Board of Trustees 10/21/2020 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to approve minutes from the September 16, 2020 and October 12, 2020 meeting.

• September 16, 2020 .pdf (0.03 MB)
• oct 12, 2020 special board .pdf (0.03 MB)

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

ADMINISTRATION & ZONING, TRUSTEE QUIMBY

• 2.Motion to approve Ordinance 20-25 an ordinance granting a special use for solar farm with the LI, light industrial district (4324 Illinois Route 173 (East Half) 

• 2020-05_20200917142854.pdf (1.65 MB)
• pzc testimony_20200924110745.pdf (0.13 MB)
• recommendation 2020-05.pdf (0.06 MB)
• findings of fact 2020-05.pdf (0.07 MB)
• ordinance 2020-05.pdf (2.20 MB)

• 3.Motion to the Village Board approving Ordinance 20-26 an ordinance granting a special use for a solar farm within the LI, light industrial district (4324 Illinois Route 174 (west half))

• 2020-06_20200917142806.pdf (1.71 MB)
• findings of fact2020-06.pdf (0.07 MB)
• pzc testimony_20200924110745.pdf (0.13 MB)
• ordinance2020-06.pdf (2.18 MB)
• recommendation2020-06.pdf (0.06 MB)

• 4.Motion to approve Resolution 20-35 a resolution of the Village of Poplar Grove, Illinois temporally amending the Village of Poplar Grove employee handbook to include a families first coronavirus response act policy 

• Families First Coronavirus Response Act Policy_9.29.pdf (0.03 MB)
• Resolution Adopting FFCRA Policy 9.29.20.pdf (0.02 MB)

FINANCE AND PUBLIC WORKS, TRUSTEE MILLER

• 5.Motion to the Village Board to approve check disbursement in the amount of $162,894.24 in AP Checks $ 9,839.51 in insurances expenses and $7,853.15 in EFTS for a total of $180,586.90

• Bills Sept 2020.pdf (0.67 MB)

• 6.Motion to approve Resolution 20-33  a resolution of the Village of Poplar Grove, Illinois to approve and authorize the Village President to execute renewal for operations management and supervision agreement for wastewater treatment plants, lift stations and water treatment plants for the Village of Poplar Grove with Test, INC

• TEST renewal contract.pdf (0.33 MB)
• Resolution to Authorize Village President to Sign Agreement with Test Inc. 9.22.2020.pdf (0.02 MB)

• 7.Motion to approve Resolution 20-34 a resolution of the Village of Poplar Grove to procure geothechnical site exploration services for the public works building site.   

• Resolution for Geotechnical Site Exploration Poplar Grove PWB.pdf (0.02 MB)

• 8.Motion to approve Ordinance 20-24 an ordinance of the Village of Poplar Grove, Illinois authorizing the Village to execute a promissory note evidencing an general obligation of the Village in an amount not to exceed $1,500,000.00 for the purposes of financing the construction of a new public works building and appurtenances thereto 

• Village of Poplar Grove commitment letter.pdf (0.39 MB)
• Ordinance Approving Loan Commitment.pdf (0.02 MB)

NEW BUSINESS

• 9.Motion to approve Resolution 20-36 a resolution of the Village of Poplar Grove, Illinois to approve and authorize the purchase and installation of a heater by Comfort Solutions Heating and Air Conditioning and authorize the Village President to execute an agreement with Comfort Solutions Heating and Air Conditioning 

• Village of Poplar Grove furnace grit room PDF 2.pdf (0.22 MB)
• grit room furnace memo.pdf (0.04 MB)
• Resolution Authorizing Contract for replacement heater with Comfort Solutions 10.16.2020.pdf (0.33 MB)

• 10.Motion to approve Resolution 20-37 a resolution of the Village of Poplar Grove, Illinois to authorize an emergency  purchase of a 6" legend "I" version blower for the wastewater treatment facility in the amount of $5,245.00

• Resolution authorizing Emergency Purchase - Blower for Sewer Department 10.8.2020.pdf (5.24 MB)

• 11.Motion to approve Resolution 20-38 a resolution of the Village of Poplar Grove, Illinois to approve an authorize the Village President to execute a renewal agreement with Illinois Counties Risk Management Trust to supply worker's compensation and liability insurance

• Work Comp and liabilty Insurance Renewal.pdf (1.12 MB)
• Resolution Approving Agreement with ICRMT.pdf (0.02 MB)

• 12.Motion to approve Ordinance 20-27 an ordinance of the Village of Poplar Grove Authorizing the Disposal of certain personal property owned by the Village of Poplar Grove

• Ordinance Disposing of a fridge and cabinet 10.16.2020.pdf (0.11 MB)

GOOD OF THE VILLAGE

• 13.Trick or Treating - Saturday October 31, 2020 4:00 pm - 7:00 pm

  Election Day - Tuesday November 3, 2020 6:00 am - 7:00 pm 

  Administration and Zoning - Monday November 9, 2020 - 6:30 pm 

  Finance and Public Works - Monday November 9, 2020 - 6:30 pm 

  Board of Trustees Wednesday November 18, 2020 - 7:00 pm 

ADJOURNMENT (Voice Vote)

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