City Council Meeting Monday, October 07, 2024 06:00 PM 33 Church Street, Sutter Creek, CA 95685

The City of Sutter Creek City Council Meeting will be available via Zoom and in person.

Join Zoom meeting: https://us02web.zoom.us/j/9568520224

Please note: Zoom participation is only available for viewing the Council meeting.

*Public Comment will not be taken from Zoom*

Or Dial by phone: 301-715-8592 | Meeting ID: 956 852 0224

Unless stated otherwise on the agenda, every item on the agenda is exempt from review under the California Environmental Quality Act (“CEQA”) per CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.

1.Call to Order and Establish a Quorum for Regular Meeting

2.Pledge of Allegiance to the Flag

3.Public Forum

At this time, the public is permitted to address the City Council on items not appearing on the agenda. Comments may not exceed 5 minutes.  In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda.  The City Council may respond to statements made or questions asked or may request Staff to report back at a future meeting on the matter.  The exceptions under which the City Council may discuss and/or take action on items not appearing on the agenda are contained in Government Code §54954.2.  Public comment on any item listed below shall be limited to five minutes, unless additional time is permitted by the Mayor/Council.

4.City Manager’s Report

This section is an opportunity to provide Council members with a brief status update on staff activities. No action is expected to be taken by the Council.

1. A.City Manager Report Presentation

• City Manager’s Report 10072024 (1).pdf (5.64 MB)

5.Presentations

6.Approval of Minutes

1. A.City Council Minutes of September 16, 2024

   Recommendation: By motion approve minutes as presented.

• 9-16-24 CC minutes.pdf (0.04 MB)

7.Consent Agenda

Items listed on the consent agenda are considered routine and shall be enacted in one motion. Any item may be removed for discussion at the request of Council or the Public.

8.Ordinances and Public Hearing 

9.Administrative Agenda

1. A.Oro Madre Way Asphalt Concrete Overlay Project

• Staff Report_Completion_2024-09-12.pdf (0.04 MB)
• Resolution of Acceptance_2024-09-12.pdf (0.02 MB)
• Notice of Completion_2024-09-12.pdf (0.02 MB)

2. B.Weber Ghio Contract renewals for Federal and non-Federal work - action item for approval

• Staff Report for Approval of Professional Services Agreements with WGA.pdf (0.40 MB)
• 2024-07-01 City Engineer Contract Amendment #3.pdf (0.56 MB)
• 2024-09-01 Engineering Services Agreement_Fed Funded.pdf (0.73 MB)
• Resolution Approving WGA Federally Funded Agreement.pdf (0.02 MB)
• Resolution Approving Engineering Services Agreement.pdf (0.02 MB)

3. C.Council approval of Tyler Technology contract for Enterprise Resource Planning (ERP) software

• SR - Tyler Technologies ERP Adoption Proposal.pdf (0.40 MB)
• Resolution Approving Agreement with Tyler Techonologies.pdf (0.02 MB)
• Attachment B - Tyler Technologies - City of Sutter Creek CA ERP Pro SaaS Agreement 8.16.24.pdf (4.24 MB)
• Attachment C - Why Tyler.pdf (0.53 MB)

4. D.Capital Improvement Program (CIP) Priorities, Work in Progress - for Council prioritization and feedback

• CIP Priorities.pdf (0.39 MB)
• Attachment A - Priority Capital Projects.pdf (2.53 MB)
• Attachment B - Other Capital Projects.pdf (13.30 MB)

5. E.Council indication of interest in Downtown Trees Concept  - for Council prioritization and feedback

• Tree Project Prioritization-edits.pdf (0.39 MB)

6. F.Council Direction on Forming a Rate Assistance Program (RAP) for Wastewater Rate Asssistance -  for Council information and possible direction

• Rate Assistance Program Staff Report.pdf (0.40 MB)

10.Mayor and Council Member Reports

This section is to provide Council members an opportunity to present updates on their activities and to request items be placed on future agendas.

11.City Attorney’s Report

This section provides an opportunity for the City Attorney to report on any activities or upcoming legislation of importance to the City. No action is expected to be taken by the Council.

12.Future Agenda Items

This section provides an opportunity for Council members to request items to be added to the agenda in the future with a majority Council vote.

13.Information and Correspondence

14.Closed Session

1. A.CONFERENCE WITH LABOR NEGOTIATOR
   Pursuant to Government Code Section 54957.6
   Agency Negotiator: Tom DuBois, City Manager 
   Employee Organizations: Sutter Creek POA

15.Report from Closed Session

16.Adjournment

The next regularly scheduled meeting is October 21,2024