City Council Meeting Monday, January 22, 2024 06:30 PM City of Rochelle Council Chambers—420 North 6th Street, Rochelle, IL 61068

I.CALL TO ORDER:

1. 1.Pledge to the Flag

2. 2.Prayer

II.ROLL CALL:

III.PROCLAMATIONS, COMMENDATIONS, ETC:

IV.REPORTS AND COMMUNICATIONS:

1. 1.Mayor's Report

2. 2.Council Members

V.PUBLIC COMMENTARY:

VI.BUSINESS ITEMS:

1. 1.CONSENT AGENDA ITEMS BY OMNIUS VOTE with Recommendations:

   a) Approve Minutes of City Council Meeting - December 11, 2023

   b) Approve Payroll - 11/27/23-12/10/23, 12/11/23-12/24/23, 12/25/23-1/7/23

   c) Approve Check Registers - 209215-209323, 209332-209434, 209448-209593, 209594, 209673, 209595-209672, 209683-209770

   d) Accept and Place on File - November Financials - 2023

   e) Approve Special Event Request - Cypress House Outdoor Markets

• 12-11-2023 City Council Meeting Minutes.pdf (0.08 MB)
• 11.27.23 - 12.10.23 Payroll Check Register.pdf (0.13 MB)
• 12.25.23 - 01.07.24 Payroll Check Register.pdf (0.13 MB)
• 12.11.23 - 12.24.23 Council Payroll Check Register.pdf (0.13 MB)
• Payment Register 12.11.23 (209215-209323).pdf (0.18 MB)
• Payment Register 12.18.23 (209332-209434).pdf (0.18 MB)
• Payment Register 12.28.23 (209448-209593).pdf (0.20 MB)
• Payment Register Exception Check Run 1.3.24 (209594).pdf (0.12 MB)
• Payment Register Exception Check Run 1.8.24 (209673).pdf (0.12 MB)
• Payment Register 1.16.24 (209683-209770).pdf (0.17 MB)
• Payment Register 1.8.24 (209595-209672).pdf (0.16 MB)
• Balance Sheet - November 2023.pdf (0.21 MB)
• Budget Report - November 2023.pdf (0.43 MB)
• Special Event Council Request - Outdoor Markets.pdf (13.04 MB)

2. 2.An Ordinance Abating the Taxes Levied for 2023 to Pay the Debt Service on General Obligation Bonds (Alternate Revenue Source), Series 2023A of the City of Rochelle

• Council Agenda Item - Tax Abatement 2023A Bonds 012224.pdf (0.02 MB)
• ABATEMENT ORDINANCE City of Rochelle IL 2023A TIF Bond.pdf (0.04 MB)

3. 3.A Resolution Waiving Competitive Bidding Requirements and Authorizing the Purchase of a Laserfiche Software Upgrade

• Staff Memo Laserfiche Upgrade.pdf (0.04 MB)
• Laserfiche Addendum 2 & 3 to MSA 23415 - City of Rochelle - 29955 (FINAL).pdf (0.43 MB)
• Resolution waiving competitive bidding for Laserfiche Upgrade.pdf (5.46 MB)

4. 4.A Resolution Approving an Amendment to the Personnel Manual Related to the Paid Leave for All Workers Act

• 4 2023 December Council Agenda Item Cover Sheet Handbook PLAWA-Policy.pdf (0.02 MB)
• 2023 PLAWA Policy.pdf (0.02 MB)
• Current Personal Leave.pdf (0.19 MB)
• 2024 Rochelle- Resolution Approving Amendments to Personnel Manual re PLAWA.pdf (0.02 MB)

5. 5.A Resolution Waiving the Competitive Bidding Requirements and Authorizing the Purchase of an Access Control System from Beck Tech

• Access Control System.pdf (0.02 MB)
• Becktech Quote.pdf (0.27 MB)
• Rochelle - Resolution Authorizing Purchase of Access Control System 1.22.24.pdf (1.76 MB)

6. 6.A Resolution Accepting the Proposals and Authorizing an Agreement with IGS Energy for the Purchase of Natural Gas

• Gas Contract Memo.pdf (0.02 MB)
• Natural Gas Contract.pdf (0.97 MB)
• Rochelle- Resolution Authorizing Agreement with IGS Energy for Natural Gas 1.22.24.pdf (1.89 MB)

7. 7.A Resolution Waiving Competitive Bidding Requirements and Authorizing the Purchase of Parts and Maintenance on the City's Cooling Plate Exchanger by Enpro, Inc.

• Plate Exchanger Memo.pdf (0.02 MB)
• Plate Exchanger Quote.pdf (0.11 MB)
• Rochelle - Resolution Waiving Competitive Bidding and Authorizing Maintenance and Cleaning of Plate Exchanger 1.22.24.pdf (0.45 MB)

8. 8.An Ordinance Accepting and Approving the Proposal of Central Electrical Manufacturing Pursuant to the Request for Proposal for the Purchase of a Switchgear

• Rt.38 Switchgear Memo.pdf (0.02 MB)
• Switchgear Purchase.pdf (7.29 MB)
• Exhibit A - Quote from BHMG for Switchgear Purchase.pdf (7.29 MB)
• Rochelle - Ordinance Accepting Bid and Contract with Central Electric Manufacturing Company 1.22.24.pdf (0.02 MB)

9. 9.An Ordinance Accepting and Approving the Proposal of Weg Transformers USA LLC Pursuant to the Request for Proposal for the Purchase of a Transformer

• Rt.38 Transformer Memo.pdf (0.02 MB)
• Transformer Purchase.pdf (10.24 MB)
• Exhibit A - Weg Transformer.pdf (10.24 MB)
• Rochelle - Ordinance Accepting Bid from Weg for Purchase of Transformer 1.22.24.pdf (0.02 MB)

VII.DISCUSSION ITEMS:

1. 1.Eastern Gateway Tax Increment Financing District & Business Development District

• Council Discussion Item Memo Eastern Gateway TIF & BDD 1.22.24.pdf (0.02 MB)
• Rochelle Agreement 1-4-24 (1).pdf (0.82 MB)

VIII.EXECUTIVE SESSION:

IX.ADJOURNMENT:

Anyone interested in participating in Public Commentary remotely should contact Rose Hueramo at rhueramo@rochelleil.us or 815-562-6161 to make arrangements.

Council Members may participate in the City Council meeting Remotely as a result of the Governor suspending the requirement for in-person attendance at meetings.

The Council meeting will be broadcast live on YouTube.