Board of Commissioners Monday, October 23, 2023 05:30 PM

Board Members

John Davis, Mayor | Frank Tursi, Mayor Pro Tem | Pat Turner, Commissioner | Harry PJ Pugliese, Commissioner | Larry Philpott, Commissioner | Jeffrey Conaway, Commissioner
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I.Call to Order/Opening Prayer/Pledge

II.Public Comment

Citizens have an opportunity to address the Board for no more than three minutes per speaker regarding items listed on the agenda.  There is a second opportunity at the end of the agenda for the public to address the Board on items not listed on the agenda.

III.Adoption of Agenda and Consent Items

The Town Clerk respectfully submits to the Board, the Regular Agenda and the below consent items, which are considered to be of general agreement and little or no controversy. These items may be voted on as a single group without Board discussion “or” if so desired, the Board may request to remove any item(s) from the consent agenda and placed for consideration separately.

III.Consent Items:

1. a.May 8, 2023, Regular Meeting Minutes

• BOC5.8.23M.pdf (0.04 MB)

2. b.May 17, 2023, Special Meeting Minutes

• BOC5.17.2023SM.pdf (2.67 MB)

3. c.Budget Ordinance  Amendment #2024-4

• Budget Ordinance Amendment-#2024-4 (October 23, 2023).pdf (0.09 MB)

4. d.Tax Refund Requests
   
   

• Agenda Item 10-23-23 Tax Refund Request.pdf (0.09 MB)

IV.Appointments/Recognitions/Presentations

1. a.Employee of the Quarter
   Presenter: Gerald "Tank" Bates – Public Works Director

2. b.Employee Introductions
   Presenters: Gerald "Tank" Bates –Public Works Director
   Jacob Randall – Fire Chief

V.Public Hearing

VI.Business Non-Consent

1. a.Social District Survey
   Presenter: Rebecca Brehmer – Projects/Planning Coordinator, CFM

   Staff is responding to a request made by the Board of Commissioners at the August 14th meeting to conduct a larger scale survey from Shore Drive all the way to Highway 24 to both residents and businesses concluding a continued discussion of implementing a Social District downtown. Over 300 surveys were sent out on October 3rd with a due date of October 12th.

   Recommended Action: Direct staff to take further action developing an ordinance or decide to not pursue developing Social District at this time.

• Agenda Memo.pdf (0.10 MB)
• Revised Swansboro Downtown Social District Survey.pdf (0.29 MB)
• Survey 3 Boundary.pdf (0.56 MB)

2. b.Monthly Financial Report as of September 30, 2023
   Presenter: Sonia Johnson – Finance Director

• Report -As of September 30, 2023 (BOC Meeting-10-23-23).pdf (0.20 MB)

3. c.Public Safety/Emergency Operations Center Professional Services for Design and Construction Phase
   Presenter: Paula Webb – Town Manager

   Our PSB/EOC Consultant Becker Morgan has prepared the next phase – Professional Services Agreement/Design and Construction Phase for the PSB/EOC Project.

   Recommended Action: Motion to authorize the Manager to proceed with the Design and Construction Phase and execute the agreement for $840,500 with Becker Morgan or portion thereof.

• PSB.EOC Phase 2 Design thru Construction Agreement.10232023.pdf (0.10 MB)
• Design and Construction Agreement.BM10.23.23.pdf (0.72 MB)

4. d.Future Agenda Topics
   Presenter: Alissa Fender – Town Clerk
   
   Future agenda items are shared for visibility and comment. In addition, an opportunity is provided for the Board to introduce items of interest and subsequent direction for placement on future agendas.

   Recommended Action: Discuss and provide any guidance

• Future Agenda Items.10.23.2023.pdf (0.10 MB)

VII.Items Moved from Consent

VIII.Public Comment

Citizens have an opportunity to address the Board for no more than five minutes regarding items not listed on the Agenda.

IX.Manager's Comments

1. a.Projects Brief

• Projects Brief October 23 .pdf (6.65 MB)

2. b.Department Reports

• 7Monthly Dept Report July 2023.pdf (0.33 MB)
• 9Monthly Dept Report Sept 2023.pdf (0.32 MB)
• 8Monthly Dept Report Aug 2023.pdf (0.32 MB)

X.Board Comments

XI.Closed Session

1. a.Recommended Action: Motion to enter Closed Session Pursuant to NCGS 143-318.11 (a) (5) to instruct the public body's staff on negotiating terms for property acquisition.

XII.Adjournment