Swansboro Tourism Development Authority Thursday, April 11, 2024 02:30 PM

I.Call to Order

II.Approval of Minutes

1. a.February 22, 2024 Special Meeting Minutes

• TDA 2-22-24 Minutes-Sonia's Revision-4-6-2024.pdf (0.05 MB)

III.Financial Report

1. a.Financial Report-(3rd QTR. FY 23-24)
   Presenter: Sonia Johnson, Finance Director

• Financial Summary for 3rd Qtr FY 23-24.pdf (0.06 MB)
• Swansboro TDA - Analysis of Travel & Tourism Expenses 3rd QTR FY 23-24(Revised).pdf (0.12 MB)

IV.New Business

1. a.Marketing & Advertising Status Update/Discussion

• STDA Status Update Report_April 11, 2024-2.pdf (9.05 MB)

2. b.Grant Funding Request
   Presenter: Cassie Madison, Social Media Manager and Treasurer
   Swansboro Military Affairs Committee (MAC)

   Swansboro Military Affairs Committee (MAC)-Swansboro Military Appreciation Day (MAD)-Overall Total Funding Requested $2,000.
   
   

   Recommended Action: Approve funding request for Swansboro Military Affairs Committee (MAC)-Swansboro Military Appreciation Day (MAD)

• Memo-Funding Request-Swansboro Military Affairs Committee.pdf (0.10 MB)
• Swansboro Military Affairs Committee-Military Appreciation Day.pdf (0.52 MB)

3. c.Meeting Schedule Discussion
   Presenter: Sonia Johnson, Finance Director

   The Board of Commissioners requested to change the time for Swansboro Tourism Development Authority meetings to 6:00 P.M.

• Memo-Meeting Schedule Discussion.pdf (0.09 MB)

4. d.Audit Contract-Gregory T. Redman, CPA for the period July 1, 2023 thru June 30, 2024
   Presenter: Sonia Johnson, Finance Director

   The Swansboro Tourism Development Authority (STDA) is required to have an annual audit performed. This is a proposed contract for services with Gregory T. Redman, CPA to prepare the STDA financial statements and perform the audit for FY 23/24.   The proposed fee to audit this fiscal year ended June 30, 2024 is $3,000.

   Recommended Action: Motion to approve the Audit Contract with Gregory T. Redman, CPA for the period July 1, 2023 thru June 30, 2024.

• Memo-Audit Contract-FY 24-25.pdf (1.78 MB)

5. e.Proposed FY 24/25 Budget
   Presenter: Sonia Johnson, Finance Director

   The FY 2024/2025 Proposed Budget was prepared in accordance with N.C.G.S. Chapter 159, the North Carolina Local Government Budget Fiscal Control Act. As required, all funds within the budget are balanced, and all revenues and expenditures are identified for FY 2024-2025. The Budget for FY 2024/2025 is balanced with $14,417 of fund balance.

• SWANSBORO TDA - Budget Message 24-25.pdf (0.01 MB)
• TDA-Proposed Budget-FY 2024-2025(Revised 4-5-24).pdf (0.13 MB)
• Front Row Communications Marketing & Advertising Budget FY 24-25.pdf (1.03 MB)
• Curtis Marketing Group Digital Solutions-FY 24-25.pdf (1.67 MB)

6. f.Set date to hold a public hearing/adoption
   Presenter: Sonia Johnson, Finance Director

   G.S. 159-12(b)-Before adopting the budget ordinance, the board shall hold a public hearing at which time any persons who wish to be heard on the budget may appear.

V.Board Comments

VI.Adjournment