September 16, 2021 Regular Council Meeting 09/16/2021 06:00 PM

1. CALL TO ORDER/PRESENTATION TO THE FLAG: Mayor to call the meeting to order, lead the group in reciting the pledge of allegiance and conduct roll call.

Excused Absences-

Amy Weissfeld requests an excused absence.

2. CHANGES TO THE AGENDA: [The Mayor may add agenda items or take agenda items out of order with the concurrence of the majority of the Council].

• a)* 9/15 changes include:

  -Addition of Initial 2022 Budget (item 9e)

  -Update of Maul Foster Alongi Contract-no change to scope of work or cost (item 9f)

  -Addition of Voucher information (item 12)

3. CONSENT AGENDA: The following items are presented for Council approval. [Consent agenda items are intended to be passed by a single motion to approve all listed actions. If discussion of an individual item is requested by a Council member, that item should be removed from the consent agenda and considered separately after approval of the remaining consent agenda items.]

• a)Special Occasion Liquor License Application - Skamania Democratic Central Committee at the Hegewald Center on October 9th from 5pm-10:30pm.

• b)Liquor License Renewal - El Rio Texicantina

• c)Approve Contract Amendment with Exigy LLC - The attached contract amendment with Exigy LLC extends the contract through March 31st for a public workshop on diversity, equity and inclusion. The September 7th workshop has been delayed until next spring due to the recent rise in COVID cases, as discussed at the August 12th council meeting.

• d)Approve Amendments 1 and 2 to the EDA Grant Contract 07 75 07550 (1)-  Amendments 1 and 2 to the EDA contract allow the city to receive funding on a percentage of each reimbursement request rather than after all matching funds are spent and push the phase 1 construction out to next spring as previously discussed. There is no change in scope or funding amount.

• e)Minutes of August 12, 2021 Council Meeting.

  MOTION: To approve consent agenda items a-e.

4. PUBLIC COMMENTS: [This is an opportunity for members of the audience to address the Council. If you wish to address the Council, please sign in to be recognized by the Mayor. Comments are limited to three minutes per speaker. The Mayor may extend or further limit these time periods at his discretion. The Mayor may allow citizens to comment on individual agenda items outside of the public comment period at his discretion.]

5. PUBLIC HEARINGS:

• a)Commercial Wastewater Moratorium (1) - City Administrator Leana Kinley presents resolution 2021-380 adopting the findings of fact related to the moratorium extension and ordinance 2020-1165 extending a wastewater moratorium on commercial sewer connections with discharge above residential strength for public comment and council consideration.

  MOTION: To approve resolution 2021-380 adopting the findings of fact related to the moratorium extension on commercial connections.

  MOTION: To approve ordinance 2020-1165 extending the wastewater moratorium on commercial connections with discharge above residential strength.

• b)Noise Ordinance - First Reading - City Administrator Leana Kinley presents the attached staff memo and ordinance amending SMC 8.08 regarding Noise Control for public comment and council consideration.

6. PRESENTATIONS FROM OUTSIDE AGENCIES:

• a)Skamania County Community Development - Community Development Director Alan Peters will update council on building inspections services as per the local agreement.

7. SITUATION UPDATES:

• a)COVID-19 Update - Mayor Scott Anderson will provide an update on the city's response to the COVID-19 pandemic.

• b)Sewer Plant Update (1) - City Administrator Leana Kinley will present the update from Public Works Director Karl Russell on the Stevenson Wastewater System and the Compliance Schedule. 

8. UNFINISHED BUSINESS:

• a)Second Reading-Latecomers Ordinance (1 & 4) - City Administrator Leana Kinley presents the enclosed ordinance revising the city code regarding Latecomer's Agreements due to changes in state law for council review and consideration.

  MOTION: To approve the latecomer's ordinance 2021-1175 as presented/with changes as discussed.

9. COUNCIL BUSINESS:

• a)Discuss Councilmember Identity Theft - Council will discuss the issue of multiple incidents of fake Facebook accounts and other online impersonations of councilmembers.

• b)Approve Resolution 2021-381 Authorizing the Mayor to Sign DOE Loan Agreement (1) - City Administrator Leana Kinley requests council approval of resolution 2021-381 which authorizes the Mayor to sign the State Revolving Fund loan agreement with the Washington State Department of Ecology in the amount of $9,936,000 at 1.5% interest. A copy of the draft agreement is included in the packet.

  MOTION: To approve Resolution 2021-381 authorizing the Mayor to sign the State Revolving Fund loan agreement with the Washington state Department of Ecology in the amount of $9,936,000 at 1.5% interest.

• c)Approve Revised City Council Rules of Procedure - City Administrator Leana Kinley presents the attached resolution 2021-382 amending the city council rules of procedure preventing the ability for submitting anonymous public comment for council discussion and consideration.

  MOTION: To approve ordinance resolution 2021-382 amending the city council rules of procedure [as presented/with changes as discussed].

• d)Approve Lease Agreement for One Prevention Alliance (17) - City Administrator Leana Kinley presents the agreement between the City and Educational Services District 112 on behalf of One Prevention Alliance to lease 500 square feet of the basement of city hall for their operations and storage for council consideration. 

  MOTION: To approve the lease agreement with Educational Services District 112 [as presented/with changes as discussed].

• e)*Preliminary 2022 Budget - City Administrator Leana Kinley presents the staff memo and preliminary 2022 budget for council review and discussion prior to the meeting.

• f)*Approve Contract with Maul Foster Alongi (2) - Community Development Director Ben Shumaker presents the attached contract with Maul Foster Alongi for initial services related to the Integrated Planning Grant for the Columbia Ave Realignment project in the amount not to exceed $3,690.

  MOTION: To approve the contract with Maul Foster Alongi in the amount not to exceed $3,690 [as presented/with changes as discussed].

10. INFORMATION ITEMS:

• a)Financial Report - City Administrator Leana Kinley presents the Treasurer's Report and year-to-date revenues and expenses through August 2021.

• b)Chamber of Commerce Activities - The report presented describes some of the activities conducted by Skamania County Chamber of Commerce in August 2021.

• c)Sheriff's Report - The Skamania County Sheriff's report for activity within Stevenson city limits for August, 2021 is presented for council review.

• d)Project Status Updates - City Administrator Leana Kinley and city staff present updates on city projects in process.

• e)Port of Cascade Locks Update - An update from Olga Kaganova, General Manager for Port of Cascade Locks, is included for information.

• f)Scenic Area Funds Press Release - Information regarding the $2M appropriation in economic development funds for the Scenic Area is included.

11. CITY ADMINISTRATOR AND STAFF REPORTS:

• a)Ben Shumaker, Community Development Director

• b)Karl Russell, Public Works Director

• c)Leana Kinley, City Administrator

12. VOUCHER APPROVAL:

• a)*August 2021 payroll & September 2021 AP checks have been audited and are presented for approval. August payroll checks 15382 thru 15385 total $97,855.43 which includes EFT payments. September 2021 AP checks 15360 thru 15378, 15380, 15386 thru 15432 total $166,621.10 and includes EFT payments and checks. The AP check register with fund transaction summary is attached for review.

  MOTION: To approve the vouchers as presented.

13. MAYOR AND COUNCIL REPORTS:

14. ISSUES FOR THE NEXT MEETING: [This provides Council Members an opportunity to focus the Mayor and Staff’s attention on issues they would like to have addressed at the next council meeting.]

15. EXECUTIVE SESSION - City Council will convene in Executive Session under:

• a)Council will convene in Executive Session under RCW 42.30.110(1)(b) to consider the selection of a site or the acquisition of real estate.

16. ADJOURNMENT - Mayor will adjourn the meeting.

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UPCOMING MEETINGS AND EVENTS:

-October 2nd Logtoberfest

-October 4th 6:30-8pm Special Council Meeting - Extension of City Services

-October 11th 6pm Regular Planning Commission Meeting

-October 21st 6pm Regular Council Meeting

-Initial Public Hearing on 2022 Budget