City Council Meeting 04/14/2020 07:30 PM 149 Hodgden Street S, Tenino, WA 98589

WORK SESSION

• 1.City Attorney Hughes cautions us that the items that can be on a virtual meeting agenda are limited and so that any items that can wait until later, should be deferred until after the emergency has concluded.

  The two attached documents provide guidance as to how we can manage agenda items during the COVID-19 emergency.  Agenda items that are both "necessary" and "routine" (such as voucher approval) should be included; those items that are necessary, but not routine (such as an Ordinance that changes Park Rules), or those items that are routine, but not necessary (like staff reports), should be omitted.

  For these reasons, the draft agenda published on Thursday, April 9, 2020, has been amended to conform with the guidance provided.

• 2.In doing the research necessary to advise his Municipal Clients regarding their responses to the COVID-19 emergency, City Attorney Hughes advises that the City should adopt an Electronic Signature Policy.

  Proposed Resolution 2020-02 would adopt such a policy, protecting the City's interests while conducting business using modern document technologies.

• 3.The COVID-19 emergency has highlighted the need to update our Financial and Personnel Policies in regard to paying City Employees during a health-related emergency that precludes employees from reporting to work, even though those employees may be ready, willing, and able to work.

  Proposed Ordinance 906 would give the Mayor the authority to continue to pay City Employees who would otherwise report to work but for a "stay at home" order the full amount of their regular pay.  This proposed ordinance has been reviewed and includes the changes suggested by City Attorney Hughes.

CALL TO ORDER

AGENDA APPROVAL

• 4.Proposed agenda for the April 14, 2020, regular meeting of the Tenino City Council.

  Recommended action:  Move to approve the proposed agenda for the April 14, 2020, regular meeting of the Tenino City Council as presented.
  
  

APPROVAL OF MINUTES

CONSENT CALENDAR

• 5.Payroll and other EFT's in the amount of $84,399.06, and Claims Checks #29011 through #29064 in the amount of $65,779.03 for a Grand Total of $150,178.09.

• 6.New Licenses: 
  
  

  Renewals: 

  Recommended action:  Move to approve the LCB applications as presented.

EXECUTIVE SESSION

PRESENTATIONS

PUBLIC COMMENTS

PUBLIC HEARING

PROCLAMATIONS

OLD BUSINESS

• 7.Mr. Don Bowman, lead volunteer for the Caboose Restoration Project, identified a cast iron caboose stove of the exact type originally used in Caboose X549 on an on-line auction site in the amount of $600.   He asked the City if he could make the purchase on a reimbursable basis and, because there was only a single stove meeting the exact specification available, and because the price was reasonable, and because the opportunity to make such an acquisition at any price may not present itself in the future,  the Administration approved the purchase.

  Recommended action:  Move to declare the existence of "special market conditions" and to ratify the purchase of the caboose stove as part of the restoration project.

• 8.Gibbs & Olson has proposed an amendment to our standing Engineering Services Agreement to authorized them to provide both Bid Phase and Construction Management Phase Engineering Services for the extension of the City's sewer and water infrastructure to the Ag Park.  City Attorney Hughes is still reviewing.

  Recommended action:  Move to authorize Mayor Founier signing the amendement, provided that any issued identified by City Attorney Hughes are addressed to his satisfaction.

• 9.The Invitation to Bid for the exension of the City's sewer and water infrastructure to the site of the future SW WA Agriculture & Innovation Park yielded 13 bids.   The bids were opened during an open public meeting conducted via "GoToMeeting" and the apparent low bidder was Barcott Construction, LLC.  The City Engineer reviewed all documents submitted in the bid and concluded that "Barcott's bid is the low bid submitted and is properly filled out, including signatures, and is deemed to be responsive."  He also verified that Barcott Construction is in good standing with the State of Washington and recommends they be awarded the contract.  Please see attached Bid Tabulatioin and Award Recommendation.
  
  

  Recommended Action:  Move to approve Mayor Fournier entering into a contract with Barcott Construction for the extension of the City's sewer and water infrastructure to the future site of the SW WA Agriculture and Innovation Park, provided that such contract is first approved by the City Attorney.

NEW BUSINESS

• 10.Proposed Ordinance 909 would give the Mayor the authority to continue to pay City Employees who would otherwise report to work but for a "stay at home" order the full amount of their regular pay.  This proposed ordinance has been reviewed and includes the changes suggested by City Attorney Hughes.

  Recommended action:  Move to accept as the first reading Proposed Ordinance 906 as presented.

RESOLUTIONS

• 11.Proposed Resolution 2020-02 would adopt an Electronic Signature Policy that would protect the City's interests while conducting business using modern document technologies.

  Recommended action:  Move to approve Resolution 2020-02 as presented.

ORDINANCES

REPORTS

• 12.Because "Reports" are not necessary, as defined in the AGO's Opinion of March 26, 2020, they are included only for the purpose of providing access as part of the City's efforts to make public records as accessible as possible.

PUBLIC COMMENTS 2

ANNOUNCEMENTS

• 13.Thursday, April 23, 2020, is the second annual #LibraryGivingDay across the nation.  The Timberland Regional Library asks that those who are able please consider a donation to the District so that they may continue to expand their digital offerings.

ADJOURNMENT