Regular Agenda 10/20/2025 05:00 PM 401 Market Street, Tomball, Texas 77375

A.       Call to Order

B.       Public Comments and Receipt of Petitions; [At this time, anyone will be allowed to speak
           on any matter other than personnel matters or matters under litigation, for length of time
           not to exceed three minutes unless voted on by City Council.  No Council/Board discussion or action may take place               on a matter until such matter has been placed on an agenda and posted in accordance with law - GC, 551.042.]

C.       General Discussion

• 1.Discussion on the Development Policy for Special Financing Districts.

• 2.Discussion and direction on the initiation of a Charter Review Process, including possible charter amendments for a 2026 Election, and the appointment of a Charter Review Commission.

D.       Proposed Future Agenda Items (To be discussed in order or at Councils discretion, time permitting)

• 1.Workshop Discussion Only - Approve the annual renewal expenditures with Tyler Technologies, Inc. for recurring Software as a Service (SaaS) subscriptions, support services, and licensing fees associated with the City’s enterprise systems including ERP Pro, Computer-Aided Dispatch (CAD), Public Safety Analytics, BRAZOs eCitation, GIS, and Utility Billing Online for Fiscal Year 2025–2026, through a Sourcewell Contract (Contract No. 060624-TTI) for a total not-to-exceed amount of $479,235. Authorize the expenditure of funds and authorize the City Manager to execute any and all documents related to this purchase. This expenditure is included in the Fiscal Year 2025-2026 budget.

• 2.Workshop Discussion Only – Approve services agreement renewal with Accurate Utility Supply, LLC for water, wastewater, and drainage supplies and services through a BuyBoard Contract (Contract No. 626-20) for a not-to-exceed amount of $250,000, approve the expenditure of funds therefor, and authorize the City Manager to execute any and all documents related to the purchase. This expenditure is included in the Fiscal Year 2025-2026 budget.

• 3.

  Workshop Discussion Only- Approve an expenditure of greater than $100,000 with Harris County Radio Services for radio airtime, programming, and part services, for a not-to-exceed amount of $116,000.00, approve the expenditure of funds therefore, and authorize the City Manager to execute any and all documents related to the purchases. The purchase is included in the FY 2025-2026 Budget.

• 4.Workshop Discussion Only – Approve services agreement with Senergy Petroleum, LLC for operating and emergency fuel purchases for an annual not-to-exceed amount of $600,000 (RFP No. 2025-17), approve the expenditure of funds therefor, and authorize the City Manager to execute any and all documents related to the purchase. This expenditure is included in the Fiscal Year 2025-2026 budget.

• 5.Workshop Discussion Only – Approve changes to Administrative Policy No. 23, Park Reservation.

• 6.Workshop Discussion Only – Approve changes to Administrative Policy No. 24, Sports Courts Reservation.

• 7.Workshop Discussion Only – Approve changes to Administrative Policy No. 26, Rules and Regulations for City of Tomball Parks.

• 8.Workshop Discussion Only – Approve Resolution No. 2025-54, a Resolution of the City of Tomball, Texas approving updates to the Fiscal Year 2025-2026 Master Fee Schedule.

E.       Recess/Reconvene at 6:00 p.m.

F.       Invocation - Led by Earl Detwiler, Colonial Hills Bible Chapel

G.       Pledges to U.S. and Texas Flags

H.       Public Comments and Receipt of Petitions; [At this time, anyone will be allowed to speak
           on any matter other than personnel matters or matters under litigation, for length of time
           not to exceed three minutes unless voted on by City Council. No Council/Board discussion or action may take place              on a matter until such matter has been placed on an agenda and posted in accordance with law  - GC, 551.042.]

I.        Presentations

• 1.Proclamation – Designating November  3^th – 7^th, 2025 as “2025 Municipal Court Week”

J.       Reports and Announcements

1.        Announcements

• I.Upcoming events:

  • October 21, 2025 – 2025 TEDC Economic Outlook Luncheon from 11 a.m. – 1 p.m. at Lone Star College-Tomball (30555 Tomball Pkwy)
  • October 25, 2025 – Cancer Kiss My Cooley 5k & Superhero Kids Dash from 6:30 – 11 a.m. near Paradigm Brewery
  • November 1, 2025 – Depot Day Fall Fest from 11 a.m. – 5 p.m. at Tomball Depot Plaza
  • November 5, 2025 – Coffee with a Cop from 8:30 – 10 a.m. at Chick-fil-A (14314 FM 2920 Rd)
  • November 8, 2025 – Tidy Up Tomball from 8:00 – 11:30 a.m. at First Baptist Church Parking Lot (407 Houston St)
  • November 8, 2025 – 2^nd Saturday at the Depot from 4:00 – 8:00 p.m. at Tomball Depot Plaza
  • November 13, 2025 – Kaffeeklatsch Holiday Special from 11:30 a.m. – 1:00 p.m. at Tomball Community Center
  • November 20, 2025 – Let’s Talk! from 5:00 – 7:30 p.m. at Tomball Community Center

2.        Reports by City staff and members of council about items of community
           interest on which no action will be taken:

K.         Old Business Consent Agenda: [All matters listed under Consent Agenda are considered
           to be routine and will be enacted by one motion.  There will be no separate discussion of 
           these  items.   If  discussion is  desired,  the  item  in question  will  be  removed from the
           Consent  Agenda and will be  considered  separately.   Information  concerning  Consent 
           Agenda  items  is  available  for  public  review.]

• 1.Approve, on Second Reading, Resolution No. 2025-51-TEDC, a Resolution of the City Council of the City of Tomball, Texas, authorizing and approving the Tomball Economic Development Corporation’s Project to Expend Funds in accordance with an Economic Development Performance Agreement by and between the Corporation and Cheddar’s Casual Café, Inc., to make direct incentives to, or expenditures for, assistance with infrastructure costs required or suitable for the promotion of new or expanded business enterprise related to the construction of a full-service restaurant to be located at FM 249 and Alice Road, Tomball, Texas 77375. The estimated amount of expenditures for such Project is an amount not to exceed $164,463.00.

• 2.Approve, on Second Reading, Resolution No. 2025-52-TEDC, a Resolution of the City Council of the City of Tomball, Texas, authorizing and approving the Tomball Economic Development Corporation’s Project to Expend Funds in accordance with an Economic Development Performance Agreement by and between the Corporation and Olive Garden Holdings, LLC to make direct incentives to, or expenditures for, assistance with infrastructure costs required or suitable for the promotion of new or expanded business enterprise related to the construction of a full-service restaurant to be located at FM 249 and Alice Road,  Tomball, Texas 77375. The estimated amount of expenditures for such Project is an amount not to exceed $219,502.00.

L.       New Business Consent Agenda: [All matters listed under Consent Agenda are considered
           to be routine and  will be  enacted  by one motion. There will be no separate discussion of
           these items. If discussion is desired, the item in question will be removed from the Consent
           Agenda and will be considered separately. Information concerning Consent Agenda items
           is available for public review.]

• 1.Approve Minutes of Oct. 2, 2025, Joint City Council & TEDC meeting.

  Approve Minutes of Oct. 6, 2025, Special and Regular City Council meetings.

  Approve Minutes of Oct. 13, 2025 Special City Council Meeting.

• 2.Approve the purchase of vehicles from Parkway Chevrolet, Inc. through Buyboard Cooperative Purchasing (Contract #724-23) for a not-to-exceed amount of $152,907.19 approve the expenditure of funds therefore, and authorize the City Manager to execute any and all documents related to the purchase. These four vehicles were included in the FY 2025-2026 budget.

• 3.Approve the purchase of vehicles from Silsbee Ford through TIPS Cooperative Purchasing Network (Contract #240901) for a not-to-exceed amount of $183,533.15 approve the expenditure of funds therefore and authorize the City Manager to execute any and all documents related to the purchase. These four vehicles were included in the FY 2025-2026 budget.

• 4.Approve the purchase of vehicles from Lake Country Chevy through TIPS Cooperative Purchasing Network (Contract #240901) for a not-to-exceed amount of $109,460.00, approve the expenditure of funds therefore, and authorize the City Manager to execute any and all documents related to the purchase. This item was included in the FY 2025-2026 budget.

• 5.Approve the purchase of vehicle upfitting and other repairs and maintenance from Dana Safety Supply, Inc. through a BuyBoard Cooperative Purchasing Network (Contract #698-23) for a not-to-exceed amount of $182,850, approve the expenditure of funds therefore, and authorize the City Manager to execute any and all documents related to the purchase. The purchases are included in the FY 2025-2026 Budget.

• 6.Approve the expenditure greater than $100,000.00 with Axon Enterprise Inc. for video and surveillance services and licenses for a not-to-exceed amount of $184,381.85. The expenditure is included in the FY 2025-2026 Budget.  

• 7.Approve annual purchases of supplies and materials from Amazon Capital Services, Inc. through the OMNIA Partners Cooperative (Contract # R-TC-17006) for a not-to-exceed amount of $161,200, approve the expenditure of funds therefor, and authorize the City Manager to execute any and all documents related to the purchases. These expenditures are included in the fiscal year 2025-2026 adopted budget.

• 8.Approve a services agreement renewal with Shane Griffin Power & Electrical Services, LLC for electrical contractor services for fiscal year 2026, for a not-to-exceed amount of $125,000, approve the expenditure of funds therefor, and authorize the City Manager to execute any and all documents related to the purchases. These expenditures are included in the fiscal year 2025-2026 adopted budget.

• 9.Approve a contract with B & C Constructors, LP for general contractor services through a 1GPA Contract (Contract No. 24-06DP-01) for a not-to-exceed amount of $400,000, approve the expenditure of funds therefor, and authorize the City Manager to execute any and all documents related to the purchases. These expenditures are included in the fiscal year 2025-2026 adopted budget.

• 10.Approve an agreement with Paycom for a Human Resources Information System (software) for an annual subscription amount of $134,969.31 of the total contract amount of $375,731.31 (RFP No. 2025-14), approve the expenditure of funds therefor, and authorize the City Manager to execute any and all documents related to the purchase. This expenditure is included in the Fiscal Year 2025-2026 budget.

• 11.Consideration of the application for FY 2025-2026 Hotel Occupancy Tax Funds for the Spring Creek Historical Museum.

• 12.Consideration of the application for FY 2025-2026 Hotel Occupancy Tax Funds for the Prevailing Winds Community Band.

• 13.Consideration of the application for FY 2025-2026 Hotel Occupancy Tax Funds for the Greater Tomball Area Chamber of Commerce for the Visitor Center.

• 14.Consideration of the application for FY 2025-2026 Hotel Occupancy Tax Funds for the Greater Tomball Area Chamber of Commerce for the Tomball Night.

• 15.Consideration of the application for FY 2025-2026 Hotel Occupancy Tax Funds for the Greater Tomball Area Chamber of Commerce for the Annual Holiday Parade.

• 16.Consideration of the application for FY 2025-2026 Hotel Occupancy Tax Funds for the German Heritage Festival.

• 17.Consideration of the application for FY 2025-2026 Hotel Occupancy Tax Funds for the German Christmas Market.

M.       New Business

• 1.Adopt, on First Reading, Ordinance No. 2025-37, an Ordinance of the City of Tomball, Texas Authorizing and Approving the Calendar Year 2025 Annual Service and Assessment Plan (SAP) Update for the Pine Country Public Improvement District Number 1 (PID 1). 

• 2.Adopt, on First Reading, Ordinance No. 2025-38, an Ordinance of the City of Tomball, Texas Authorizing and Approving the Calendar Year 2025 Annual Service and Assessment Plan (SAP) Update for the Raleigh Creek Public Improvement District Number 2 (PID 2). 

• 3.Adopt, on First Reading, Ordinance No. 2025-39, an Ordinance of the City of Tomball, Texas Authorizing and Approving the Calendar Year 2025 Annual Service and Assessment Plan (SAP) Update for the Reserve at Spring Lake Public Improvement District Number 3 (PID 3). 

• 4.Adopt, on First Reading, Ordinance No. 2025-40, an Ordinance of the City of Tomball, Texas Authorizing and Approving the Calendar Year 2025 Annual Service and Assessment Plan (SAP) Update for the Alexander Estates Public Improvement District Number 4 (PID 4). 

• 5.Adopt, on First Reading, Ordinance No. 2025-41, an Ordinance of the City of Tomball, Texas Authorizing and Approving the Calendar Year 2025 Annual Service and Assessment Plan (SAP) Update for the Yaupon Trails Public Improvement District Number 5 (PID 5). 

• 6.Adopt, on First Reading, Ordinance No. 2025-42, an Ordinance of the City of Tomball, Texas Authorizing and Approving the Calendar Year 2025 Annual Service and Assessment Plan (SAP) Update for the Copper Cove Public Improvement District Number 6 (PID 6). 

• 7.Adopt, on First Reading, Ordinance No. 2025-43, an Ordinance of the City of Tomball, Texas Authorizing and Approving the Calendar Year 2025 Annual Service and Assessment Plan (SAP) Update for the Grand Junction Public Improvement District Number 7 (PID 7). 

• 8.Adopt, on First Reading, Ordinance No. 2025-44, an Ordinance of the City of Tomball, Texas Authorizing and Approving the Calendar Year 2025 Annual Service and Assessment Plan (SAP) Update for the Timber Trails Public Improvement District Number 8 (PID 8). 

• 9.Adopt, on First Reading, Ordinance No. 2025-45, an Ordinance of the City of Tomball, Texas Authorizing and Approving the Calendar Year 2025 Annual Service and Assessment Plan (SAP) Update for the Pine Trails Public Improvement District Number 13 (PID 13). 

• 10.Consideration of and action on the election of the Texas Municipal League Region 14 Director.

N.      Adjournment

C E R T I F I C A T I O N

I hereby certify that the above notice of meeting was posted on the bulletin board of City Hall, City of Tomball, Texas, a place readily accessible to the general public at all times, on the 14th day of October 2025 by 5:00 p.m., and remained posted for at least three consecutive business days preceding the scheduled time of said meeting.

__________________________

Thomas Harris III, TRMC

City Secretary