Board of Trustees 12/10/2025 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

https://www.youtube.com/watch?v=8ZzdeOdv81g

AGENDA

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

1.Motion to approve Board of Trustee Meeting Minutes from November 12, 2025.

Board of Trustees Minutes 11.12.25.pdf (0.03 MB)

PUBLIC COMMENT Public Comment is encouraged. The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

UNFINISHED BUSINESS

2.Motion to discuss Ravenscrest sign and entrance.

OPCC Brittne Drive Center Island Removal - Ravenscrest.pdf (0.13 MB)

3.Motion to discuss/approve Ordinance 2025-30, an Ordinance authorizing the levy and collection of taxes for the General Corporate, Liability Insurance, Social Security and Audit purposes for the fiscal year commencing on May 1, 2025 and ending on April 30, 2026 for the Village of Poplar Grove, Boone County, Illinois.

Est_Tax Levy Ordinance DEC 2025.pdf (0.14 MB)
LEVY CALCULATOR (Sikich formula).pdf (0.08 MB)

4.Motion to discuss/approve Ordinance 2025-34, an ordinance of the Village of Poplar Grove amending Title I, Chapter 6 of the Village Code regarding Village officers and employees salaries to correct the timing of Village Trustee payments.

ORD Amending Village Officer Salaries 11.24.25.pdf (0.03 MB)

5.Motion to discuss/approve Resolution 2025-29, a resolution of the Village of Poplar Grove, Illinois, authorizing the Village President to execute the Integrated Payments Addendum Agreement with BS&A for payment processing services.

RESO authorizing Integrated Payment Addendum BS&A.pdf (0.02 MB)
BSA Integrated Payments Addendum Poplar Grove11.17.25.pdf (0.34 MB)

6.Motion to discuss Lions Park agreement.

NEW BUSINESS

7.Motion to discuss/approve check disbursement for payments scheduled to be paid December 11, 2025, in the amount of $64,314.96 in AP checks, $35,060.88 in EFTs, $19,989.04 in Insurance, and estimated payroll of $24,559.33 for a total of $143,924.21.

Invoices 12.5.2025.pdf (0.04 MB)
Summary Payments Reports 2025-1205.pdf (0.01 MB)

8.Motion to discuss/approve Ordinance 2025-32, an ordinance abating the tax heretofore levied for the year 2025 to pay debt service on the General Obligation Refunding Bonds (Alternate Revenue Source), Series 2012B, of the Village of Poplar Grove, Boone County, Illinois.

2025-32 ord bonds.pdf (0.03 MB)

9.Motion to discuss/approve Ordinance 2025-33, an ordinance abating the tax heretofore levied for the year 2025 to pay debt service on the General Obligation Refunding Bonds (Alternate Revenue Source), Series 2015, of the Village of Poplar Grove, Boone County, Illinois.

Ord 2025-33 Bonds.pdf (0.03 MB)

10.Motion to dicuss/approve Ordinance 2025-35, an ordinance of the Village of Poplar Grove, Illinois, establishing the meeting dates and times of the Board of Trustees and its committees and commissions for calendar year 2026.

ORD Adopting 2026 Meeting Schedule 12.4.25.pdf (0.03 MB)

11.Motion to discuss changes to the Clerk's duties ordinance.

Clerk Ordinance Duties.pdf (0.07 MB)
Clerk Ordinance Memo.pdf (0.08 MB)

12.Motion to discuss changes to the Tresasurer duties ordinance.

Treasurer Ordinance Memo.pdf (0.08 MB)
Treasurer Ordinance Duties.pdf (0.07 MB)

13.Motion to discuss/approve closing the office for training for BS&A Cloud updates.

GOOD OF THE VILLAGE

Board of Trustees Meeting - December 17, 2025 - 7:00 pm

Village Hall closed for Christmas Holiday December 24-25, 2025

Village Hall closed for New Year's Holiday December 31, 2025-January 1, 2026

Board of Trustees Meeting - January 14, 2026 - 7:00 pm

Board of Trustees Meeting - January 28, 2026 - 7:00 pm

ADJOURNMENT (Voice Vote)

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