Town Council Regular Meeting Tuesday, March 11, 2025 09:00 AM 21 Main Street

I. WORKSESSION - 9:00 AM

• A.Transportation Planning Update from the Virginia Department of Transportation

• 25.03.11 Transportation Update Staff Memo.pdf (0.07 MB)
• 24.06.11 Presentation Smart Scale Applications Round 6 Appplication.pdf (11.90 MB)
• Pipeline Round 2 - Culpeper Dist - CU-23-07 (US17) - Phase 2 Report - Redux.pdf (3.91 MB)

• B.Emergency Management: Columbia Gas of Virginia Natural Gas Emergency

• Staff Report- Columbia Gas Emergency.pdf (0.12 MB)
• Warrenton Gas Odor Press Release #1.pdf (0.10 MB)
• Warrenton Gas Odor Press Release #2.pdf (0.50 MB)
• Warrenton Gas Odor Press Release #3.pdf (0.55 MB)
• Warrenton Gas Odor Joint Town and CountyPress Release #4.pdf (0.15 MB)
• Columbia Gas of Virginia media statement.pdf (0.12 MB)
• Columbia Gas of Virginia media statement_March 7_9 a.m..pdf (0.12 MB)
• Columbia Gas of Virginia media statement_March 7_1_30 p.m.pdf (0.15 MB)
• Columbia Gas of Virginia media statement_March 8_afternoon_v2.pdf (0.15 MB)
• Columbia Gas of Virginia media statement_March 9_afternoon update.pdf (0.15 MB)
• Gas Leak 911 Calls Map Overlay.pdf (0.28 MB)
• 3.5.25 - 1400 Warrenton Situation Status - Columbia Gas Emergency.pdf (0.05 MB)
• 3.5.25 - 1500 Warrenton Situation Status - Columbia Gas Emergency.pdf (0.05 MB)
• 3.5.25 - 1800 Warrenton Situation Status - Columbia Gas Emergency.pdf (0.05 MB)
• 3.5.25 - 2100 Warrenton Situation Status - Columbia Gas Emergency.pdf (0.05 MB)
• 3.6.25 - 0900 Warrenton Situation Status - Columbia Gas Emergency.pdf (0.05 MB)
• 3.6.25 - 1500 Warrenton Situation Status - Columbia Gas Emergency.pdf (0.05 MB)
• 3.7.25 - 0900 Warrenton Situation Status - Columbia Gas Emergency.pdf (0.05 MB)
• 3.7.25 - 1500 Warrenton Situation Status - Columbia Gas Emergency.pdf (0.05 MB)
• Feb2025 Mtg--VA Intergovernmental Agreement 2024_edited.pdf (0.15 MB)
• 03.11.25 OEM Presentation- Columbia Gas Emergency.pdf (4.10 MB)

• C.Planning Commission Update 

• PC Update - March 11th, 2025.pdf (0.06 MB)

• D.Proposed Budget Discussion 

  Attachment 1- Outside Funding Overview

  Attachment 2- Legal Expenses

  Attachment 3- Real Estate Tax Bill Examples

  Attachment 4- Example of Possible Sanitation Fee

  Attachment 5- General Fund Capital and Maintenance Projects

• Staff Report - Proposed Budget Discussion.pdf (0.07 MB)
• Preliminary Combined Budget Summary.pdf (0.06 MB)
• Attachment 1 - Outside Funding Overview.pdf (0.07 MB)
• Attachment 2 - Legal Expenses.pdf (0.18 MB)
• Attachment 3 - Real Estate Tax Bill Examples.pdf (0.04 MB)
• Attachment 4 - Example of Possible Sanitation Fee.pdf (0.03 MB)
• Attachment 5 - General Fund Capital and Maintenance Projects.pdf (0.09 MB)
• Attachment 6 - Water & Sewer Income.pdf (0.26 MB)

• E.Main Street 

        Concept, Design, Parklets, Sidewalk Café

• Main Street Staff Report for March 11th 2025 Council.pdf (0.07 MB)
• 2025-02-26_Roadway Plans_Colored Exhibit.pdf (0.77 MB)
• 2025-02-26_Roadway Plans_Colored Exhibit-B.pdf (0.35 MB)
• Staff Report Main St Discussion March 25.pdf (0.07 MB)
• [2025-03-04 13-50][Outside Dining on Main Street ] 8356_Redacted.pdf (0.05 MB)
• Old Town Warrenton Parklets Petition.pdf (0.21 MB)

• F.Commission for Open and Transparent Government 

• Staff Report-Commission on Open and Transparent Government.pdf (0.07 MB)
• Commission on Open and Transparent Government (1).pdf (0.17 MB)
• Resolution- Appointment of Special Council for Comission.pdf (0.02 MB)

• G.Arrington Voluntary Settlement Agreement

• Staff Report- Arrington Project Voluntary Settlement Agreement 03.11.25.pdf (0.07 MB)
• Ordinance (jcp rev2) 2025-02.pdf (0.02 MB)
• Staff Report- Arrington Project Voluntary Settlement Agreement 12.10.24 v2 4906-9948-8256 v.1.pdf (0.07 MB)
• colg-submission-corrected-9.10.2024.pdf (9.87 MB)
• FINAL-approved-warrenton-fauquier-VSA-11.1.24.pdf (4.51 MB)
• Ordinance 2024-17.pdf (0.02 MB)
• arrington.benefit.analysis_20241112.pdf (0.41 MB)
• Ordinance 2024-17.pdf (0.09 MB)
• Staff Report- Arrington Project Voluntary Settlement Agreement v2.pdf (0.07 MB)
• Arrington rev C.pdf (9.27 MB)
• 03.11.25 Arrington PowerPoint 03112025 Truncated.pdf (23.91 MB)

• H.Water Sewer Capacity Commission Discussion

• Staff Report- Sewer Capacity Committee.pdf (0.07 MB)

• I.Agenda Review

II. REGULAR MEETING - 6:30 PM

A.INVOCATION.

B.PLEDGE OF ALLEGIANCE.

C.PROCLAMATIONS AND RECOGNITIONS.

1. a.A Proclamation Recognizing March, 2025, as Youth Art Month in the Town of Warrenton, Virginia.  

• PRO-25-03-01.pdf (0.38 MB)

D.CITIZEN'S TIME.

E.APPROVAL OF THE AGENDA.

F.PUBLIC HEARINGS.

1. a.Ordinance 2025-01 Snow Emergency Routes 

• Staff Report_Snow_Emergency_Routes_03.11.25_Final.pdf (0.08 MB)
• Snow_Emergency_Route_Update_Map_Final.pdf (0.64 MB)
• Reel_105284_1129 Snow Emergency Discussion 1984.pdf (0.70 MB)
• 11_14_2023 Council Minutes.pdf (0.07 MB)
• Draft Ordinance 2025-01.pdf (0.11 MB)
• Draft Motions for Ordinance 2025-01.pdf (0.03 MB)

2. b.An Ordinance Repealing Ordinance 2024-17 which authorized the execution of a Voluntary Settlement Agreement between the town of Warrenton and Fauquier County.

• Staff Report- Arrington Project Voluntary Settlement Agreement 03.11.25.pdf (0.07 MB)
• Ordinance (jcp rev2) 2025-02.pdf (0.02 MB)
• Staff Report- Arrington Project Voluntary Settlement Agreement 12.10.24 v2 4906-9948-8256 v.1.pdf (0.07 MB)
• colg-submission-corrected-9.10.2024.pdf (9.87 MB)
• FINAL-approved-warrenton-fauquier-VSA-11.1.24.pdf (4.51 MB)
• Ordinance 2024-17.pdf (0.02 MB)
• arrington.benefit.analysis_20241112.pdf (0.41 MB)
• Ordinance 2024-17.pdf (0.09 MB)
• Staff Report- Arrington Project Voluntary Settlement Agreement v2.pdf (0.07 MB)
• Arrington rev C.pdf (9.27 MB)
• 03.11.25 Arrington PowerPoint 03112025 Truncated.pdf (23.91 MB)

G.CONSENT AGENDA.

1. a.Departmental Quarterly Reports 

• Staff Report- Quarterly Reports.pdf (0.35 MB)

2. b.Police Department Report 

• FY 25-02 Police Department FINAL.pdf (1.21 MB)

3. c.Finance Department Report

• Finance and Procurement Quarterly Report-October, November, December 2024.pdf (0.18 MB)
• December 2024 Financial Statements.pdf (0.26 MB)

4. d.Community Development Department Report 

• FY 25 - Q2 Community Development 2025.pdf (0.45 MB)

5. e.Parks and Recreation Department Report 

• Parks and Recreation Quarterly Report-Q2.pdf (0.22 MB)

6. f.Public Works and Utilities Department Report 

   Capital Improvement Program

   Street Maintenance Report

• FY 25-Q2 Public Works and Utilities.pdf (1.44 MB)
• CIP January 2025 Report.pdf (3.60 MB)
• Road Conditions Report- January 2025.pdf (1.86 MB)

7. g.Human Capital

• FY 25- HC Town Council Quarterly Report.pdf (0.09 MB)

8. h.Office of Emergency Management Report

• Town Council Quarterly Report - EM QTR 2 FY25.pdf (0.17 MB)
• ToW EPG - Town Hall.pdf (6.67 MB)
• ToW EPG One Sheet.pdf (0.16 MB)

9. i.Fleet and Facilities Department Report 

• Town Council Quarterly Report - FFM QTR 2.pdf (0.13 MB)

10. j.Information and Technology Department Report 

• FY 25-02 Information Technology.pdf (0.63 MB)

11. k.2024 Planning Commission Annual Report

• 25.02.11 TC Staff Cover Memo.pdf (0.07 MB)
• 2024 Annual Report_Planning Commission.pdf (5.22 MB)

12. l.2024 Board of Zoning Appeals Annual Report

• Staff report.pdf (0.21 MB)
• BZA - Annual Report - FY 2024.pdf (0.48 MB)

13. m.Zoning Ordinance Text Amendment - ZOTA-25-1 - Remove Data Centers as a Permissible Use within the Industrial District. By request of Town Council, staff has prepared a Resolution to initiate a text amendment to Articles 3, 9, and 12 of the Town of Warrenton Zoning Ordinance. This text amendment is for the purpose of removing Data Centers as a Permissible Use within the Industrial District, and therefore make Data Centers an impermissible Use within the Town of Warrenton. Upon approval of this Resolution by Town Council, staff will begin work to prepare a draft text amendment for consideration by the Planning Commission.

• Staff Report.pdf (0.07 MB)
• Attachment A - Ordinance to Adopt ZNG 2021-0321.pdf (0.20 MB)
• Attachment B - Resolution to Approve SUP-22-3.pdf (0.08 MB)
• Attachment C - Resolution to Initiate ZOTA-25-1.pdf (0.02 MB)

14. n.Confirmation of Emergency Declaration 

• Staff Report- Emergency Declaration Confirmation.pdf (0.10 MB)
• Resolution- Declaration of Local Emergency.pdf (0.06 MB)
• Town of Warrenton, VA Local Declaration.pdf (0.07 MB)
• Town of Warrenton, VA - Recission of Declaration of Emergency.pdf (0.07 MB)
• Snow Emergency Route Order 2.11.25.pdf (0.07 MB)
• Spot Report 1 - Snow Forecast 2.11.25.pdf (2.95 MB)
• Spot Report 2 - 2.11.25 Winter Storm.pdf (2.64 MB)
• Spot Report 3 - Winter Storm 2.11.25.pdf (3.92 MB)
• Spot Report 5 - Winter Storm Harlow.pdf (4.35 MB)
• Spot Report 4 - Winter Storm Harlow.pdf (6.32 MB)
• Spot Report 4 - Winter Storm Garnett - Elected Officials Briefing.pdf (6.33 MB)

H.NEW BUSINESS.

1. a.Commission for Open and Transparent Government 

• Staff Report-Commission on Open and Transparent Government.pdf (0.07 MB)
• Commission on Open and Transparent Government (1).pdf (0.17 MB)
• Resolution- Appointment of Special Council for Comission.pdf (0.02 MB)

I.UNFINISHED BUSINESS.

J.TOWN ATTORNEY'S REPORT.

K.TOWN MANAGER'S REPORT.

L.COUNCILMEMBERS TIME.

M.ADJOURNMENT.