Finance & Administration Committee & Committee of the Whole Hybrid Meeting Tuesday, September 19, 2023 06:00 PM Snoqualmie City Hall, 38624 SE River Street & Zoom

COMMITTEE MEMBERS

Chair:  Bryan Holloway

Councilmembers: James Mayhew and Louis Washington

This meeting will be conducted in person and remotely using teleconferencing technology provided by Zoom.

CALL TO ORDER & ROLL CALL

AGENDA APPROVAL

PUBLIC COMMENTS

MINUTES

• 1.Approval of the minutes dated September 6, 2023.

• DRAFT 20230906 F&A Minutes.pdf (0.05 MB)

APPROVAL OF WARRANTS / CLAIMS

• 2.Consideration of Claims Approval Report dated September 25, 2023.

• Claims Approval Report 20230925.pdf (0.69 MB)

AGENDA BILLS (After F&A review, the agenda bill may be placed on the next City Council Meeting Agenda.)

• 3.AB23-104:  Council Priority Tracker

• AB23-104 (Council Priority Tracker).pdf (0.13 MB)
• AB23-104x1 (Council Priority Tracker 2023-2024 - Council Committees).pdf (0.36 MB)

• 4.AB23-079: Meadowbrook Farm Operations and Maintenance Services Agreement

• AB23-079 Meadowbrook Farm Operations and Maintenance.pdf (0.14 MB)
• AB23-079x1 Resolution Meadowbrook Farm Operations and Maintenance Agreement.pdf (0.03 MB)
• AB23-079x2 Meadowbrook Farm Maintenance Agreement.pdf (3.69 MB)
• AB23-079x2a Meadowbrook Farm Maintenance Agreement.pdf (3.69 MB)

• 5.AB23-112: Meadowbrook Farm Governance ILA
  
  

• AB23-112 Meadowbrook Farm Governing ILA.pdf (0.13 MB)
• AB23-112x1 Resolution - Governance ILA for Meadowbrook Farm.pdf (0.03 MB)
• AB23-112x2 ILA.pdf (0.06 MB)
• AB23-112x3 ILA Exhibits.pdf (5.14 MB)

• 6.AB23-113: Meadowbrook Farm Prairie Loop Trail Project

• AB23-113 Meadowbrook Farm Prairie Loop Trail Project.pdf (0.14 MB)
• AB23-113x0 Meadowbrook Farm Prairie Loop Trail Resolution.pdf (0.02 MB)
• AB23-113x1 King County Meadowbrook Prairie Loop Trail Contract.pdf (3.89 MB)
• AB23-113x3 (CIP).pdf (0.48 MB)

DISCUSSION

• 7.ERP Update

• 8.Upcoming Agenda Items (Informational Only):

       a)  Staffing Count Adjustments
  
  

       b)  Resolution Awarding Contract to Tyler for Permitting and Licensing Software

       c)  Fee for Services Agreement

       d)   MOU with IAFF - Payroll Cycle Transition to Semi-Monthly

       e)  MOU with SPA - Payroll Cycle Transition to Semi-Monthly

       f)  MOU with Teamsters - Payroll Cycle Transition to Semi-Monthly

       g)  Council Chambers Audio and Video Upgrade

       h)  Hiring Incentive and Bonus Policy

       i) Police Longevity Pay

       j)  Utility Rate Study

CITY COUNCIL AGENDA REVIEW

• 9.Review Draft City Council Agenda dated September 25, 2023.

• City Council Roundtable & Regular Hybrid Meeting Agenda Document.pdf (0.04 MB)

ADJOURNMENT

• 10.Possible Executive Session pursuant to RCW 42.30.110(1)(i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency.

  No action is anticipated to occur following conclusion of the executive session.

• 11.Possible Closed Session pursuant to RCW 42.30.140(4)(b) for the planning or adoption of a strategy or position to be taken during the course of any collective bargaining proceedings, or reviewing the proposals made in the negotiations or proceedings.

  No action is anticipated to occur following conclusion of the closed session.

ADJOURNMENT