Board of Trustees 03/25/2026 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

AGENDA

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to discuss/approve Special Board of Trustees Meeting Minutes from February 16, 2026.

• Board of Trustees Minutes 2026-0216.pdf (0.03 MB)

• 2.Motion to approve Board of Trustees Meeting Minutes from Februray 25, 2026

• Board of Trustees Minutes 2026-0225.pdf (0.03 MB)

• 3.Motion to discuss/approve Special Board of Trustees Meeting Minutes from March 4, 2026.

• Board of Trustees Minutes 2026-0304.pdf (0.03 MB)

• 4.Motion to discuss/approve Board of trustee Meeting  Minutes from March 11, 2026

• Board of Trustees Minutes 2026-0311.pdf (0.03 MB)

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

DEPARTMENT REPORTS

• 5.Wastewater, TEST

• SKM_C300i26031215050.pdf (1.24 MB)

• 6.Public Works, Howe

• PW.pdf (0.17 MB)

• 7.Collector, Clerk

• feb2026 agenda packet_Redacted.pdf (0.16 MB)
• Collector Monthly Board Report feb26.pdf (0.01 MB)
• Feb 26 Collectors Report.pdf (0.18 MB)

• 8.Engineer, McMahon

• 583a65da-e390-4b14-bc59-37c95e4c15c7.pdf (0.14 MB)

UNFINISHED BUSINESS

• 9.Motion to discuss Sale of Land (driveway next to Jilly Bean)

• Driveway Land Sale Discussion Memo 3.25.26.pdf (0.20 MB)
• Inbox - Karri Miller - Outlook.pdf (1.83 MB)

• 10.Motion to discuss/approve RFP for Removal & Storage of Abandoned Vehicles. 

• Draft RFP ABANDONED VEHICLE TOWING SERVICES.pdf (0.19 MB)

NEW BUSINESS

• 11.Motion to discuss/approve Bel Air North Performance Bond Requirement.

• Bel-Air North Performance Bond Appeal.pdf (0.18 MB)
• 9-3-4-2 and 9-3-5 ordnances.pdf (0.08 MB)

• 12.Motion to discuss/approve check disbursement for payments scheduled to be paid March 26, 2026, in the amount of $667,118.47 in AP checks, $24836.80 in EFTs, and estimated payroll of $21,112.18 for a total of $713,067.45.

• Summary Payments Reports 2026-0323.pdf (0.01 MB)
• Dashboard _ BS&A Cloud 2026-0323.pdf (0.13 MB)

• 13.Motion to discuss/approve Resolution 2026-15, a resolution of the Village of Poplar Grove, Illinois, approving an engagement agreement with Lauterbach & Amen LLP for financial audit services.

• a2e5b91a7764856d0bb9c4c1d6ccabdbda6141f38178e651578cc6b3caf.pdf (0.02 MB)
• Village of Poplar Grove - AFR - 3yrs_04-2026_04-2028.pdf (0.36 MB)

• 14.Motion to discuss/approve Resolution 2026-16, a resolution to include compensation paid under an IRC Section 125 Plan as IMRF earnings.

• IMRF Audit Memo.pdf (0.18 MB)
• 1df8050c61ac01b84aae68a3855260ae9eaf2f769d8a490c797355443b1d.pdf (0.13 MB)
• c2939c7b834d86b849a826a1929b11e5e3d2c03e50ee5a48a6af765856fc.pdf (0.15 MB)
• IRMF adjustments spreadsheet.pdf (0.11 MB)

• 15.Motion to dicuss/approve New Leaf Development Agreement.

• Letter of Credit Agreement - Westergren - 3.17.2026..pdf (0.63 MB)
• Builder Agreement - Westergren - 3.2.2026.pdf (5.19 MB)

GOOD OF THE VILLAGE

Village Hall closed for Good Friday - April 3, 2026

Board of Trustees Meeting - April 8, 2026 - 7:00 pm

Board of Trustees Meeting - April 22, 2026 - 7:00 pm 

Frontier and Surf will be performing utility work throughout the Village starting in April. Signs will be posted. Look to social media and our website for details once the work begins.

ADJOURNMENT (Voice Vote)

KJM 03/23/2026