June 27, 2024 Special Council Meeting 06/27/2024 06:00 PM

1. CALL TO ORDER: Mayor to call the meeting to order and conduct roll call.

2. PUBLIC COMMENTS: [This is an opportunity for members of the audience to address the Council. If you wish to address the Council, please sign in to be recognized by the Mayor. Comments are limited to three minutes per speaker. The Mayor may extend or further limit these time periods at his discretion. The Mayor may allow citizens to comment on individual agenda items outside of the public comment period at his discretion. Please submit written comments to City Hall in person at 7121 E. Loop Rd, via mail to PO Box 371, Stevenson, WA 98648 or via email to leana@ci.stevenson.wa.us by noon the day of the meeting for inclusion in the council packet.]

3. COUNCIL BUSINESS:

• a)Approve Contract Amendment with Understory Landscape Architecture, LLC for Park Plaza Design Services - City Administrator Leana Kinley presents the staff report and contract amendment with Understory Landscape Architecture, LLC for design services of the Courthouse Park Plaza in the amount of $349,423 plus expenses not to exceed $355,000 for a total revised contract amount of $570,752.

  MOTION: To approve the contract amendment with Understory Landscape Architecture, LLC for design services of the Courthouse Park Plaza in the amount of $349,423 plus expenses not to exceed $355,000 for a total revised contract amount of $570,752.

• Park Plaza Design Services Memo 6.27.24.pdf (0.06 MB)
• Understory Courthouse Plaza Design Services Contract-Amendment 1.pdf (0.25 MB)
• Commissioners Letter of Support-Park Plaza-6.24.24 Draft.pdf (0.01 MB)
• Cityof Stevenson Mail - Park Plaza Consultant Contract and amendment question.pdf (0.18 MB)
• Memo re TAC Funds - 2024-0624.pdf (0.12 MB)

• b)Approve Resolution 2024-437 Authorizing Road Closure - Public Works Director Carolyn Sourek presents the resolution regarding temporary road closure for the 1st Street Overlook Project.

  MOTION: To approve resolution 2024-437 authorizing the temporary closure of a road to ensure public safety.

• Resolution 2024-437 Traffic Resolution_First Street Const.pdf (0.02 MB)

• c)Critical Areas Ordinance Update - Community Development Director Ben Shumaker will provide an update on the Critical Areas Ordinance Update required by the state.

• d)American Recovery Plan Act Fund Distribution - City Administrator Leana Kinley presents a staff memo regarding how to obligate the ARPA funding ahead of the end of the year for council discussion and possible action.

  MOTION: To approve spending the remaining $298,313 in ARPA funds on the [Frank Johns Extension/Wastewater Treatment Plant].

• ARPA Spending Discussion 6.27.24 Memo.pdf (0.07 MB)

• e)Approve First Street Project Local Agency Agreement Supplement No. 2 and Revised Project Prospectus - Public Works Director Carolyn Sourek requests council approval of the Agreement Supplement No 2 and revised Project Prospectus with the Washington State Department of Transportation, which increases the overall project costs by $106,073, from a total cost of $1,130,948 to a revised total cost of $1,237,021. The update is based on actual contract costs and additional grant funds received.

  MOTION: To approve the Local Agency Agreement Supplement No. 2 and revised Project Prospectus for the First Street Project for a total project cost of $1,237,021.

• LAASupplement_20240603-6.26.24.pdf (0.93 MB)

4. ADJOURNMENT - Mayor will adjourn the meeting.

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UPCOMING MEETINGS AND EVENTS:

-Thursday, July 4th, Independence Day, City Offices Closed

-Monday, July 8th, 6pm, Planning Commission Meeting

-Thursday, July 18th, 6pm, City Council Meeting