WORK SESSION
The Chamber received an estimate from NL Enterprises, which was provided to the City Engineer who evaluated the work to be done and the price ($3,485). The Engineer determined the description of work is adequate to the task and the price, well above the $500 threshold, is "very reasonable," for 7,500 square feet.
Subsequently, K&K asphalt submitted a second estimate,for approximately 22,100 square feet, consisting of 2" of asphalt over compacted gravel for a total of $44,115.00. At almost three times the area, this would equate to $15,212 for a 7,500 sq ft area.
1. The effectiveness of the program. Is it having the desired effect? If not, what can we do to make it better.
2. Can the program be made to apply to a wider cross section of the community? If so, how and should the City do it?
The committee did determine that the City could broaden the number of people eligible for the grant if we could come up with a way to quantify an appropriate grant amount for people who, while they did experience a significant loss of income, still do not fall at or below the Federal Poverty Guidelines.
The committee discussed whether the City could help more people if there were a way to remove the residency restrictions or remove the requirement that the financial situation were not a direct result of COVID-19. There was a great deal of discussion about both (residency and need not related to COVID-19), but no consensus on either. It was generally felt, however, that either of these two modifications would require a separate grant program to remain within State Constitutional and Attorney General guidelines.
Even if they had, since Thurston County is currently in Phase 3 of the Safe Start Washington plan, we could choose to hold in-person meetings provided we follow all the criteria in the Safe Start Washington Plan for conducting business in a Phase 3 environment (maintaining social distance, requiring face coverings, and no more than 50 people) despite the State Secretary of Health urging public agencies to remain closed to the public until Phase 5.
For planning purposes, therefore, the Administration wishes to engage the Council regarding their preferences for conducting Open Public Meetings whether in the absence of additional extensions or not.
CALL TO ORDER
AGENDA APPROVAL
Recommended action: Move to approve the agenda as presented.
APPROVAL OF MINUTES
Recommended Action: Move to approve the minutes of the June 23, 2020 Regular Meeting of the Tenino City Council as presented.
CONSENT CALENDAR
EXECUTIVE SESSION
PRESENTATIONS
PUBLIC COMMENTS
PUBLIC HEARING
His priorities of effort are:
1. Old Hwy 99 W 4. Park Avenue West 7. Morningside Drive
2. Ritter Street 5. Old Military Road
3. McClellan Street 6. Eureka Street
PROCLAMATIONS
Recommended action: Move to proclaim the City's appreciation to Mr. Charles Lahaye for his generous donation of $5000.00 to the City of Tenino COVID-19 Relief Grant Program
Recommended action: Move to proclaim the City's appreciation to Ms. Zoli Browne and the Zoliart Companies for the generous donation of $1000.00 to the City of Tenino COVID-19 Relief Grant Program
Recommended action: Move to proclaim the City's appreciation to Mr. Randy Tresenriter and Baker's Towing for their gracious assistance to the City in furtherance of the Caboose Restoration Project.
Recommended action: Move to proclaim the City's appreciation to the Tenino Telephone Company for their gracious assistance to the City in furtherance of the Caboose Restoration Project.
Recommended action: Move to proclaim the City's appreciation to Mr. Jedidiah Haney and Ron & Christine Grantham for their generous donation of an American Flag.
Recommended action: Move to proclaim the month of September as "Childhood Cancer Awareness Month" in the City of Tenino.
OLD BUSINESS
NEW BUSINESS
The Mayor, under the authority granted by RCW 39.04.280, has declared this situation an emergency and has waived the competitive bidding requirements for Public Works Contracts in order to expedite the removal of a sufficient quantity of accumulated biosolids to prevent an adverse ecological event and any accompanying fines or penalties. However, RCW 39.04.280 requires that the "governing body "of the agency making the declaration must make a finding of such an emergency and the finding must be entered in writing within two weeks following award of the contract. We would rather be proactive and ask for such a finding prior to award of the contract.
Recommended action: Move to find the existence of an emergency, as defined by RCW 39.04.280, for the purpose of waiving the bidding requirements relative to a contract for Public Works and to approve the Mayor signing a contract for the removal of biosolids in an amount not to exceed $100,000.00 (+ applicable taxes, licenses, and fees).
RESOLUTIONS
Recommended action: Move to adopt Resolution 2020-03 as presented.
ORDINANCES
Recommended action: Move to approve as the second reading and to adopt Ordinance 913 as presented.
REPORTS
2) Economic Development Council (EDC)
3) Experience Olympia & Beyond (VCB)
4) Fire District
5) Library
6) Museum
2) Civil Service Commission
3) Planning Commission
4) Facade Improvement Grant Review Committee
5) Finance Committee
6) Public Safety Committee
2) Director of Public Works
3) City Planner / Building Official
4) City Attorney
5) Clerk/Treasurer
6) Mayor
2) Community Investment Partnership (CIP)
3) Solid Waste Advisory Board
4) TCOMM/911
5) Tenino School Board
6) Thurston Regional PLanning Council (TRPC)
7) South Thurston Economic Development Initiative (STEDI)
8) Transportation Policy Board
PUBLIC COMMENTS 2
ANNOUNCEMENTS
ADJOURNMENT