Board of Trustees 11/12/2025 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

https://www.youtube.com/watch?v=8ZzdeOdv81g

AGENDA

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to approve Board of Trustee Meeting Minutes from October 8, 2025

• Board of Trustees Minutes 2025-1008.pdf (0.03 MB)

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

UNFINISHED BUSINESS

• 2.Motion to discuss Lions Park Agreement

• PG_Lions_Park_Amenities_20200816_10.pdf (0.26 MB)
• PG_Lions_Park_Rental_20200819_101.pdf (0.38 MB)

• 3.Motion to discuss Liability insurance for the Village of Poplar from IMLRMA and ICRMT

• DOC101725-10172025122829.pdf (0.61 MB)
• DOC101725-10172025122845.pdf (1.07 MB)
• DOC101725-10172025122813.pdf (10.72 MB)

• 4.Motion to discuss/approve Resolution 2025-26, a Resolution Creating a Hiring Policy for the Village of Poplar Grove.

• Resolution Approving the Creation of Hiring Policy.pdf (0.03 MB)

• 5.Motion to discuss/approve Resolution 2025-27, a Resolution of the Village of Poplar Grove, Illinois authorizing the Village to approve a revision to the Village Hall Rental Agreement and Policy.

• Resolution Approving changes to rental policy.pdf (0.08 MB)

• 6.Motion to discuss/approve Ordinance 2025-29, an Ordinance amending Title II Business and License Regulations, Chapter 6 Raffles, Section 2-6-5 Issuance and Section 2-6-6 Fees of the Code of Ordinances for the Village of Poplar Grove.

• ee899552a20380d01f1f1047631496aea486f440f3e0c747aefc0fe059d.pdf (0.03 MB)

NEW BUSINESS

• 7.Motion to discuss Ordinance 2025-30, an Ordinance authorizing the levy and collection of taxes for the General Corporate, Liability Insurance, Social Security and Audit purposes for the fiscal year commencing on May 1, 2025 and ending on April 30, 2026 for the Village of Poplar Grove, Boone County, Illinois.

• Est_Tax Levy Ordinance DEC 2025.pdf (0.14 MB)
• LEVY CALCULATOR (Sikich formula).pdf (0.08 MB)

• 8.Motion to discuss BS&A payments 

• BSA Payments Slides.pdf (1.21 MB)

• 9.Motion to discuss/approve the hiring of Trenton Davis to full time Public Works employeee

• Trenton full time memo.pdf (0.18 MB)

• 10.Motion to discuss/approve check disbursement for payments scheduled to be paid November 13, 2025, in the amount of $105,314.94 in AP checks, $35,506.92 in EFTs, $23,282.08 in Insurance for a total of $164,103.94

• Summary Payments Reports 11.7.2025.pdf (0.01 MB)
• Invoice Report.pdf (0.04 MB)

• 11.Motion to discuss Ordinance 2024-06, an Ordinance of the Village of Poplar Grove, Illinois amending Title I, Chapter 6 of the Village of Poplar Grove Code of Ordinances regarding Village Officer and Employee Salaries.

• fd9c81e27e2dbe7199d7f4d4198560da0e0eecbbe9c1a481b955136a4aa.pdf (0.03 MB)
• 2024-06.pdf (0.07 MB)

GOOD OF THE VILLAGE

Board of Trustees Meeting - November 19, 2025-7:00 pm

12th Annual Christmas Tree Lighting - November 22, 2025 - 4:00 pm -6:00 pm

Village Hall closed for Thanksgiving Holiday November 27-28, 2025

Board of Trustees Meeting - December 10, 2025 - 7:00 pm

Board of Trustees Meeting - December 17, 2025 - 7:00 pm

EXECUTIVE SESSION

• 12.Motion to go into exective session pursuant to 5 ILCS 120/2(c)(11) to discuss litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 

ADJOURNMENT (Voice Vote)

KJM 11/7/2025