Swansboro Tourism Development Authority Thursday, January 12, 2023 02:30 PM

I.Call to Order

II.Financial Report 

1. a.Financial Summary
   Presenter: Sonia Johnson, Finance Director

• Agenda Memo Financial Summary1.pdf (0.22 MB)

2. b.Analysis of Travel & Tourism Expenses 2nd QTR FY 22-23

   Presenter: Sonia Johnson, Finance Director

• Agenda Memo Analysis Revenue-Expenses.pdf (0.17 MB)

III.Old Business

1. a.Budget Ordinance Amendment #2023-3

   Presenter: Sonia Johnson, Finance Director

   Grant Funding Request:

   Swansboro Historical Association submitted a grant application to market events and the revisions and printing of the popular walking tour pamphlet. Requesting $5,000 to be appropriated from fund balance for its intended purpose.
   Source of Funds-Appropriate Fund Balance
   
   

   Front Row Communications- Proposing an additional ad placement for consideration.
   Swansboro Tourism Development Authority (STDA) has contracted for a total of (six) print ad placements with Our State Magazine for the 2022/2023 Fiscal Year.

   September 2022
   October 2022
   March 2023
   May 2023
   June 2023
   
   

   If the Board would like to add the month of April 2023, costs are an additional $1,334.
   Source of funds: Appropriated Fund Balance

   Recommended Action: Motion to approve Budget Ordinance Amendment #2023-2

• Agenda Memo Budget Ordinance Amendment 2023-3 (4).pdf (1.56 MB)

2. b.Letter of Agreement-Front Row Communications

   Presenter: Randy Swanson 

   Ann Marie Bass, Owner & Principal of Front Row Communications provided a Letter of
   Agreement effective January 12, 2023 through June 30, 2024.
   Background

   Recommended Action: Motion to approve the following: Letter of Agreement-Front Row Communications effective January 12, 2023 through June 30, 2024. 

• Agenda Memo Letter of Agreement- Front Row Communications (5).pdf (0.18 MB)

3. c.Marketing & Advertising Quarterly Status Update

   Presenter: Randy Swanson 

   Front Row Communication-Marketing & Advertising Quarterly Status Update Report

• Agenda Memo Marketing & Advertising Quarterly Update (4).pdf (3.24 MB)

4. d.Audited Financial Statements-June 30, 2022

   Presenter: Sonia Johnson, Finance Director

   North Carolina General Statute 159-34 requires each unit of local government and
   public authority to have its accounts audited each fiscal year and to submit a copy of the
   report to the Secretary of the Local Government Commission (LGC).

• Agenda Memo Audited Financial Statements-June 30, 2022.pdf (0.42 MB)

IV.Board Comments

V.Adjournment