Board of Trustees 12/17/2025 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

https://www.youtube.com/watch?v=8ZzdeOdv81g

AGENDA

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to approve Board of Trustee Meeting Minutes from November 19, 2025 

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

DEPARTMENT REPORTS

• 2.Engineering, McMahon

• General Engineering Report November 2025.pdf (0.14 MB)

• 3.Public Works, Howe

• November 2025 Report.pdf (0.18 MB)

• 4.Wastewater, Test

• 5.Collector, Miller

• November 2025 Recivables_Redacted.pdf (0.03 MB)
• Collector Monthly Board Report Nov 25.pdf (0.01 MB)
• Nov 2025 Collectors Report.pdf (0.18 MB)

UNFINISHED BUSINESS

• 6.Motion to discuss/approve Resolution 2025-30, a resolution of the Village of Poplar Grove, Illinois, approving an estimate from Total Environmental Service Technologies, Inc. to provide services to upgrade lift station equipment and for the installation of SCADA software in the ammount of $176,610.80.

• Estimate_1026PLC_UPDATED_from_TEST_Inc.pdf (0.12 MB)
• Resolution Accepting Estimate from TEST - SCADA.pdf (0.02 MB)

• 7.Motion to discuss/approve Ordinance 2025-36, an ordinance amending Title I, Administration, Chapter 6, Village Officers and Employees, Article A, Village Clerk, Section 1-6A-1, Duties of the Village Clerk, of the Code of Ordinances for the Village of Poplar Grove.

• Ordinance Amending Clerk Duties.pdf (0.03 MB)

NEW BUSINESS

• 8.Motion to discuss GIS Presentation 

• Memorandum GIS December 8 2025.pdf (0.14 MB)

• 9.Motion to discuss/approve check disbursement for payments scheduled to be paid December 18, 2025, in the amount of $68,533.55 in AP checks, $29,892.10 in EFTs, and estimated payroll of $30,000.00 for a total of $128,4253.65. 

• CustomInvoiceReport.pdf (0.04 MB)
• Summary Payments Reports 2025-1212.pdf (0.01 MB)

• 10.Motion to discuss Neighbors Night budget 

• 2026 Neighbors Fest Proposed Budget.pdf (0.19 MB)

• 11.Motion to discuss Pyrotecnico firework propsal 

• Neighbors Fest Fireworks Proposal 2026.pdf (9.72 MB)

• 12.Motion to discuss Christmas tree lighting recap

• 2025 Christmas Tree Lighting Budget 12.5.25.pdf (0.19 MB)

• 13.Motion to approve the Winter 2025 Quartly Newsletter. 

• _Village PG Winter2025 Qrtly Newsletter.pdf (1.27 MB)

• 14.Motion to discuss moving to a new credit card

• Digital Online Access Management.pdf (0.40 MB)
• Business Online Management.pdf (0.85 MB)
• Email from Solutions Bank on new CommUNITY Credit Card.pdf (0.22 MB)

• 15.Motion to discuss Credit Card policy.

• credit card policy - Copy.pdf (0.02 MB)
• Card Holder Agreement .pdf (0.02 MB)

• 16.Motion to discuss Purchasing Polic.

• Purchasing Policy comparable data.pdf (0.40 MB)
• Purchasing Policy Review.pdf (0.02 MB)
• Poplar Grove, IL Code of Ordinances.pdf (0.11 MB)

• 17.Motion to discuss job descriptions

• Collector Job Descriptions 10.24.25.pdf (0.03 MB)
• Public Works Director Job Descriptions 9.24.25.pdf (0.03 MB)
• Village Treasurer Job Description 9.25.25.pdf (0.03 MB)
• Community Development Assistant Job Descriptions 10.7.25.pdf (0.03 MB)
• Utility Billing Specialist Job Descriptions 10.14.25.pdf (0.03 MB)

GOOD OF THE VILLAGE

Village Hall closed for Christmas Holiday December 24-25, 2025 

Village Hall closed for New Year's Holiday December 31, 2025-January 1, 2026 

Board of Trustees Meeting - January 14, 2026 - 7:00 pm

BS&A integration and Training- unable to take any payments January 15, 2025 - January 19, 2025

Board of Trustees Meeting - January 28, 2026 - 7:00 pm 

ADJOURNMENT (Voice Vote)

KJM 12/12/2025