Board of Trustees 01/28/2026 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

https://www.youtube.com/watch?v=8ZzdeOdv81g

AGENDA

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to approve the Board of Trustees Meeting Minutes from December 17, 2025. 

• Board of Trustees 2025-1217 (1).pdf (0.03 MB)

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

DEPARTMENT REPORTS

• 2.Collector, Miller

• Collector Monthly Board Dec 25.pdf (0.01 MB)
• ReceiptRegister 2025-1201 to 2025-1231_Redacted.pdf (0.04 MB)
• Dec 2025 Collectors Report.pdf (0.26 MB)

• 3.Wastewater, Test

• 11-2025 Pop Grove Report.pdf (1.28 MB)

• 4.Public Works, Howe

• December 2025 Report.pdf (0.18 MB)

• 5.Engineer, McMahon

• General Engineering Report December 2026.pdf (0.15 MB)

UNFINISHED BUSINESS

• 6.Motion to discuss/approve Resolution 2026-05, a resolution of the Village of Poplar Grove authorizing the Village to enter into a professional services agreement to develop an organizational ArcGIS Online system in the ammount of $21,000.00.

• Memorandum & Proposal GIS January 17.pdf (0.67 MB)

• 7.Motion to discuss/approve Resolution 2026-06, a resolution of the Village of Poplar Grove, Illinois, approving a Village purchasing credit card usage policy for Village personnel authorized to make purchases on behalf of the Village.

• RESO Approving Purchasing Credit Card Policy.pdf (0.02 MB)
• credit card policy.pdf (0.02 MB)

• 8.Motion to discuss/approve Resolution 2026-07, a resolution of the Village of Poplar Grove, Illinois, authorizing and approving a Village purchasing policy for goods and services procured for Village purposes by Village personnel.

• RESO Approving Purchasing Policy.pdf (0.02 MB)
• Purchasing Policy.pdf (0.03 MB)

• 9.Motion to discuss/approve Ordinance 2026-03, an ordinance amending Title I, Administration, Chapter 10, Purchasing Procedures of the Code of Ordinances for the Village of Poplar Grove.

• Ordinance Amending Purchasing Policy.pdf (0.03 MB)

NEW BUSINESS

• 10.Motion to discuss/approve check disbursement for payments scheduled to be paid January 29, 2026, in the amount of $43,716.70 in AP checks, $27,901.27 in EFTs,  and estimated payroll of $21,027.08 for a total of $92,645.05. 

• invoice reg.pdf (0.10 MB)
• Summary Payments Reports 2026-0123.pdf (0.01 MB)

• 11.Motion to dicuss FOIA Fees

• FOIA Fees Memo .pdf (0.19 MB)

• 12.Motion to disucss Budget Meeting Workshop.

• 13.Motion discuss/approve Ordinance 2026-04, an ordinance of the Village of Poplar Grove, Illinois, authorizing the disposal by sale of certain personal property owned by the Village of Poplar Grove.

• 2026-04 Sale.pdf (0.02 MB)

• 14.Motion to discuss/approve Ordinance 2026-05, an ordinance of the Village of Poplar Grove, Illinois, authorizing the disposal of certain personal property of no value owned by the Village of Poplar Grove.

• Ordinance Authorizing Disposal of Various Personal Property trash.pdf (0.02 MB)

• 15.Motion to Discuss on Sale of Land (driveway next to Jilly Bean)

• Driveway Land Sale Discussion Memo.pdf (0.20 MB)

GOOD OF THE VILLAGE

Board of Trustees Meeting - February 11, 2026 - 7:00 pm 

Board of Trustees Meeting - February 25, 2026 - 7:00 pm 

Board of Trustees Meeting - March 11, 2026 - 7:00 pm

Board of Trustees Meeting - March 25, 2026 - 7:00 pm

EXECUTIVE SESSION

• 16.Motion to go into executive session pursuant to 5 ILCS 120/2(c) (1) Personnel - The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the public body, or legal counsel for the public body, 5 ILCS 120/2(c)(11) Pending Litigation when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent.  

ADJOURNMENT (Voice Vote)

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