Board of Trustees 11/15/2023 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to approve minutes from October 11, 2023 meeting and October 18, 2023 meeting. 

• Board of Trustees Minutes 10.11.23.pdf (0.04 MB)
• Board of Trustees Minutes 10.18.23.pdf (0.04 MB)

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

DEPARTMENT REPORTS

• 2.Engineer Report, McMahon

• General Engineering Report October 2023.pdf (0.14 MB)

• 3.Public Works Report, David Howe

• PW October 2023 report.pdf (0.04 MB)

• 4.Treasurer Report, Carina Boyd

• DOC111323-11132023162227.pdf (0.65 MB)

• 5.Wastewater Report, TEST

• TEST 10-2023 Pop Grove Report.pdf (1.11 MB)

UNFINISHED BUSINESS

• 6.Motion to discuss/approve Ordinance 2023-19 An Ordinance establishing the Village of Poplar Grove Special Service Area number 2.

• Ordinance 2023-19 Establishing SSA 2.pdf (3.58 MB)

• 7.Motion to discuss zoning regulations for shipping containers used for storage/office/fencing within the Village. 

• 8.Motion to discuss Lions Club Agreement

• LIONS Letter to Village of Poplar Grove.docx.pdf (0.08 MB)
• LIONS Agreement Lions Park 2021.docx.pdf (0.10 MB)

NEW BUSINESS

• 9.Motion to discuss/approve to approve check disbursement for payments scheduled to be paid prior to November 30, 2023, in the amount of $707,059.31 in AP checks, $18,501.30 in insurance expense checks, and $4,253.14 EFTS for a total of $729,811.75. 

• 10.Motion to discuss/approve check disbursement to DPI Construction, Inc. in the amount of $1,685 and send an invoice to Comcast in the amount of $1,685.

• DPI-11132023124348.pdf (0.01 MB)

• 11.Motion to discuss/approve Resolution 2023-27 A Resolution of the Village of Poplar Grove, Illinois to authorize the Village of Poplar Grove to enter into an agreement with Solutions Bank for building loan.

• Resolution23-27 Authorizing Building Loan with Soultions Bank.pdf (0.03 MB)
• Building Loan - Village of Pop Grove commit 2 (002).pdf (0.06 MB)

• 12.Motion to discuss/approve Resolution 2023-28 A Resolution of the Village of Poplar Grove, Illinois to authorize the Village of Poplar Grove to enter into an agreement with Solutions Bank for an auto loan

• Resolution23-28 Authorizing Auto Loan with Solutions Bank.pdf (0.03 MB)

• 13.Motion to discuss/approve Resolution 2023-29 A Resolution of the Village of Poplar Grove, Illinois approving the Risk Management proposal from Illinois Counties Risk Management Trust

• Resolution23-29 Approving Risk Management Insurance Proposal 11.13.pdf (0.02 MB)
• Risk Management-11132023121911.pdf (0.61 MB)

• 14.Motion to discuss and possible action on contract with Studio GWA for an update to the Village's Comprehensive Land Use Plan.

• Studio GWA-Poplar Grove_Client Agreement_2023-11-06.pdf (6.49 MB)

• 15.Motion to discuss and possible action to approve to purchase video equipment and installation services from Grorud Services, LLC in the amount of $4,755.

• Village of Poplar Grove Streaming Setup.pdf (0.11 MB)

• 16.Motion to discuss/approve Illinois Municipal League Model Resolution regarding Civility Pledge

• model-resolution-adopting-civility-pledge.pdf (0.28 MB)
• civility-pledge-front-2023-01-8-5x11v-color.pdf (0.16 MB)

• 17.Motion to discuss bench dedication in Mansfield Park.

GOOD OF THE VILLAGE

10th Annual Tree Lighting, Village Hall, November 18, 2023 - 4pm-6pm  

Planning and Zoning Meeting November 29, 2023 - 6:00 pm

Communication Committee Meeting November 30, 2023 - 6:30 pm

Board of Trustee Meeting December 13, 2023 - 7:00 pm   

Board of Trustee Meeting December 20, 2023 - 7:00pm   

ADJOURNMENT (Voice Vote)

KJ 11/13/2023