May 11, 2024 Special Joint Council and Fire District 2 Meeting 05/11/2024 09:00 AM

1. CALL TO ORDER: Mayor to call the meeting to order and conduct roll call.

2. PUBLIC COMMENTS: [This is an opportunity for members of the audience to address the Council. If you wish to address the Council, please sign in to be recognized by the Mayor. Comments are limited to three minutes per speaker. The Mayor may extend or further limit these time periods at his discretion. The Mayor may allow citizens to comment on individual agenda items outside of the public comment period at his discretion. Please submit written comments to City Hall in person at 7121 E. Loop Rd, via mail to PO Box 371, Stevenson, WA 98648 or via email to leana@ci.stevenson.wa.us by noon the day of the meeting for inclusion in the council packet.]

3. NEW BUSINESS:

• a)Discuss Fire Chief Job Oversight - The existing City ordinance states the Fire Chief reports to the City Council (SMC 2.24.040(B)(1)), the Personnel Policy has complaints to the Mayor or City Administrator (section 11.1), and the new contract states Mayor, City Administrator and a FD2 representative (section 5(e)). There needs to be consistency between the policies.

• 2.24.040___Fire_chief..pdf (0.02 MB)
• CURRENT PERSONNEL POLICY MANUAL - 11.16.23.pdf (1.37 MB)
• 2024 City - FD2 ILA-Signed.pdf (0.81 MB)

• b)Discuss Fire Chief Job Description and Expectations - There is no job description included in the Personnel Policies outside of the items included in the current Interlocal Agreement and Stevenson Municipal Code (documents included in previous agenda item).

• c)Discuss Plan for Future Fire Hall - A copy of the latest design and cost estimate is attached, which included space for incorporating Skamania County Department of Emergency Management, which has since withdrawn from the project. The project never moved forward to further value engineering and refinement after this initial design and the project stalled.

• StevensonFire_Needs Assessment_FINAL-Rev 6.28.19.pdf (82.79 MB)

• d)Discuss the Future of the Stevenson Fire Department - Discuss the various options available for the governance structure of the department - Continue as-is with the interlocal agreement, City contract wholly with FD2 for services, Stevenson annex into FD2, Stevenson and FD2 create a Regional Fire Authority. Provide direction on next steps for further analysis if desired. Information on options can be found online at https://mrsc.org/explore-topics/public-safety/fire-ems/interlocal-cooperation-in-fire-services 

• e)Set Dates for Future Joint Meetings - The plan is to have quarterly meetings. Propose available dates for meetings to be confirmed with those not present.

4. ISSUES FOR THE NEXT MEETING: [This provides Council Members an opportunity to focus the Mayor and Staff’s attention on issues they would like to have addressed at the next council meeting.]

5. ADJOURNMENT - Mayor will adjourn the meeting.

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UPCOMING MEETINGS AND EVENTS:

-Monday, May 13th, 6pm, Planning Commission Meeting

-Thursday, May 16th, 6pm, City Council Meeting