Board of Trustees 03/17/2021 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to approve minutes from February 17, 2021 Village Board meeting

• Board February 17, 2021 .pdf (0.03 MB)

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

 

OLD BUSINESS

• 2.Motion to approve Resolution 21-14 a resolution of the Village of Poplar Grove appointing the individuals to fill a vacancy in the planning and zoning commission 

• Resolution Appointing Individuals to Planning and Zoning Commission.pdf (0.02 MB)

• 3.Appointment of planning and zoning members   

ADMINISTRATION & ZONING, TRUSTEE QUIMBY

• 4.Motion to approve Ordinance 21-02 an ordinance of the Village of Poplar Grove authorizing a twelve-month extension of the special use permit for indoor entertainment sales/service within the GB, General Business District (13525 Illinois Route 76) previously approved by Ordinance 2020-11   

• Ordinance Granting 12 month Extension on SUP for 13525 Illinois Route 76.pdf (0.02 MB)

• 5.Motion to approve Great Himalaya LLC D/B/A Countryside Liquors Class C liquor license 

• Countryside Liquor App Class C_Redacted.pdf (0.61 MB)

• 6.Motion to approve Ordinance 21-04 an ordinance of the Village of Poplar Grove, Illinois amending various provisions of the code to remove references to the position of the Village Administrator and emend purchasing procedures 

• Ordinance Amending Village Administrator Title 2.24.21.pdf (0.03 MB)

• 7.Motion to approve Ordinance 21-05 an ordinance of the Village of Poplar Grove, Illinois providing for the disposal of certain personal property 

• Disposal Ordinance 3.1.2021 updated.pdf (0.02 MB)

FINANCE AND PUBLIC WORKS, TRUSTEE MILLER

• 8.Motion to approve Resolution 21-11 a resolution of the Village of Poplar Grove, Illinois to approve and authorize the trade in of certain Village property to purchase a high -  volume copier with Rockford Business Systems, Inc. 

• DOC030221 (002).pdf (0.02 MB)
• Resolution Approving Copier Purchase 3.3.2021.pdf (0.02 MB)

• 9.Motion to approve Resolution 21-12 a resolution of the Village of Poplar Grove to authorize public bid letting for the 2021 pavement maintenance program

• Memorandum Resolution to Authorize Public Bidding of 2021 Maintenance Program March 2021.pdf (0.15 MB)

• 10.Motion to approve check disbursement in the amount of $138235.40 in AP checks, $12,219.22 in Insurance Expense checks, and $7,853.15 in      EFTS. Grand Total: $158,307.77.

NEW BUSINESS

• 11.Motion to approve change order with Bufalo Contacting in the amount $2,050.00

• change order.pdf (0.21 MB)

• 12.Motion to approve Resolution 21-13 a resolution directing the Belvidere Community Development department (planning department) to publish the zoning map of the Village of Poplar Grove

• Resolution-Zoning Map 2021.pdf (3.18 MB)

• 13.Motion to approve Resolution 21-15 a resolution of the Village of Poplar Grove, Illinois to approve and authorize the Village President to execute an extension to agreement with Midwest Dirt, LLC for snow and ice removal services

• EXTENSION OF AGREEMENT FOR SNOW AND ICE REMOVAL SERVICES.pdf (0.02 MB)
• Resolution Approving Extension of Snow and Ice Removal Agreement.pdf (0.02 MB)

• 14.Motion to approve Resolution 21-17 a resolution of the Village of Poplar Grove, Illinois to authorize an emergency expense for Pearson Plumbing and Heating to repair a sanitary sewer lateral in the amount $4,975.00

• Resolution authorizing Emergency Purchase - Sanitary Sewer Lateral 3.12.2021.pdf (0.02 MB)

• 15.Motion to approve Resolution 21-18 a resolution of the Village of Poplar Grove, Illinois to approve and authorize the Village President to execute an agreement with Minnihan's Tree Service for tree removal services 

• Resolution Authorizing Tree removal services contract 3.12.2021.pdf (0.02 MB)

• 16.Motion to approve Resolution 21-16 a resolution of the Village of Poplar Grove, Illinois to approve and authorize the purchase of a trailer with Rondo Equipment

• Resolution Authorizing Trailer Purchase 3.12.2021.pdf (0.02 MB)

• 17.Motion to approve Ordinance 21-06 an ordinance of the Village of Poplar Grove, Illinois approving and authorizing the Village to enter into a first amendment to fixed cash farm lease agreement for the real property located at XX Park Street, Poplar Grove

• Ordinance Approving First Amendment to Fixed Cash Farm Lease.pdf (0.02 MB)
• FIRST AMENDMENT TO FIXED CASH FARM LEASE AGREEMENT.pdf (0.02 MB)

GOOD OF THE VILLAGE

• 18. 

  Village Hall Closed for Good Friday April 2, 2021

  Administration and Zoning - Monday April 12, 2021 - 6:30 pm 

  Finance and Public Works - Monday April 12, 2021 - 6:30 pm 

  Public Hearing - Wednesday April 21, 2021 - 6:45 pm

  Board of Trustees - Wednesday April 21, 2021 - 7:00 pm 

  Planning and Zoning- Wednesday April 28, 2021 - 6:00 pm

ADJOURNMENT (Voice Vote)

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