Budget Public Hearing/Council Monthly Meeting 06/27/2023 06:00 PM

CALL TO ORDER

INVOCATION

ROLL CALL

AGENDA ADOPTION

1.All guest speakers MUST have made contact with the Town Manager ahead of the meeting and be placed on the agenda with alloted time. Agenda's are created a week in advance.

COMMUNITY FORUM

2.All participants should sign in giving their address and contact information and preferences. Speakers have three minutes each to speak during community forum; not to exceed 10 speakers.

COMMUNITY FORUM

3.Open forum to hear comments regarding the proposed budget 2023-2024. visitors must be signed in, only have three minutes per. Mayor Guy should ask for a motion to enter into Public Hearing session, likewise a motion to close Public Hearing session once proposed budget is adopted. Amie will be happy to review the documents if necessary. They are attached for ease of view.
4.All financial reports were circulated and discussed during budget workshop on the 13th of this month so the only report attached is the current, YTD budget vs actual. Also attached is my proposed budget amendment ordinance for the month of June. We need a motion to adjust budget to actual for the year and all line items.
5.We need to formally approve and sign off on the audit for this closing year.

NEW BUSINESS

6.I will communicate to the Board what this item is about. In the meantime a quote and references have been attached to this line item for your perusal.

COMMUNITY FORUM

7.Status update for entrance of Shadywoods Lane: the entrance landscaping has already begun this week and should be completed by week's end. As a reminder, this includes pulling all bushes and small trees, removing all mulch, preparing and planting grass seed. I have attached some ideas to this line item that were supplied to the graphic designers and sign installers. A few renderings have been submitted and are attached to this item content. Reminder the creative process is the most long suffering. I liken it to a large funnel, we pour LOTS of ideas in until we are WOWED by what comes out on the other side.

Below is the feedback I provided for rendering version 3

This one is much more on target. I'd like to see this rendering with the following modifications:

The panels/boxes behind the lettering taller, so there's not such an abrupt demarcation between the letters in front and the end of the panels behind.

I'd like to see a rendering including the letters The Town Of Ruth. I realize this might elongate and lengthen the sign, but we want this to be a WOW, smack you in the face, futuristic sign.

I'd like to play with the panel colors; different colors than what's provided here. Perhaps shades of blue etc. Colors that won't take away from the lettering and that will show up well @ night.
8.Per suggestion from the Board as to Mike's interest in leasing property mentioned rather than buying, he's equally as interested to lease. GIS of property in question has been attached to this line item.
9.David was to hopefully procure the size/dimensions and perhaps a quote for a cement pad for the outdoor exercise equipment. Insurance has been cleared.
10.The board was supplied with the quotes and requested time to sit with each and review. Inquiring as to if there is discussion, questions, decisions, etc. Both quotes have been attached here again for refreshing.
11.There was feedback provided via citizens that a yard sale had been conducted @ the McSwain property. Pictures are attached as examples. Regarding Insurance, our insurance company recommends and would require the renter to provide their insurance general liability certificate including Town of Ruth as an addtional insured. Our insurance provider communicated ofter it's more economical for the renter to purchase Special event insurance naming themselves and Town of Ruth as covered for the event for the day. The insurance company also said it's good (not required) to have a lawyer draw up a contract covering the legality of the circumstances. He believed our legal rental contract might suffice.

ADJOURN

In accordance with the Americans with Disabilities Act, persons who need accommodation to attend or participate in this meeting should contact Town Hall at (828) 287-7943 within 48 hours prior to the meeting to request such assistance.