Council Work Session 10/15/2025 03:00 PM HYBRID: Council Chambers & Zoom (details below)

CALL WORK SESSION TO ORDER

CLEARING CONFUSION AND SETTING THE FACTS STRAIGHT

• 1.Response to October 1 Visitor Comments

• 101525 Responses to 100125 Visitor Comments.pdf (0.27 MB)

VISITOR COMMENTS - Limited to three (3) minutes per speaker

DISCUSSION TOPICS

• 2.3:10PM - Quarterly Reports from City Departments/Divisions - Building & Planning (Informational)

• 2025.10 Building Division Quarterly Report.pdf (0.38 MB)
• 07JUL25 - 09SEP25 Quarterly Report PLANNING.pdf (0.97 MB)

• 3.3:20PM - Presentation of Oregon Recreation and Parks Association Award for Design and Construction for the St. Helens Riverwalk Project

• 4.3:30PM - Presentation on Utilities Rate Study - Consultant Steve Donovan

• Utility Rates Presentation Slides 101525.pdf (0.69 MB)

• 5.4:00PM - Annual Report from Columbia Economic Team - Executive Director Paul Vogel

• CET City of St Helens Semi-Annual Presentation.pdf (85.21 MB)

• 6.4:20PM - Review Update to Universal Fee Schedule (New Engineering Fees) - Engineering Manager Sharon Darroux

• Universal Fee Schedule - Effective 101525 - Adopted by Resolution No. 2062.pdf (0.27 MB)

• 7.4:30PM - Review Amendments to SHMC Chapter 13.02, Utility Service Administration - Finance Director Gloria Butsch

• SHMC Chapter 13.02 Utility Service Administration Updates - Redlined - 10.15.25.pdf (0.14 MB)

• 8.4:40PM - Review Notice of Intent to Extend Contract with Treadway Events & Entertainment LLC for One-Year Extension - City Administrator John Walsh

• 101525 Council Agenda Item - Treadway Notice of Intent to Extend.pdf (0.12 MB)

• 9.4:50PM - Update on Police Station Project - City Administrator John Walsh

• Executive Summary_Due Dilligence_1771 SW Columbia.pdf (0.08 MB)
• Executive Summary Exhibits_Compiled.pdf (5.75 MB)

• 10.5:05PM - Discussion regarding Allowing Non-Profits to Rent Office Space at the Community Center - City Administrator John Walsh

• 11.5:15PM - Update on Public Works Projects Punch List - Public Works Director Mouhamad Zaher

• 12.5:25PM - Discussion regarding IT Services - Public Works Director Mouhamad Zaher

• 2023.51 - MorePower Technology Group - IT Services.pdf (2.40 MB)

• 13.5:35PM - Discussion regarding Ideas for Organizing the Celebration of the 250th Birthday of the United States of America - Councilor Brandon Sundeen

• 14.5:50PM - Review Request for Proposals for Human Resources Professional Services

• DRAFT HR Professional Services RFP.pdf (0.37 MB)

• 15.6:05PM - Discuss Opportunity to Establish Policy on when to Implement Request for Proposals - Mayor Jennifer Massey

• DRAFT ORDINANCE- RFP- Contract Review Policy.pdf (0.14 MB)

• 16.6:15PM - Report from City Administrator John Walsh

• 101525 Admin Dept Report.pdf (0.21 MB)

ADJOURN

EXECUTIVE SESSION

Following the conclusion of the Council Work Session, an Executive Session is scheduled to take place to discuss:

-    Labor Negotiations, under ORS 192.660(2)(d);
-    Real Property Transactions, under ORS 192.660(2)(e); 
-    Exempt Records/Confidential Attorney-Client Privileged Memo, under ORS 192.660(2)(f); and
-    Consult with Counsel/Potential Litigation, under ORS 192.660(2)(h).

Representatives of the news media, staff and other persons as approved, shall be allowed to attend the Executive Session. All other members of the audience are asked to leave the Council Chambers.

FOR YOUR INFORMATION

Upcoming Dates to Remember:

-    October 13, 4:00PM, Parks & Trails Commission, Council Chambers/Zoom
-    October 13, 7:15PM, Library Board, Zoom
-    October 14, 6:30PM, Planning Commission, Council Chambers/Zoom
-    October 15, 3:00PM, Council Work Session, Council Chambers/Zoom
-    October 15, 7:00PM, Council Regular Session, Council Chambers/Zoom
-    October 22, 4:00PM, Joint City Council/Parks & Trails Commission, Council Chambers/Zoom

Future Public Hearing(s)/Forum(s):

-    None scheduled at this time.

VIRTUAL MEETING DETAILS

Join: https://us02web.zoom.us/j/85806548429?pwd=8awciOFcgBofnl7xCxvhBhmIoJwtP1.1

Passcode: 779209

Phone one-tap: +12532158782