Board of Trustees 09/09/2026 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

https://www.youtube.com/watch?v=8ZzdeOdv81g

AGENDA

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to discuss/approve Board of Trustees Meeting Minutes from August 26, 2026.

• Board of Trustees Minutes 2026-0826.pdf (0.03 MB)

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

DEPARTMENT REPORTS

UNFINISHED BUSINESS

• 2.Motion to discuss/approve Ordinance 2026-21, an ordinance of the Village of Poplar Grove, Illinois, approving the amended Organizational Chart pursuant to 5 ILCS 140/4.

• Ordinance Approving Update to Org Chart 8.28.26.pdf (0.03 MB)
• VILLAGE OF POPLAR GROVE ORGANIZATIONAL CHART - Employee Breakdown.pdf (0.20 MB)

• 3.Motion to discuss/approve Resolution 2026-45, a resolution of the Village of Poplar Grove appointing Owen Costanza to the Village Park Advisory Committee.

• Resolution Appointing OC to Parks Advisory.pdf (0.02 MB)

NEW BUSINESS

• 4.Motion to discuss FY2026 Audit Presentation by Lauterbach and Amen 

• Poplar Grove Management Letter 26.pdf (1.16 MB)

• 5.Motion to discuss/approve offer letter for Karri Miller as Collector.

• K Miller Offer Letter 9.4.26.pdf (0.17 MB)

• 6.Motion to discuss/approve check disbursement for payments scheduled to be paid on September 10, 2026, in the amount of $69,310.89 in AP checks, $26,466.40 in EFTs, estimated payroll of $23,929.23 and insurance in the amount of $ 21,822.96, for a total of $141,529.38.  

• Dashboard _ BS&A Cloud 2026-0904.pdf (0.11 MB)
• Summary Payments Reports 2026-0904.pdf (0.01 MB)

• 7.Motion to discuss cash reserve policy. 

• DOC090526-09052026065842.pdf (0.16 MB)

GOOD OF THE VILLAGE

Board of Trustees Meeting - September 23, 2026  

Planning and Zoning Commission Meeting - October 13, 2026

Board of Trustees Meeting - October 14, 2026

Board of Trustees Meeting - October 28, 2026

Trick-or-Treat Hours - October 31, 2026 - 4:00 pm to 7:00 pm 

ADJOURNMENT (Voice Vote)

KJA MM/DD/YYYY