City Council Meeting 05/28/2019 07:30 PM 149 Hodgden Street S, Tenino, WA 98589

WORK SESSION

• 1.Resolution 2019-01 would adopt the "City Official Handbook" as the replacement for the current City of Tenino Personnel Policy Manual and any prior editions, revisions, or amendments.

  http://www.ncsl.org/research/labor-and-employment/at-will-employment-overview.aspx

• 5-CityOfficialHandbook-FinalDraft-190701.pdf (7.40 MB)

• 2.At the Administration's request, Tenino Telephone, in coordination with Ategan Technologies, has provided a proposal whereby Tenino Telephone would provide a fiber-optic based Wide Area Network connecting Tenino City Hall, the Tenino Police Department, Public Works, the Wastewater Treatment Plant, and the Quarry House.  These connections would all provide 100 megabit download and upload speeds at every workstation.  With respect to the Quarry House, this proposal is forward-looking and envisions a robust "Community Broadband Access Point" as part of the QH Renovation Proposal.  This proposal is also timely with regard to planned upgrades at City Hall related to the City Hall renovation effort.

  With respect to costs, there is no "apples-to-apples" comparison that can, at present, be made.  This is because there is currently no service at the Quarry House and all other locations have a variety of download/upload speeds.  What can fairly be said is that if the City were to upgrade it's current Comcast-provided service to 100/100 megabit service (something that Comcast is unable to guarantee), the cost of service at each of the existing locations would double, and the City would have to pay to extend service to the Quarry House.  Viewed in this light, the Tenino Telephone proposal is a lower-cost alternative to Comcast with a guaranteed level of service that Comcast is unable to match.

  What Tenino Telephone proposes is unique to the City of Tenino; they have no intention of offering such service to the public.  They are willing to offer this level of service to the City because they value the relationship between the City and themselves.  The City, on the other hand, is delighted to keep our money local and appreciates the value being offered.
  
  

• 1-Commitment Letter-190520.pdf (0.90 MB)

CALL TO ORDER

AGENDA APPROVAL

APPROVAL OF MINUTES

• 3.Minutes from the May 14, 2019 Regular Meeting of the Tenino City Council
  
  

• CityCouncilMinutes-190514.pdf (0.36 MB)

CONSENT CALENDAR

• 4.Payroll EFT’s in the amount of $24,084.01, Claims Checks #28254 through #28283 in the amount of $34,945.36, for a grand total of $59,029.37

• Vouchers for May 28.pdf (0.02 MB)

• 5.New Licenses:  None

  Renewals:  Mill Lane Winery (Business License Renewal has been attempted; B&O returns in process)
  
  

• LiquorLicenseRenewal-MillLaneWinery-190528.pdf (0.08 MB)

EXECUTIVE SESSION

PRESENTATIONS

• 6.Chairman of the Board of County Commissioners John Hutchings, along with Mr. Rick Thomas, Special Projects Coordinator for the BOCC, will present their proposal for a new County Courthouse.
  
  

• 190524 TENINO Thurston County Courthouse PPT_R1.pdf (10.81 MB)

• 7.Mr. Aslan Mead, Thurston EDC, will present a brief status update on the Ag Park and will introduce Mr. Mike Peroni, Northwest Agriculture Business Center.
  
  

PUBLIC COMMENTS

PUBLIC HEARING

PROCLAMATIONS

OLD BUSINESS

• 8.Councilmember Watterson wishes to have the City replace current fluorescent lights with LED's and has provided cost savings worksheets to establish the savings the City could realize.  Of course, the greater good here is that the City will use less electricity, and get a better quality product.
  
  

• EnergySavingsCalculations.pdf (0.73 MB)

• 9.Mr. George Sharp will update the Council regarding the progress made by Mayor's Creative District Task Force and where we are in the certification process.
  
  

• Tenino Creative District application preparation document as of May 13 2019.pdf (0.20 MB)

NEW BUSINESS

• 10.Tenino Telephone has provided a proposal to connect the City's properties via their fiber-optic broadband network in a cost effective manner.

  The proposal includes a proposed Wide Area Network (WAN) structure that is acceptable to our current Information Technology service provider and which meets all requirements for high-speed internet, as well as JIS and CJIS systems.

  Recommended Action:    Move to authorize Mayor Fourner entering a three-year service commitment with Tenino Telephone to provide WAN connectivity for all City activities.
  
  

• 1-Commitment Letter-190520.pdf (0.90 MB)

RESOLUTIONS

• 11.Resolution 2019-01 would adopt the "City Official Handbook" as the replacement for the current City of Tenino Personnel Policy Manual and any prior editions, revisions, or amendments.

  http://www.ncsl.org/research/labor-and-employment/at-will-employment-overview.aspx

  Recommended action:  Move to adopt Resolution 2019-01 with an effective date of July 1, 2019.

• 5-Resolution2019-01-CityOfficialHandbook-190528.pdf (0.09 MB)
• 5-CityOfficialHandbook-FinalDraft-190701.pdf (7.40 MB)

ORDINANCES

• 12.Ordinance 902 would adopt the proposed Verizon Franchise Agreement to become effective upon expiration of the current agreement in June of 2020.

  The Ordinance has been approved by the City Attorney.

  Recommended Action:  Move to approve as the second reading and adopt Ordinance 902.

• 5-Ordinance-902-Verizon_Franchise-190528.pdf (0.24 MB)

ADJOURNMENT

REPORTS

• 13.1)  Chamber of Commerce

  2)  Economic Development Council (EDC)

  3)  Experience Olympia & Beyond (VCB)

  4)  Fire District

  5)  Library

  6)  Museum

• 14.1)  Civil Service Commission

  2)   Park Commission

  3)  Planning Commission

  4)  Facade Improvement Grant Review Committee

  5)  Finance Committee

  6)  Public Safety Committee

• 15.1)  Chief of Police

  2)  Director of Public Works
  
  

  3)  City Planner / Building Official
  
  

  4)  City Attorney

  5)  Clerk/Treasurer

  6)  Mayor

• Staff Report - Clerk - 190528.pdf (0.16 MB)

• 16.1)  Bucoda/Tenino Healthy Action Team (BTHAT)

  2)  Community Investment Partnership (CIP)

  3)  Solid Waste Advisory Board

  4)  TCOMM/911

  5)  Tenino School Board

  6)  Thurston Regional PLanning Council (TRPC)

  7)  South Thurston Economic Development Initiative (STEDI)

  7)  Transportation Policy Board

PUBLIC COMMENTS 2