City Council Meeting 03/12/2019 07:30 PM 149 Hodgden Street S, Tenino, WA 98589

WORK SESSION

CALL TO ORDER

AGENDA APPROVAL

APPROVAL OF MINUTES

• 1.Minutes from the March 13, 2019 Regular Meeting
  
  

CONSENT CALENDAR

• 2.Payroll EFT's in the amount of $52,814.68 and Claims Checks #28048 through #28094 in the amount of $46,953.56 for a grand total of $99,768.24

   

• 3.Liquor or Cannabis License Applications:

  The Herbal Center
  
  

  Liquor or Cannabis License Renewals:

  Los Compadres

EXECUTIVE SESSION

PRESENTATIONS

• 4.The Tenino Branch of the Timberland Regional Library has a new Branch Manager:  Ms. Nicole Thode
  
  

PUBLIC COMMENTS

PUBLIC HEARING

PROCLAMATIONS

OLD BUSINESS

NEW BUSINESS

• 5.When Chief Swain briefed the City Council regarding plans for a Reserve Academy, he alluded to the need for a funding mechanism that would meet the requirements of management for the tracking of expenses. 

  To do so correctly, the City will need to establish a new Enterprise-type fund as required by the Office of Financial Management and the State Auditor's Office.  To do so will require a budget amendment and the Administration has prepared a proposed Ordinance to address these issues.

  Proposed Ordinance 900 would establish the "Reserve Academy Operating Fund," designated Fund 450, for the purpose of managing the financial obligations incident to operating a Reserve Academy.  This fund, like all the City's funds, shall be maintained by the Clerk/Treasurer in accordance with the Budget Accounting and Reporting System (BARS) using the City's current financial management program (BIAS). 

  For the first three training cycles only, the Tenino Police Department shall use existing appropriations to establish the budget.  All such expenditures shall be made from the General Fund (Fund 001) 521 (Law Enforcement) program area of the current budget and the Clerk/Treasurer shall move such amounts from Fund 001 (Program area 521) to Fund 450 via interfund transfer procedures and be shown as "revenues" in order to capture accurately the costs of the initial three iterations of the course, or until December 31, 2020, whichever comes first.  These amounts shall be the historic basis for the Chief of Police to develop budgets for subsequent iterations of the course beginning in January, 2021.

  The Chief of Police shall be responsible for the formulation of the Reserve Academy Operating Fund according to the timeles established by law for the development of the City's Annual Municipal Budget.

  Recommended Action:  Move to approve as the first reading of Ordinance 900.

RESOLUTIONS

• 6.Resolution 2019-01 would adopt the proposed City of Tenino "City Official Handook," replacing all previous editions of the City of Tenino Personnel Policy Manual.

  Recommended Action:  Move to approve Resolution 2019-01 and adopt the "City Official Handbook" as the "single source" document for the management of the City's Human Resources.

ORDINANCES

• 7.Ordinance 897 would allow the use of WATV's on City Streets.

  Recommended action:  Move to approve the second reading and adoption of Ordinance 897, authorizing the use of WATV's on the City Streets of Tenino.
  
  

REPORTS

• 8.1)  Chamber of Commerce

  2)  Economic Development Council (EDC)

  3)  Experience Olympia & Beyond (VCB)

  4)  Fire District

  5)  Library

  6)  Museum

• 9.1)  Civil Service Commission

  2)   Park Commission

  3)  Planning Commission

  4)  Facade Improvement Grant Review Committee

  5)  Finance Committee

  6)  Public Safety Committee

• 10.1)  Chief of Police

  2)  Director of Public Works
  
  

  3)  City Planner / Building Official
  
  

  4)  City Attorney

  5)  Clerk/Treasurer

  6)  Mayor

• 11.1)  Bucoda/Tenino Healthy Action Team (BTHAT)

  2)  Community Investment Partnership (CIP)

  3)  Solid Waste Advisory Board

  4)  TCOMM/911

  5)  Tenino School Board

  6)  Thurston Regional PLanning Council (TRPC)

  7)  South Thurston Economic Development Initiative (STEDI)

  7)  Transportation Policy Board

PUBLIC COMMENTS 2

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• 12.Notice is Hereby Given that Thurston Regional Planning Council (TRPC) invites all community members and stakeholders to review and submit comments on updates to the Agency’s Public Participation Plan.  Comments should be emailed to Veena Tabbutt, tabbutv@trpc.org, or mailed to:

  Thurston Regional Planning Council, Suite A
  2424 Heritage Court SW
  Olympia, WA 98502

  Those who need special accommodation to participate in this process should call the state’s toll-free relay service, 711, and ask the operator to dial 360-956-7575.

  The deadline for submitting comments is April 12th, 2019 at 5 pm PST.

• 13.Ms. Tina Torfin, President of the AUSA Lacey Subchapter, is organizing a Civic Leader Tour of the Ghost Brigade (the Army's 1st Brigade, 2d Infantry Division) at Joint Base Lewis McChord.

  Details are sketchy at the moment, but she has identified either the last week in April or the first week in May for the event.  She led a similar event last year at McChord Field and has allocated no fewer than two seats for Tenino.

  If interested, please let C/T Millard know and he will make the coordination for your attendance once details have been finalized.

ADJOURNMENT