Board of Trustees 08/12/2026 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

https://www.youtube.com/watch?v=8ZzdeOdv81g

AGENDA

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to discuss/approve Board of Trustees meeting minutes from July 22, 2026  

• Board of Trustees Minutes 7.22.26.pdf (0.03 MB)

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

UNFINISHED BUSINESS

• 2.Motion to discuss/approve Ordinance 2026-19, an ordinance adopting the amended Village of Poplar Grove Employee Handbook and amending Title I, Administration, Chapter 6, Village Officers and Employees, Article J, Reimbursement for Training/Class(es)/Travel, Section 1-6J-1, Elected Official, Officers, and Employee Travel Reimbursement, of the Code of Ordinances for the Village of Poplar Grove.

• 2026-19.pdf (0.03 MB)
• 50 ILCS 150-10.pdf (0.43 MB)
• Amendment to Article 8.pdf (0.02 MB)

• 3.Motion to discuss/approve Resolution 2026-43, a resolution of the Village of Poplar Grove, Illinois, approving the purchase of an air conditioning unit for the South Wastewater Treatment Plant Control Room.

• RESO Approving Purchase of AC Unit 8.6.26.pdf (0.02 MB)
• Rockford Heating & Air - SWWTP Control Room AC.pdf (0.04 MB)

NEW BUSINESS

• 4.Motion to discuss/approve possible reduction of permit fees for Habitat for Humanity at 201 South State Street. 

• Habitat for Humanity Memo.pdf (0.18 MB)
• Permits _ RSNEW2026-0024 _ 201SSTATE.pdf (0.08 MB)
• Sidewalks 201 S State Street Sidewalk Photos.pdf (2.86 MB)
• HFHBC Letterheadfeewaiver.pdf (0.04 MB)

• 5.Motion to discuss/approve Electrical Aggregate program to the lowest bidder for Village service. 

• Poplar Grove-ComEd-renewal muni agg bid matrix-08-03-26.pdf (0.03 MB)

• 6.Motion to dicuss/approve Resolution 2026-42, a resolution of the Village of Poplar Grove appointing an individual to the Village Planning and Zoning Commission.

• Resolution to Appoint Individual to Planning and Zoning 2026.pdf (0.21 MB)

• 7.Motion to discuss changes to the Zoning Variance Ordinance. 

• Poplar_Grove_Zoning_Variance_Ordinance_Memo (1).pdf (0.06 MB)
• 8_5_6.___VARIANCE..pdf (0.03 MB)

• 8.Motion to discuss/approve sending the Clerk and Deputy Clerk to the 2026 Academy training, October 6-9, 2026, not to exceed $1,800 per person. 

• DOC080426-08042026070627.pdf (0.42 MB)

• 9.Motion to discuss/approve sending the Treasurer to the 2026 IMTA Annual Institute Training November 15-19, 2026, not to exceed $1,800.

• DOC080426-08042026070621.pdf (0.60 MB)

• 10.Motion to discuss 2026 Christmas tree lighting event. 

• 2026 Christmas Tree Lighting WORK PLANS.pdf (0.02 MB)

• 11.Motion to discuss/approve check disbursement for payments scheduled to be paid on August 13, 2026, in the amount of $143,870.38 in AP checks, $32,312.73 in EFTs, estimated payroll of $24,000.00, and insurance in the amount of $ 21,822.96, for a total of $222,005.97. 

• Invoices _ 0813.pdf (0.16 MB)
• Summary Payments Reports 2026-0805.pdf (0.01 MB)

• 12.Motion to discuss/approve event liquor license for S & S Collaborations DBA Sips and Sprinkles for August 16, 2026 Fly-in. 

• DOC080426-08042026070611_Redacted.pdf (2.50 MB)

GOOD OF THE VILLAGE

Board of Trustees Meeting - August 26, 2026 - 7:00 pm   

Candidates for Trustee can begin circulation on August 25, 2026. Please see the State Board of Elections website for nomination paperwork. 

Village Hall Closed for Labor Day - September 7, 2026  

Planning and Zoning- September 8, 2026

Board of Trustees Meeting - September 9, 2026

Board of Trustees Meeting - September 23, 2026

EXECUTIVE SESSION

• 13.Motion to go into executive session pursuant to 5 ILCS 120/2(c) (1) Personnel - The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the public body, or legal counsel for the public body, 5 ILCS 120/2(c) (11) Pending Litigation - when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent.  

ADJOURNMENT (Voice Vote)

KJM 08/07/2026