City Council Meeting 05/14/2019 07:30 PM

WORK SESSION

1.Mr. Tom Johnson, Account Executive, will remotely demonstrate the Web Bill Pay capabilities of GovPayNet in hopes of landing the City's next contract for the provision of Web Bill Pay services.
2.Ms. Krystle Ramos, CPS, will present their proposal for web bill pay services.
3.During the last Regular Meeting, C/T Millard was directed to attempt to harmonize the language of the proposed handbook to fit better with exigencies that might exist should there be a change in City Leadership.

C/T Millard has proposed changes to Chapter 1, Chapter 4, and Chapter 8 in an attempt to address the Council's concerns.

7.Mr. Duane Waltz, State Auditor's Office, will present the latest Financial Intelligence Tool from the SAO's office.
8.Ms. Mari Evans, Sourth Thurston County Historical Society, will present their concept for a renewal of the old Honor Roll on the site of the current, dilapidated, Centennial Plaza.

This item was added by the Council during Agenda Approval by motion properly made, seconded, and voted upon.

9.Councilmember O'Callahan wishes the City issue a Proclamation making May Arts Education Month here in Tenino.

10.Ordinance 902 would adopt the proposed Verizon Franchise Agreement to become effective upon expiration of the current agreement in June of 2020.

The Ordinance has been approved by the City Attorney.

Recommended Action: Move to approve as the first reading of Ordinance 902.
11.The Legislature approved $85 million for this year's RCO-WWRP grant program. The fund would have needed $130 million in order for Tenino's project to be fully funded. However, it is still possible for the City to receive partial or full funding IF cities higher on the list drop off for any reason.

In order to remain on the list, the City must certify our willingness to commit our own matching funds in support of the project; in this case, $198,644.00. If only partially funded, however, the City's match share increases in an amount equal to the decrement in RCO grant dollars.

As of April 30, 2019, were we to execute the existing budget with 100% accuracy, there would be $293,010.00 in the Municipal Capital Improvement Fund on December 31, 2019. If the $198,644.00 is certified to RCO, $94,366 would remain unrestricted in that fund.

Recommended Action: Move to approve the certification of $198,644.00 to the RCO-WWRP program in support of the Tenino City Park Core project, if that project is fully-funded by the RCO.

12.Tenino VFW Post 5878 requests a waiver of fees and deposits regarding their planned Memorial Day ceremoney to be held in the Tenino City Park (specifically at the new Veteran's Memorial) on either Sunday, May 26, Monday, May 27, or both, from approximately 1:00 pm until the ceremony is complete.

Recommended action: Move to approve the waiver of fees and deposits for the VFW Memorial Day Ceremony in the month of May, 2019.
13.The City's Annual Financial Report for 2018 is in Final Draft form. C/T Millard will review the report with the City Council; no action required. The report is due to the State Auditor's Offic not later than May 30, 2019

14.Resolution 2019-01 would adopt the "City Official Handbook" as the replacement for the current City of Tenino Personnel Policy Manual and any prior editions, revisions, or amendments.

http://www.ncsl.org/research/labor-and-employment/at-will-employment-overview.aspx

Recommended action: Move to adopt Resolution 2019-01 with an effective date of June 1, 2019.

15.Proposed Ordinance 898 would amend the Tenino Municipal Code to include a Special Events Permit Process.

Recommended action: Move to accept as the second reading and to adopt Ordinance 898 as written.
16.Ordinance 901 would make various minor changes throughout Title 6 of the Tenino Municipal Code. These modifications range from clarifying that DOR will only issue a General Business License on behalf of the City, to procedures for obtaining a duplicate license and posting instructions.

Recommended Action: Move to accept as the second reading and adopt Ordinance 901 as written.