City Council Regular Meeting Monday, October 13, 2025 at 06:30 PM City Council Chambers | 202 N. Virginia Street, Port Lavaca TX 77979

PUBLIC NOTICE OF MEETING
The following item will be addressed at this or any other meeting of the city council upon the request of the mayor, any member(s) of council and/or the city attorney:
Announcement by the mayor that council will retire into closed session for consultation with city attorney on matters in which the duty of the attorney to the city council under the Texas disciplinary rules of professional conduct of the state bar of Texas clearly conflicts with the open meetings act (title 5, chapter 551, section 551.071(2) of the Texas government code).
(All matters listed under the consent agenda item are routine by the city council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately.)
AGENDA
Council will consider/discuss the following items and take any action deemed necessary.

MEETING PROCEDURE

Public notice is hereby given that the City Council of the City of Port Lavaca, Texas, will hold a regular meeting Monday, October 13, 2025 beginning at 6:30 p.m., at the regular meeting place in Council Chambers at City Hall, 202 North Virginia Street, Port Lavaca, Texas to consider the following items of business.

[After publication, any information in a council packet is subject to change during the meeting]

The meeting will also be available via the video conferencing application “Zoom”,

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I.ROLL CALL

II.CALL TO ORDER

III.INVOCATION

IV.PLEDGE OF ALLEGIANCE

V.PRESENTATION(S)

  1. 1.Proclamations by the Mayor

    o October is Fire Prevention Month – October 05 thru October 11, 2025

    “Charge into Fire Safety – Lithium-Ion Batteries in your Home”

VI.COMMENTS FROM THE PUBLIC 

(Limited to 3 minutes per individual unless permission to speak longer is received in advance. You may make public comments as you would at a meeting by logging on with your computer and using "Join Zoom Meeting" information on first page of this agenda).

VII.CONSENT AGENDA - Council will consider/discuss the following items and take any action deemed necessary

  1. A.Minutes of September 08, 2025 Regular Meeting

  2. B.Minutes of September 22, 2025 Special Meeting and Workshop Session

  3. C.Review of Credit Card Statement

  4. D.Receive Monthly Financial Highlight Report

  5. E.Receive Employee Training Review Acknowledgment report

  6. F.Receive Office of Court Administrators (OCA) Monthly report ending 09.30.2025

  7. G.Receive Victoria Economic Development Corporation (VEDC) Monthly Report

  8. H.Ratify 2025-2026 FY Budget Ordinance #S-4-25 (adopted 09-22-2025 at Special meeting)

  9. I.Ratify 2025 Tax Ordinance #S-5-25 (adopted 09-22-2025 at Special meeting)

  10. J.Receive Financial Investment Report from July 01, 2025 to September 30, 2025

  11. K.Consider Engagement Letter from Pattillo, Brown & Hill, L.L.P. for Auditing Services of City’s Financials for Fiscal Year ending September 30, 2025

  12. L.Ratify parade permit for the OLG Catholic Church’s “Marian Rosary” procession parade on Sunday, October 12, 2025

  13. M.Receive Quarterly CIP Progress Report 07.01.2025 thru 09.30.2025

VIII.ACTION ITEMS - Council will consider/discuss the following items and take any action deemed necessary

  1. 1.Consider request of Our Lady of the Gulf Catholic Church (OLGULF) Altar Society, for closure of Benavides Street between Leona and Austin Streets for their annual fund-raising Thanksgiving Meal Drive-Thru on Sunday, November 02, 2025 from 9:00 a.m. to 2:00 p.m.  Presenter is Anne Marie Odefey 

  2. 2.Consider request of Our Lady of the Gulf Catholic Church for a parade permit and traffic control assistance for their annual “Christ the King Eucharistic Procession Parade” on Sunday, November 23, 2025 beginning at 5:00 p.m. and also request waiver of any fees associated with the event.  Presenter is Colin Rangnow 

  3. 3.Consider request of the Chamber of Commerce for parade permit, traffic control assistance and closing off several streets, for the Annual “Lighted Christmas Parade” on Friday, December 05, 2025, beginning at 6:30 p.m. and also request waiver of any fees associated with the event.  Presenter is Tania French 

  4. 4.Consider appointment/reappointment of member(s) to the Recreation and Parks Board to fill a vacancy and/or start a new term of two (2) years.  Presenter is Jody Weaver  

  5. 5.Consider appointment of member(s) to the Building and Standards Commission to fill a vacancy and/or start a new term of two (2) years.  Presenter is Derrick Smith  

  6. 6.Ratify authorizing Mayor to sign participation agreements as they are presented on National Opioid Settlement. Presenter is Anne Marie Odefey  

  7. 7.Consider proposed changes to the City’s Purchasing Policy and Procedures.  Presenter is Brittney Hogan

  8. 8.Consider Second and Final reading of an Ordinance (G-12-25) of the City of Port Lavaca; amending Code of Ordinances, Chapter 48, Traffic and Vehicles, addition of new Article VI, Golf Carts and Off-highway Vehicles; providing for purpose of ordinance; providing for severability; providing a repealing clause; and providing an effective date.  Presenter is Derrick Smith  

  9. 9.Consider Second and Final reading of an Ordinance (G-13-25) of the City of Port Lavaca; amending Code of Ordinances, Chapter 12, Buildings and Building Regulations, Article II, Building Trade Codes, Section 12-21, Same-Additions, Deletions and Changes, (21) the National Electrical Code to allow aluminum conductors on the load side of the power company; providing for purpose of ordinance; providing for severability; providing a repealing clause; and providing an effective date.  Presenter is Derrick Smith  

  10. 10.Consider First reading of an Ordinance (S-6-25) of the City of Port Lavaca designating a geographic area within the City and within the City’s extraterritorial jurisdiction a Reinvestment Zone for Tax Increment Financing purposes (Tax Increment Reinvestment Zone Number One, City of Port Lavaca, Texas); describing the boundaries of the zone; creating the zone pursuant to Chapter 311 of the Texas Tax Code; establishing a Board of Directors for the zone; providing a termination date for the zone; providing that the zone take effect immediately upon passage of the ordinance; and providing for severability.  Presenter is Jody Weaver  

  11. 11.Consider First reading of an Ordinance (G-14-25) regarding the City of Port Lavaca’s Texas Municipal Retirement System Benefits adopting: (1) A change in the City’s Matching Ratio; (2) Annually accruing updated Service Credits and transfer updated Service Credits; and (3) Annually accruing annuity increases, also referred to as Cost of Living Adjustments (COLAS) for retirees and their beneficiaries.  Presenter is Brittney Hogan  

  12. 12.Consider First reading of an Ordinance (G-15-25) of the City of Port Lavaca; amending Code of Ordinances, Chapter 20, Environmental and Health, Article V. - Junk Vehicles, Abandoned Motor Vehicles, Junked Boats, Junked Trailers, Junked Towable Recreational Vehicles, Sec. 20-97 - Unlawful to Maintain a Nuisance; Exceptions; providing for purpose of ordinance; providing for severability; providing a repealing clause; and providing an effective date.  Presenter is Derrick Smith  

  13. 13.Consider First reading of an Ordinance (G-16-25) of the City of Port Lavaca; amending Code of Ordinances, Chapter 34, Peddlers, Solicitors, Itinerant Vendors, Garage Sales and Mobile Food Units Street Vendors; providing for purpose of the ordinance; providing for severability; providing a repealing clause; and providing an effective date.  Presenter is Derrick Smith  

  14. 14.Consider First reading of an Ordinance (G-17-25) of the City of Port Lavaca; amending Code of Ordinances, Chapter 36, Signs, Sec. 36-7 Temporary Signs; providing for purpose of ordinance; providing for severability; providing a repealing clause; and providing an effective date.  Presenter is Derrick Smith  

  15. 15.Consider awarding one or more contracts for Maintenance Mowing of various areas in the City of Port Lavaca for 2025-2026 Fiscal Year.  Presenter is Derrick Smith   

  16. 16.Consider recommendation of the Planning Board for a variance to the Building and Building Regulations Ordinance, CH 12, Article II, Building Trade Codes, Sec. 12-24 Building Setbacks, for property ID #18409, Block 8, Lot 1, Brookhollow Estates Subdivision, 101 La Salle Blvd.  Presenter is Derrick Smith 

  17. 17.Consider recommendation of the Planning Board for a conceptual plan, for a Restaurant, Scully’s Grill & Bar, for the property described as A0012 Alejandro Esparza, Tract Pt 1, Wilson, Noble & Boyde Subdivision, 6.567 Acres, 1406 Broadway Street.  Presenter is Derrick Smith  

  18. 18.Consider professional services agreement with Mott McDonald for Engineering Services of General Land Office (GLO) Community Development Block Grant – Mitigation Program (CDBG-MIT) Regional Mitigation Program Projects Contract No. 24-065-167-F082.  Presenter is Jody Weaver  

  19. 19.Consider approval for the City of Port Lavaca Lynn’s Bayou Wastewater Improvement Project, Certificate of Construction Completion and authorize release of Retainage and Final Payment.  Presenter is Wayne Shaffer  

  20. 20.Announcement by Mayor that City Council will retire into closed session:

    •        To deliberate commercial or financial information that was received from a business prospect that seeks to locate, stay, or expand in or near the territory of the Governmental Body, and with which the Governmental Body is conducting Economic Development Negotiations, in accordance with Title 5, Chapter 551, Section 551.087 of the Texas Government Code.  Presenter is Mayor Whitlow

    •        For consultation with City Attorney concerning contemplated or pending litigation in accordance with Title 5, CH 551, Section 551.071(1) of the Texas Government Code:

           o Rebecca Holland VS City of Port Lavaca

              Cause Number 2025-CV-5350-DC

              Calhoun County, Texas, 267th District Court

  21. 21.Return to Open Session and take any action deemed necessary with regard to matters in closed session.  Presenter is Mayor Whitlow  

IX.ADJOURNMENT


CERTIFICATION OF POSTING NOTICE

This is to certify that the above notice of a regular meeting of The City Council of The City of Port Lavaca, scheduled for Monday, October 13, 2025, beginning at 6:30 p.m., was posted at city hall, easily accessible to the public, as of 5:00 p.m. Tuesday, October 07, 2025.

________________________________

Mandy Grant, City Secretary

ADA NOTICE
The Port Lavaca City Hall and Council Chambers are wheelchair accessible. Access to the building is available at the primary north entrance facing Mahan Street. Special parking spaces are located in the Mahan Street parking area. In compliance with the Americans with Disabilities Act, the City of Port Lavaca will provide for reasonable accommodations for persons attending City Council meetings. To better serve you, requests should be received 24 hours prior to the meetings. Please contact City Secretary Mandy Grant at (361) 552-9793 Ext. 230 for assistance.