City Council Meeting Monday, August 28, 2023 06:00 PM 3120 Stonecrest Blvd., Stonecrest, GA 30038

Mayor Jazzmin Cobble

Council Member Tara Graves - District 1      Council Member Rob Turner - District 2

Council Member Alecia Washington - District 3      Mayor Pro Tem George Turner - District 4

Council Member Tammy Grimes - District 5
_____________________________________________________________

Citizen Access: Stonecrest YouTube Live Channel

I.CALL TO ORDER: George Turner, Mayor Pro-Tem

II.ROLL CALL: Sonya Isom, City Clerk

III.INVOCATION: Rob Turner, District 2 Councilmember

IV.PLEDGE OF ALLEGIANCE: Alecia Washington, District 3 Councilmember

V.APPROVAL OF THE AGENDA

VI.REVIEW AND APPROVAL OF MINUTES

1. a.Approval of Meeting Minutes - Council Planning Retreat, July 7 and 8, 2023

• 23.07.JUL.07_Planning Retreat Meeting MINUTES.pdf (0.06 MB)

2. b.Approval of Meeting Minutes - Special Called Meeting July 10, 2023

• MINUTES_23.07.JUL.10_SCM F.pdf (0.04 MB)

3. c.Approval of Meeting Minutes - City Council Meeting July 24, 2023

• MINUTES_2023.07.JUL.24_CCM FINAL1.pdf (0.06 MB)

4. d.Approval of Meeting Minutes - Special Called Meeting July 31, 2023

• MINUTES_2023.07.JUL.31_SCM_rev1.pdf (0.05 MB)

VII.PUBLIC COMMENTS

Citizens wishing to make a public comment may do so in person. Citizens may also submit public comments via email to cityclerk@stonecrestga.gov by 2 pm on the day of the meeting to be read by the City Clerk.

All members of the public wishing to address the City Council shall submit their name and the topic of their comments to the city clerk prior to the start of any meeting held by the City Council.

There is a two (2) minute time limit for each speaker submitting or reading a public comment. Individuals will be held to established time limits.

VIII.PUBLIC HEARINGS

Citizens wishing to participate and comment during the public hearing portion of the meeting may comment in person. You may also submit your request including your full name, address, position on the agenda item you are commenting on (for or against) via email to cityclerk@stonecrestga.gov by 2 pm the day of the Public Hearing to be read into the record at the meeting. A zoom link for the meeting will be sent to you.

When it is your turn to speak, please state your name, address and relationship to the case..

There is a ten (10) minute time limit for each item per side during all public hearings. Only the applicant may reserve time for rebuttal.

1. a.Public Hearing - RZ 23-003 4700 Browns Mill Road - Ray White, Director of Planning & Zoning 

2. b.For Decision - RZ 23-003 4700 Browns Mill Road - Ray White, Director of Planning & Zoning

• COVER MEMO_RZ 23-003 4700 Browns Mill Road.pdf (0.07 MB)
• RZ-23-003 Staff Report.pdf (1.60 MB)
• ORDINANCE_ RZ 23-003 4700 Browns Mill Road.pdf (0.93 MB)

3. c.Public Hearing - SLUP 23-003 6736 Jojanne Lane - Ray White, Director of Planning & Zoning 

4. d.For Decision - SLUP 23-003 6736 Jojanne Lane - Ray White, Director of Planning & Zoning 

• COVER MEMO_ SLUP 23-003 6736 Jojanne Lane.pdf (0.07 MB)
• SLUP23-003 Staff Report.pdf (0.66 MB)
• ORDINANCE_SLUP 23-003 6736 Jojanne Lane.pdf (0.75 MB)

IX.CONSENT AGENDA

X.APPOINTMENTS & ANNOUNCEMENTS

XI.REPORTS & PRESENTATIONS

XII.OLD BUSINESS

1. a.For Decision - TMOD 23-001 Truck Parking Gravel Lots - Ray White, Director of Planning & Zoning

• COVER MEMO_TMOD 23-001 Truck Parking Gravel Lots.pdf (0.07 MB)
• TMOD 23-001 Truck Parking Lots Staff Report.pdf (0.14 MB)
• TMOD 23-001 Truck Parking Ordinance.pdf (0.25 MB)

XIII.NEW BUSINESS

1. a.For Decision - Shade Structure Installation - Tameika Porter, Interim Director of Parks & Recreation, Shakerah Hall, Procurement Manager 

• COVER MEMO_Shade Structure Installation.pdf (0.07 MB)
• Justification for Single Source.pdf (0.40 MB)
• Shade Structure Installation Estimate.pdf (0.07 MB)

2. b.For Decision - Computer Refresh - Shakerah Hall, Procurement Manager 

• COVER MEMO_City of Stonecrest Computer Refresh.pdf (0.08 MB)
• Quotes_Computer Refresh.pdf (1.21 MB)

3. c.For Decision - Purchase and Installation of Video Cameras for City Facilities & Parks - Shakerah Hall, Procurement Manager 

• COVER MEMO_Purchase and Installation of Video Cameras for City Facilities & Parks.pdf (0.08 MB)
• City of Stonecrest - Video quote (4).pdf (0.05 MB)

4. d.For Decision - Adoption of FY24 Budget Calendar - Gia Scruggs, City Manager

• COVER MEMO_Adoption of FY24 Budget Calendar.pdf (0.07 MB)
• FY24 Proposed Budget Calendar 071023.pdf (0.04 MB)

5. e.For Decision - ARPA Business and Residential Support Funding Request - Gia Scruggs, City Manager

• COVER MEMO_ARPA Business and Residential Support Funding Request.pdf (0.07 MB)
• POWERPOINT_ARPA update 082823.pdf (2.82 MB)

6. f.For Decision - 2022 Street Resurfacing Contract Change Order - Hari Karikaran, City Engineer 

• COVER MEMO_2022 Street Resurfacing Contract Change Order.pdf (0.07 MB)
• Resolution_Stewart - Change Order.pdf (0.02 MB)
• Stewart Brothers Change Order Request 08 09 2023.pdf (0.28 MB)
• Stewart Brothers Change Order Summary 08 28 2023.pdf (0.10 MB)
• 2022 Street Resurfacing Change Order Request 08 28 2023.pdf (0.01 MB)
• 2022 Street Paving Package 1 Completion Date 04 07 2023.pdf (0.13 MB)
• 2022 Street Paving Package 4 Completion Date 04 07 2023.pdf (0.12 MB)

7. g.For Decision - Southeast Athletic Complex Parking Lot Addition Design Service - Hari Karikaran, City Engineer

• COVER MEMO_Southeast Athletic Complex Parking Lot Addition Design Services.pdf (0.07 MB)
• Southeast Athletic Complex Parking Lot Addition Design Contract 08 28 2023.pdf (0.01 MB)
• 23-108 SE Complex Parking Lot Design.pdf_ (002).pdf (7.96 MB)

8. h.For Decision - Panola Road Scoping Study - Hari Karikaran, City Engineer

• COVER MEMO_Panola Road Scoping Study.pdf (0.14 MB)
• Panola Road - Traffic Report.pdf (58.25 MB)
• PanolaRoad ConceptLayout_Alt-1.pdf (15.60 MB)
• PanolaRoad ConceptLayout_Alt-2.pdf (4.59 MB)

9. i.For Decision - Adoption of SPLOST Intergovernmental Agreement and Bond Resolution - Hari Karikaran, City Engineer

• COVER MEMO_SPLOST IGA and Bond Resolution.pdf (0.07 MB)

10. j.For Decision - MP 22-006 1801 Coffee Road - Ray White, Director of Planning and Zoning

• COVER MEMO_MP 22-006 1801 Coffee Road.pdf (0.07 MB)
• Combination Plat_MP22-0061801 Coffee Rd.pdf (1.96 MB)

XIV.CITY ATTORNEY COMMENTS

XV.CITY MANAGER UPDATE

XVI.MAYOR AND COUNCIL COMMENTS

XVII.EXECUTIVE SESSION

(When an executive session is required, one will be called for the following issues: 1) Personnel, 2) Litigation, 3) Real Estate)

XVIII.ADJOURNMENT

Americans with Disabilities Act

The City of Stonecrest does not discriminate on the basis of disability in its programs, services, activities and employment practices.

If you need auxiliary aids and services for effective communication (such as a sign language interpreter, an assistive listening device or print material in digital format) or reasonable modification to programs, services or activities contact the ADA Coordinator, Sonya Isom, as soon as possible, preferably 2 days before the activity or event.