City Council Meeting Special Session 04/02/2024 05:00 PM City Hall, 102 W. Ashley Wilson Rd, Sweeny, Texas Also available via zoom at https://zoom.us/j/93559947527?pwd=K1htcWVmZnFQYlh1VUN2RWIweWNzUT09 Meeting ID:935 5994 7527 Passcode:959355 or Dial in:+1 346 248 7799 US (Houston)

CALL TO ORDER/ROLL CALL

PLEDGES & INVOCATION

CITIZENS WISHING TO ADDRESS CITY COUNCIL

This item is available for those citizens wishing to address City Council on an issue not on the agenda.  Any item discussed cannot be voted on but could be considered for placement on the agenda of the next regularly scheduled meeting. Limited to three (3) minutes.

CONSENT AGENDA

All of the following items on the Consent Agenda are considered to be self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless requested by the Mayor or a Council Member; in which event, the items will be removed from the consent agenda and considered separately.

• 1.Discussion and possible action to cancel or reschedule the Regular April Meeting. 

• AgMemo.AprilRegularCouncilDate.pdf (0.16 MB)

• 2.Discussion and update on grant or funding request applications in progress or completed   as of March 2024.

• AGENDA MEMO FOR GRANTS UPDATE.pdf (0.04 MB)
• GRANT REPORT AS OF MARCH 2024.pdf (0.05 MB)

REGULAR AGENDA

• 3.Discussion and possible action to select an engineering firm for the Drinking Water State Revolving Fund (DWSRF) application submittal for funding through the Texas Water Development Board (TWDB) for the City of Sweeny Water Improvement Project to provide for planning, permitting, environmental, design, and construction phase and other services necessary.

• AGENDA MEMO - DWSRF PROJECT ENGINEER RECOMMENDATION 04.02.2024.pdf (0.16 MB)
• PIF ACCEPTED 03.12.2024.pdf (0.05 MB)
• Sweeny Engineering RFQ Solicitation.pdf (0.13 MB)
• ENPROTECH HIBBS & TODD SCORE SHEET_Redacted.pdf (0.10 MB)
• Sweeny DWSRF EHT SoQ_Redacted.pdf (2.98 MB)
• J. LEWIS REFERENCE - STRAND_Redacted.pdf (0.19 MB)
• STRAND SCORE SHEET_Redacted.pdf (0.18 MB)
• Sweeny-TWDB SWSRF Water Improvements_Strand Associates_Redacted.pdf (4.57 MB)
• BLEYL Cover Letter_Redacted.pdf (0.08 MB)
• Sweeny DWSRF SOQ - Bleyl Eng_Redacted.pdf (1.39 MB)
• BLEYL SCORE SHEET_Redacted.pdf (0.10 MB)

• 4.Discussion and possible action to purchase a web-based enterprise resource planning (ERP)   software solution to replace the existing accounting system and other systems   that currently comprise the City’s financial programs.

• AGENDA MEMO -ERP RECOMMENDATION.pdf (0.20 MB)
• Sweeny ERP Solution RFP JAN2024.pdf (0.34 MB)
• Sweeny ERP Solution RFP 02-01-2024_Redacted.pdf (7.33 MB)
• City of Sweeny - FundView Software - RFP FINAL (002)_Redacted.pdf (1.06 MB)
• City of Sweeny TX - ERP Pro 10 080422 TYLER.pdf (0.10 MB)
• ANNUAL SYSTEM COSTS EMAIL.pdf (0.14 MB)
• NEED FOR ERP EMAIL WHITLOW KOSKINIEMI 03.26.2024_Redacted.pdf (0.16 MB)
• EMAIL FROM REATTA ON BANK ACCOUNTS JULY 2022.pdf (0.12 MB)
• First State Bank of Louise Acct for Auditors - EMAIL ATTACHMENT TO REATTA EMAIL JULY 2022_Redacted.pdf (0.01 MB)
• FSBL ACCOUNT 19158 FEB 2024_Redacted.pdf (0.04 MB)
• LOGIC BALANCE - ARPA ACCOUNT_Redacted.pdf (0.09 MB)

• 5.Discussion and possible action on a request from City Council for additional information on the required wastewater treatment plant permit that must be completed six months ahead of the quinquennial permit expiration.

• AGENDA MEMO WWTP PERMIT REQUIREMENT.pdf (0.10 MB)
• WWTP PERMIT REQUIREMENT_Redacted.pdf (0.08 MB)
• TASK ORDER FOR WWTP PERMIT 2025_Redacted.pdf (0.13 MB)
• Complete Permit Renewal Application (2019)_REDA_Redacted.pdf (7.32 MB)
• WWTP EMAIL M. RUDOLPH STRAND_Redacted.pdf (0.20 MB)

• 6.Discussion and possible action on a request from Strand Associates to amend Task Order 22-01 to increase compensation.

• AGENDA MEMO TASK ORDER AMENDMENT STRAND.pdf (0.09 MB)
• AmendmentTask Order_Redacted_Redacted.pdf (0.40 MB)

• 7.Discussion and possible action to proposed changes to Ordinance Chapter 52; Drought Contingency Plan

• AgMemo.DroughtContPlan.pdf (0.17 MB)
• 20191 Track Changes.pdf (1.58 MB)
• 20191.pdf (0.91 MB)

• 8.Discussion and possible action on adopting a resolution to add a voluntary donation to the utility bills for support of the animal shelter fund

• AgMemo.UtilityBilling.Donation.pdf (0.16 MB)
• COSRESANIMALDON.pdf (0.01 MB)

ITEMS OF COMMUNITY INTEREST

ADJOURN REGULAR SESSION

I certify that the notice and agenda of items to be considered by the Sweeny City Council on April 02, 2024 was posted on the City Hall bulletin board on Thursday, March 28, 2024, at approximately ______AM/PM. 

___________________________________ 
Kaydi Smith - City Secretary

I hereby certify that this Public Notice was removed from the City Hall bulletin board on __________________________________, 2024 at approximately ______AM/PM.  

___________________________________ 
Kaydi Smith - City Secretary