1. CALL TO ORDER/PRESENTATION TO THE FLAG:
1.1 Identification of Roles:
i) Facilitator: Casey Roeder
ii) Decision Makers: Skamania County Commissioners, Stevenson City Councilmembers
iii) Advisers: County Staff, City Staff, Stevenson Downtown Association (SDA)
iv) Recommender: Mayor
v) Execution Partners: County Staff, City Staff, SDA
2. COURTHOUSE PARK PLAZA RENOVATION PROJECT: Reason for the meeting is to take action:
b) Determine an outline for an interlocal agreement between Skamania County and the City of Stevenson on the Park Plaza Project to include:
i) Cost Sharing: Proposed Model A
Partner Development Staff Resources Operations & Management
SDA 80% Fundraising, Coordination
City 20% TBD 70% (O&M via LTAC)
County Engineering (reimbursed) 30% (in-kind land lease)
ii) Property Ownership and/or Lease Terms
(1) Transfer vs Lease
(2) Lease terms including:
a) Duration (30-40-50 year)
b) Area (boundary around courthouse vs entire)
c) Insurance obligations
d) Decommission or renovation responsibility
iii) Project Operation and Management:
(1) If events are held in Plaza and space is rented, who will be responsible for managing the process, setting and collecting fees, etc.
(2) If profits are generated from plaza, how will revenue be handled
(3) Insurance and liability implications and obligations
iv) Key Decision Points and Responsible Parties
(1) Property Control: Transfer vs. Lease
(2) Lease terms
(3) Insurance obligations and liability implications
(4) Project development authority
(5) Project operations and management authority
(6) Who completes what documentation, including:
a) Interlocal Agreement
b) Grant applications
c) NEPA/Permits
iv) Communication Plan
(1) Intra-Partners (frequency, key points, etc)
(2) Public (eg: newspapers, events, social media)
v) Project Budget
vi) Project Timeline
3. PROPOSED NEXT STEPS
i) Agency staff research and make recommendations on elected's preferred options
ii) Reconvene to review interlocal proposals and draft agreement
iii) Sign interlocal agreement
4. ADJOURNMENT