Special Town Council Meeting Tuesday, December 09, 2025 07:00 PM Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA

Comments sent through the public comment form before 2:00 p.m. will be sent to Council Members and Town Department Heads as well as uploaded to public view by 2:30 p.m. Submit Public Comment to Council.

1.Call to Order

2.Roll Call: Council Members; Romack, Henderson, Polivy, Vice Mayor Klovstad, and Mayor Zabriskie.

3.Pledge of Allegiance

4.Public Comment: This is an opportunity for members of the public to address the Council on items that are not on this agenda. Please state your name for the record. Comments are limited to three minutes. Under state law, the Council cannot take action on an item not on the agenda. The Council may choose to acknowledge the comment or, where appropriate, briefly answer a question, refer the matter to staff, or set the item for discussion at a future meeting.

5.Election Program

1. 5.1Council Reorganization.
   Selection of Mayor.
   Selection of Vice Mayor.
   Comments from outgoing Mayor.
   Presentation from Mayor to outgoing Mayor.
   Council Member comments.

6.Presentations

1. 6.1Recognition of the Retirement of Dan Wilkins, Transitional Public Works Director/Town Engineer.

2. 6.2Town Manager Report.

7.Consent Calendar

1. 7.1Minutes for the November 24, 2025, Special Meeting.
   Recommended Action: That Council approve the minutes.

• Draft Minutes of November 24, 2025 Special Meeting.pdf (0.07 MB)

2. 7.2Contract Award for Development of Equitable Funding Strategy for Building Decarbonization.
   Recommended Action: That Council authorize the Town Manager to execute a contract with Rincon Consultants, Inc. to develop an equitable funding strategy for building decarbonization for existing residential and commercial buildings for a total not-to-exceed amount of $108,225.

• Staff Report - Contract Award for Development of an Equitable Funding Strategy for Building Decarbonization.pdf (0.04 MB)
• Attachment 1 - Consultant Scope of Work and Budget.pdf (1.18 MB)

3. 7.3Contract Award for Comprehensive Large-Scale Evacuation Study (C1913) and Budget Increase for Tahoe Donner Emergency Egress Improvement Study (C2513).
   Recommended Action: That Council: (1) Authorize the Town Manager to execute a contract with DKS Associates to conduct a Comprehensive Large-Scale Evacuation Study for a total not to exceed amount of $249,499; (2) Authorize a budget increase of $23,838 for the Tahoe Donner Emergency Egress Improvement project (C2513) for a total of $273,838; and (3) Authorize the Town Manager to execute an amendment to the Reimbursement Agreement between the Town of Truckee and Tahoe Donner Association to conduct an evacuation study and increase the authorized reimbursement amount from $250,000 to $273,838.

• Staff Report - Evacuation Study Contract Award and Tahoe Donner Evacuation Study Budget Increase.pdf (0.10 MB)
• Attachment A - Consultant Proposal.pdf (49.97 MB)
• Attachment B - Consultant Cost Proposal.pdf (2.46 MB)
• Attachment C - Evacuation Study Reimbursement Agreement with Tahoe Donner Association.pdf (0.69 MB)

4. 7.4Adopt Ordinance 2025-10 for Development Code General Plan Amendments, Zoning Map Amendments, and  Development Code Clean-Up Amendments.
   Recommended Action: That Council adopt Ordinance 2025-10 amending the Truckee Municipal Code, Title 18 Development Code and Town of Truckee Zoning Map, and determine the amendments to be exempt from the California Environmental Quality Act (CEQA) under Sections 15060(c)(2) and 15060(c)(3) of Title 14 of the California Code of Regulations, and Section 15061(b)(3) of the State CEQA Guidelines.

• Staff Report - General Plan Implementation.pdf (0.22 MB)
• Attachment 1 - Ordinance 2025-10.pdf (9.80 MB)

5. 7.5Stratton Land Exchange Agreement. 
   Recommended Action: That Council: (1) Authorize the Town Manager to execute a Land Exchange Agreement with Edgar J. Stratton and Galeen R. Stratton for purposes of exchanging Town right of way for private property along West River Street; and (2) Authorize the Town Manager to approve minor modifications to the agreement and exhibits if necessary prior to execution.

• Staff Report - Stratton Land Exchange Agreement.pdf (0.04 MB)
• Attachment 1 - Stratton Town Land Exchange Areas and West River Street Alignment.pdf (0.19 MB)
• Attachment 2 - Stratton Land Exchange Agreement With Draft Exhibits.pdf (1.59 MB)

6. 7.6Addition of a 401(a) Plan for Truckee Mid-Management Association and Department Heads.
   Recommended Action: That Council: (1) Authorize the Town Manager to sign an agreement with MissionSquare to add a 401(a) deferred compensation plan option for Town employees; (2) Authorize the Town Manager to sign a side letter with the Truckee Mid-Management Association; and (3) Authorize the Town Manager to approve minor, non-substantive changes to the side letter, as needed.

• Staff Report - 401a Deferred Compensation Account.pdf (0.04 MB)
• Attachment A - Side Letter with Truckee Mid-Management Association for 401a Deferred Compensation Account.pdf (0.05 MB)

7. 7.7Acceptance of the Financial Status Update for the Quarter Ended September 30, 2025.
   Recommended Action: That Council accept the financial update for the quarter ended September 30, 2025.

• Staff Report - Financial Update for Quarter Ended September 30, 2025.pdf (0.04 MB)
• Attachment 1 - Financial Update.pdf (1.11 MB)
• Attachment 2 - Property Tax Analysis from HdL Coren and Cohe.pdf (1.68 MB)
• Attachment 3 - HdL Newsletter Quarter Ended June 30, 2025.pdf (0.35 MB)

8.Discussion Items

1. 8.1Public Hearing on Assembly Bill 1600 Traffic and Facilities Impact Fee and Fee Adjustments for Fiscal Year 2024/2025.
   Recommended Action: That Council conduct a public hearing on Fiscal Year 2024/2025 Assembly Bill (AB) 1600 fee revenues and expenditures and adopt Resolution 2025-71 making findings to retain AB1600 fees collected in excess of five years ago, which remain unspent, and approving the annual AB 1600 program fee adjustments.

• Staff Report - Assembly Bill 1600 Annual Report for Fiscal Year 2024-2025.pdf (0.07 MB)
• Attachment 1 - Resolution 2025-71.pdf (0.23 MB)
• Attachment 2 - Summary of Traffic Impact Fees.pdf (0.11 MB)
• Attachment 3 - Assembly Bill 1600 Project Expenditures.pdf (0.08 MB)
• Attachment 4 - Summary of Facility Impact Fees.pdf (0.15 MB)
• Attachment 5 - Traffic Impact Fee Project List and Estimated Construction Commencement Date.pdf (0.31 MB)
• Attachment 6 - Engineering News Record's Monthly Construction Cost Index Chart.pdf (0.24 MB)
• Attachment 7 - Calculation of Traffic Impact Fee per Dwelling Unit Equivalent.pdf (0.20 MB)

2. 8.2Clean-Up Portions of Truckee Municipal Code.
   Recommended Action: That Council introduce Ordinance 2025-08 to clean up portions of the Truckee Municipal Code, specifically Chapter 1.04; Section 2.06.030, 7.03.010, 7.03.020, 7.06.020; Chapter 9.12; and Section 10.07.020; and amend Chapter 2.20 to enact a new Section 2.20.040.

• Staff Report - Clean-ups to Truckee Municipal Code.pdf (0.04 MB)
• Attachment 1 - Ordinance 2025-08.pdf (0.37 MB)
• Attachment 2 - Redline edits to portions of Truckee Municipal Code.pdf (0.49 MB)

9.Council Reports

10.Adjournment

To the regular meeting of the Truckee Town Council, January 13, 2026, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.

Posting: I declare a copy of this agenda was posted at Town Hall, 10183 Truckee Airport Road, Truckee, CA, on December 4, 2025, by 5:00 p.m. Agenda packets will be available for public review on December 4, 2025, after 5:00 p.m. at Town Hall, and online at www.townoftruckee.gov.

____________________________
Kelly Carpenter, Town Clerk

Note: As a sustainable practice, a separate agenda for the Truckee Redevelopment Successor Agency and Public Financing Authority will be provided only if there are items to consider. If the meeting is cancelled, the agenda will be combined with the Council Agenda. If there are items for the Truckee Redevelopment Successor Agency and Public Financing Authority to consider, a separate agenda for that body will be produced.

Notice of Accessibility: Public participation is encouraged. In compliance with Section 202 of the Americans with Disabilities Act of 1990 (“ADA”) (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act, the Town of Truckee is committed to ensuring that meetings are accessible to all members of the public. If you plan to attend the meeting and require accommodation due to a disability, including sensory or mobility impairments,  or if you need an interpreter or other translation assistance, please contact Kelly Carpenter, Town Clerk, at (530) 582-2924, at least 48 hours before the meeting to allow the Town time to  arrange for those accommodations. For information on recent updates to the Ralph M. Brown Act regarding ADA compliance, please refer to Government Codes 54953.2, 54954.1, 54954.2, and 54957.5.