijen-St Leonards Farm.pdf (1.05 MB)
• STL Deed 601 559 thru 569.pdf (8.85 MB)
• Resolution- St. Leonard's Farm.pdf (0.02 MB)

J.TOWN ATTORNEY'S REPORT.

K.TOWN MANAGER'S REPORT.

L.COUNCILMEMBERS TIME.

M.ADJOURNMENT.