City Council Meeting 11/24/2020 07:00 PM 149 Hodgden Street S, Tenino, WA 98589

WORK SESSION

• 1.Mayor Fournier wishes to discuss the proposed Ad Valorem Tax Levy and last minute changes to the both the Sewer and Water Capital Improvement Funds.

CALL TO ORDER

AGENDA APPROVAL

• 2.Agenda for Tuesday, November 24, 2020.

  Recommended action:  Move to approve the Agenda for Tuesday, November 24, 2020, as presented.

APPROVAL OF MINUTES

• 3.Minutes of the November 10, 2020, Regular Meeting of the Tenino City Council.

  Recommended action:  Move to approve the Minutes of the November 10, 2020, Regular Meeting of the Tenino City Council as presented.

• MeetingMinutesDocument.pdf (0.36 MB)

CONSENT CALENDAR

• 4.Payroll EFT's in the amount of $27,322.94 and Claims Checks #29495 through #29530, and other EFT's in the amount of $325,346.75 (Check #29522 voided for incorrect payee) for a Grand Total of $352,669.69. 

  Recommended action:  Move to approve EFT's and Vouchers as presented.

• Vouchers for November 24 - 201124.pdf (0.13 MB)

• 5.Liquor and Cannabis Licenses or Renewals:

  New Licenses:  None
  
  

  Renewals:  Hedden's Pharmacy; Cannabis NW

EXECUTIVE SESSION

PRESENTATIONS

• 6.Mr. Chris Coulombe wishes to address the Tenino City Council and seek relief from results of a water leak at 439 Huston Street S.  Mr. Coulombe took timely action to repair the leak.   As per TMC Section 12.04.245, C/T Millard offered to adjust both the September and October Utility Bills according to the formula contained in the Municipal Code.  Mr. Coulombe does not wish to accept the offer, but rather prefers to pay $1000 to settle the account.
  
  

  Total amount of relief authorized by TMC:  $616.93

  Total amount of relief sought:  $1233.86

  These amounts include both September and October, 2020.

• 439 Huston Street.pdf (0.66 MB)

PUBLIC COMMENTS

PUBLIC HEARING

• 7.Thurston County has provided initial guidance for the computation of Ad Valorem Taxes for 2021.  Because the Implicit Price Deflator (IPD) did not exceed 1%, the Department of Revenue is limiting Ad Valorem Tax increases in Cities with less than 10,000 residents to a maximum of 101% of last year's levy.  (In other words, the City may only increase its Ad Valorem Tax levy by a maximum of 1% using regular levy computation procedures).

  However, the Regular levy procedures result in a revenue increase of $7921, which would cause the City to implement extreme cost saving measures.   Use of the Highest Lawful Levy Procedures would allow a more substantial increase in revenues, while remaining within the bounds of State Law and would cause far less disruption to City Operations.
  
  

  Recommended action:  Move to adopt an Ad Valorem Tax Levy using Highest Lawful Levy Procedures that would result in a total increase of $34,305.41.

• PUBLIC HEARING PROCEDURE - Ad Valorem Tax Levy.pdf (0.04 MB)
• 2021 HLLA Wksht Tenino 201116v3.pdf (0.19 MB)

• 8.State law provides that each municipality hold two Public Hearings prior to budget adoption in order to provide the opportunity for input by the Public.   Tonight's second hearing will focus primarily upon expenditures.

  Recommended action:  Move to accept the Administration's recommendations on budget expenditures as presented.

• PUBLIC HEARING PROCEDURE - Budget.pdf (0.04 MB)
• Notes for 2nd Public Hearing Regarding Proposed 2021Budget.pdf (0.06 MB)
• 3-5YrCompWorksheet-201123.pdf (0.96 MB)

PROCLAMATIONS

OLD BUSINESS

• 9.City Engineer Mike Marshal has certified that all work to extend the City's infrastructure onto the property that will contain the Southwest Washington Agriculture and Innovation Park has been properly completed by Barcott Construction,  and recommends paying the amount invoiced, less the required retainage by RCW.
  
  

  Recommended action:  Move to approve payment for Barcott Construction in the amount of $213,187.86

• Pay Estimate #2.pdf (0.03 MB)

NEW BUSINESS

• 10.The City's Interlocal Agreement with Thurston County Central Services for the maintenance of electronic equipment is set to expire on December 31, 2020.  Thurston County has proposed to simply extend the terms of the current agreement for an additional year.  City Attorney Hughes has reviewed both the base document and the proposed extension and finds nothing objectionable.

  Recommended action:  Move to approve the extension of the Interlocal Agreement between the City of Tenino and Thurston County Central Services for the provision of electronic maintenance.

• 1-ILA-Extension-TCCS-201119.pdf (0.21 MB)

• 11.Ordinance 915 would amend the 2020 budget by directing the Clerk/Treasurer to execute a series of transactions in order to:

  - Close the SWWAAIP Trust Fund

  - Preclude the Quarry Pool and Street Funds from ending the year with negative balances.

  - Reduce the balances of the Water and Sewer Funds to an amount consistent with their proprietary purposes and increase the balances of the Water Capital Improvement and Sewer Capital Improvement Funds.

  Recommended action:  Move to approve Ordinance 915 as a "first reading."

• 5-Ordinance915-2020BudgetAmendment-201208.pdf (0.04 MB)

• 12.Ordinance 916 would adopt the proposed 2021 Municipal Budget.

  The 2021 Budget is a balanced budget, the significant features of which are:

  - A 3% Cost of Living Adjustment for the City's employees

  - A fifth Public Works Employee to operate the Septage Receiving Station

  - The purchase or lease of a new Police Cruiser and two Emergency Response Vehicles for Public Works

  - The inclusion of two street projects:  Ritter Street and Hodgden Street 

  - The construction of a Composting Facility (including the rental of a belt press)

  Recommended action:  Move to approve Ordinance 916 as the first reading.

• 5-Ordinance916_2021Budget-201208.pdf (0.05 MB)
• Proposed2021Budget-201124.pdf (0.23 MB)

RESOLUTIONS

• 13.Proposed Resolution 2020-04 would establish the Ad Valorem Tax Levy for 2021.  This Resolution would authorize the collection of $266,511.10  representing a dollar increase of $34,305.41 over last year's levy, which is 14.7% increase in property tax revenues and represents the highest lawful levy the City may impose absent a voter-approved levy lid lift.

• Resolution Adopting Levy for 2021 As Of 201117.pdf (0.13 MB)

ORDINANCES

REPORTS

• 14.1)  Chamber of Commerce

  2)  Economic Development Council (EDC)

  3)  Experience Olympia & Beyond (VCB)

  4)  Fire District #12
  
  

  5)  Library

  6)  Museum

  7)  Tenino Community Service Center

• EDC 3rd Quarter Report.pdf (0.90 MB)

• 15.1)  ARCH Commission

  2)  Civil Service Commission

  3)  Facade Improvement Grant Review Committee

  4)  Finance Committee

  5)  Planning Commission

  6)  Public Safety Committee

• ProjectStatusUpdate-201112.pdf (0.11 MB)

• 16.1)  Chief of Police

  2)  Director of Public Works
  
  

  3)  City Planner / Building Official
  
  

  4)  City Attorney

  5)  Clerk/Treasurer

  6)  Mayor

• 17.1)  Bucoda/Tenino Healthy Action Team (BTHAT)

  2)  Community Investment Partnership (CIP)

  3)  Solid Waste Advisory Board

  4)  South Thurston Economic Development Initiative (STEDI)

  5)  TCOMM/911

  6)  Tenino School Board

  7)  Thurston Regional PLanning Council (TRPC)

  8)  Transportation Policy Board

PUBLIC COMMENTS 2

ANNOUNCEMENTS

ADJOURNMENT