City Council Meeting - CANCELLED 05/12/2020 07:30 PM 149 Hodgden Street S, Tenino, WA 98589

WORK SESSION

CALL TO ORDER

AGENDA APPROVAL

APPROVAL OF MINUTES

• 1. March 10, 2020:  Deferred

• 2.April 14, 2020:  Deferred.

• 3.April 28, 2020:  Deferred.

CONSENT CALENDAR

• 4.Payroll EFT's in the amount of $52,413.21 and Claims Checks #29091 through #29121 and other EFT's in the amount of $488,567.06 for a grand total of $540,980.27.

  Recommended action:  Move to approve payroll EFT's in the amount of $52,413.21 and Claims Checks #29091  through #29121 and other EFT's in the amount of $488,567.06 for a grand  total of $540,980.27, as presented.

• 5.Liquor & Cannabis Board Applications/Renewals

  Applications:  None

  Renewals:  Landmark Tavern.

OLD BUSINESS

• 6.RCW 90.50, Shoreline Management Act of 1971, requires cities with shorelines to develop and implement a Shoreline Master Program (SMP) in order to "insure the development of these shorelines in a manner which, while  allowing for limited reduction of rights of the public in the navigable  waters, will promote and enhance the public interest. This policy  contemplates protecting against adverse effects to the public health,  the land and its vegetation and wildlife, and the waters of the state  and their aquatic life, while protecting generally public rights of  navigation and corollary rights incidental thereto.

  The City's SMP is due for it's periodic review in June of 2020.  The State Department of Ecology has authorized grants in an amount to cover the necessary time and materials to complete the required review.  Applying for such a grant is also a request to extend the time required for review by one (1) year.  Tenino's contracted Planning Agency, SCJ Alliance, has a qualified individual who has assisted other municipalities within the state of Washington to complete the reviews using the proceeds of the Ecology grant.

  Recommended action:  Move to authorize the Administration to submit a grant application for the purpose of completing the required Periodic Review of the City of Tenino's Shoreline Master Program.

• 7.Council approval of Ordinance 910, City of Tenino COVID-19 Recovery Grant Program, was contingent upon State Auditor's Office (SAO) "approval" which meant they would review the proposed program and provide any concerns about legal and audit requirements. On Thursday, May 7, 2020, a conference call between C/T Millard and several members of the SAO, including their legal manager, indicated the SAO has concerns about the program.  C/T Millard prepared a brief email (attached) summarizing the conversation and provided the email to both Mayor Fournier and City Attorney Hughes.

  Mayor Fournier has acknowledged the SAO's concerns and wishes to move forward with the grant program as written, provided the ordinance is amended to make clear the Council's finding that COVID-19 Recovery assistance provided by the City is a function of providing for the "poor and infirm" as authorized by the Constitution of the State of Washington.  City Attorney Hughes is willing to certify the ordinance complies with the required form with respect to the gift of funds question provided the City Council:

  1.  Votes to approve the program only after the Council discusses each of  SAO's concerns, and the risks associated with each concern after full disclosure,

  2.  Is satisfied that each concern is or will be adequately addressed by the City, including any potential conflicts of interest,

  3.  That the City Attorney’s approval as to form only relates to the language of the ordinance being satisfactory to address the gift issue, not whether the program as administered will ultimately satisfy gift issue since this depends on successful implementation of financial controls assuring city funds are spent in accordance with the program,

  4.  Understands the City Attorney does not offer any opinion about financial controls needed administer the program, as this is outside his area of expertise,

  5.  And the Council is updated about the program at each council meeting not less than monthly, including the concerns raised by SAO.

  Recommended action:  Move to table this discussion for the Work Session on Tuesday, May 26, 2020.
  
  

REPORTS

• 8.1)  Tenino Chamber of Commerce

  2)  Thurston Economic Development Council (EDC)
  
  

  3)  Experience Olympia & Beyond (VCB)
  
  

  4)  South Thurston Fire & EMS (District #12)

  5)  Thurston Regional Planning Council (TRPC)

  6)  Tenino Branch, Timberland Regional Library (TRL)
  
  

  7)  Tenino Depot Museum

• 9.1)  ARCH Commission

  2)  Civil Service Commission

  3)  Planning Commission

  4)  Facade Improvement Grant Review Committee

  5)  Finance Committee

  6)  Public Safety Committee

• 10.1)  Chief of Police

  2)  Director of Public Works
  
  

  3)  City Planner / Building Official
  
  

  4)  City Attorney

  5)  Clerk/Treasurer

  6)  Mayor

• 11.1)  Bucoda/Tenino Healthy Action Team (BTHAT)

  2)  Community Investment Partnership (CIP)

  3)  Solid Waste Advisory Board

  4)  TCOMM/911

  5)  Tenino School Board

  6)  Thurston Regional PLanning Council (TRPC)

  7)  South Thurston Economic Development Initiative (STEDI)

  8)  Transportation Policy Board

ADJOURNMENT