City Council Meeting - REVISED 08/23/2022 06:30 PM

Meeting Information

The City of Sweet Home is streaming the meeting via the Microsoft Teams platform and asks the public to consider this option. There will be opportunity for public input via the live stream. To view the meeting live, online visit http://live.sweethomeor.gov. If you don't have access to the internet you can call in to 1-971-203-2871, choose option #1 and enter the meeting ID to be logged in to the call. Meeting ID: 226 531 982#

This video stream and call in options are allowed under Council Rules, meet the requirements for Oregon Public Meeting Law, and have been approved by the Mayor and Chairperson of the meeting.

I.Call to Order and Pledge of Allegiance

II.Roll Call

III.Consent Agenda:

a)Approval of Minutes:

1. i)2022-08-09 City Council Minutes - ES (pg. 4)

• City Council Executive Session Minutes Document-8.pdf (0.06 MB)

2. ii)2022-08-09 City Council Minutes (pg. 6)

• City Council Meeting Minutes Document-11.pdf (0.07 MB)

3. iii)2022-08-10 City Council Minutes - ES (pg. 11)

• City Council Executive Session Minutes Document-7.pdf (0.06 MB)

4. iv)2022-08-11 City Council Minutes - ES (pg. 13)

• City Council Executive Session Minutes Document-10.pdf (0.06 MB)

5. v)2022-08-15 City Council Minutes - ES (pg. 15)

• City Council Executive Session Minutes Document-11.pdf (0.06 MB)

IV.Recognition of Visitors and Hearing of Petitions:

1. a)Introduction of Matt Brown - Interim Finance Director

V.Old Business:

1. a)Public Hearing: Community Development Block Grant (pg. 17)

• 2022 08 23 RCA CDBG 2nd Public Hearing.pdf (0.22 MB)
• Second COVID19 CDBG Public Notice and Notice of Public Hearing CLW.pdf (0.01 MB)
• Sweet Home Linn County Final Report Summary from CLW.pdf (0.19 MB)
• SB2001 Final Completion Report Signed.pdf (0.28 MB)

2. b)Request for Council Action – Appointment of Manager Pro Tem (pg. 26)

• Request for Council Action - Appointment Manager Pro Tem.pdf (0.22 MB)

3. c)Request for Council Action – Contract for Services – Finance Director Pro Tem (pg. 28)

• 2022-03-22 RCA Finance Pro Tem Contract.pdf (0.22 MB)
• Sweet Home Agreement.pdf (0.05 MB)

4. d)Request for Council Action - ODOT Art in the Public Right-of-Way Agreement (pg. 40)

• 2022 08 23 RCA ODOT Art in the ROW.pdf (0.22 MB)
• 73-4407_IGA_Sweet Home_Maintenance Station Artwork_V2.4.pdf (0.41 MB)
• MCA030533_102-001.pdf (0.54 MB)

VI.New Business:

1. a)Public Hearing: Legislative Amendment LA22-01 (pg. 58) 

• LA22-01 RCA.pdf (0.16 MB)
• CC Staff Report.pdf (0.21 MB)
• Table of Contents.pdf (0.16 MB)
• Article 1 PC Adopt.pdf (0.28 MB)
• Article 2 PC Adopt.pdf (0.55 MB)
• Article 4 PC Adopt.pdf (0.41 MB)
• Article 3 PC Adopt.pdf (0.64 MB)
• 2022-08-04 Planning Commission Meeting Minutes.pdf (0.15 MB)

2. b)Request for Council Action – Resolution No. 30 for 2022- A Resolution Approving the City Manager Employment Agreement (pg. 388)

• RCA - CM.pdf (0.22 MB)
• Resolution No. 30 for 2022- City Manager Contract.pdf (0.01 MB)
• City Manager Employment Agreement YOUNG.pdf (4.15 MB)

3. c)Request for Council Action –Approving the Consulting Transition City Manager Employment Agreement (pg. 397)

• RCA - Consulting Transition City Manager Contract.pdf (0.22 MB)
• Sweet Home Draft Interim City Manager Agreement1 (003) CW's Comments 8.19.2022 4882-6569-0671 v.1.pdf (0.03 MB)

4. d)Request for Council Action – Contract for Services – Merina and Company (pg. 403)

• 2022-03-23 RCA Merina and Compay Contract.pdf (0.22 MB)
• Merina and Company Contract.pdf (1.61 MB)

5. e)Request for Council Action - Electronic Construction Document Control System Software and Support Services RFP (pg. 408)

• 2022-08-23 RCA Construction Document Management Software RFP.pdf (0.22 MB)
• RFP - Const Doc Mgmt - 220802 - nm.pdf (2.96 MB)

6. f)Request for Council Action - Mahler WRF Construction Support Services Proposal (pg. 449)

• 2022-08-23 RCA West Yost proposal for construction support services.pdf (0.22 MB)
• LP - Sweet Home - Engnrng Srvcs - WWTP - P1 - Const Svcs - 220817.pdf (0.49 MB)

7. g)Request for Council Action - ODOT US 20/OR 228 ADA Ramp Add-Work Agreement (pg. 462)

• RCA 2022-08-23 ODOT ADA Ramp Add-Work Agreement.pdf (0.22 MB)
• 73000-00008339 US20_OR228 Sweet Home Curb Ramps CIA Utility_v3 Final.pdf (0.43 MB)

8. h)Request for Council Action -IGA Transportation and Growth Management Grant (pg. 473)

• RCA IGA for Grant Funded TSP.pdf (0.22 MB)
• 73000-00006710_IGA_Final.pdf (1.60 MB)

9. i)Request for Council Action - Emergency Contract for Water Main Break Repair (pg. )

VII.Ordinance Bills

a)Request for Council Action and First Reading of Ordinance Bills

b)Second Reading of Ordinance Bills

c)Third Reading of Ordinance Bills (Roll Call Vote Required)

VIII.Reports of Committees:

Ad Hoc Committee on Health

Administrative and Finance/Property

Area Commission on Transportation

Chamber of Commerce

Charter Review Committee

Council of Governments

Legislative Committee

Library Advisory Board

Park and Tree Committee

Solid Waste Advisory Council

Youth Advisory Council

IX.Reports of City Officials:

Mayor's Report

City Manager's Report

• i)Council Tracker (pg. 548)

• City Council Issue Tracker.pdf (0.04 MB)

X.Department Director's Reports (1st meeting of the Month)

Public Works Director

• i)DEQ Reports, Approval and Noncompliance Letters (pg. 549)

• SweetHome_WLOTC_2022.pdf (0.21 MB)
• 2022 annual report.pdf (0.22 MB)
• 08_17_2022_NoncomplianceReportForm_SweetHome_WWTP.pdf (1.01 MB)

Finance Director

Police Chief

• i)Police Department Monthly Report (pg. 564)

• 07-31-22 COUNCIL STATS WITH 5 YR AVERAGE.pdf (0.02 MB)
• July 2022 Monthly Crime Report.pdf (0.18 MB)

City Attorney

XI.Council Business for Good of the Order

1. a)Samaritan Health Invitation to Ground Breaking (pg. 574)

• Invite.pdf (0.09 MB)

XIIAdjournment