Board of Trustees 08/27/2025 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

https://www.youtube.com/watch?v=8ZzdeOdv81g

AGENDA

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to discuss/approve Board of Trustee Meeting minutes from July 23, 2025

• Board of Trustees Minutes 2025-0723.pdf (0.03 MB)

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

DEPARTMENT REPORTS

• 2.Public Works, Howe

• July 2025 Report.pdf (0.04 MB)

• 3.Treasurer, Sikich 

• 1st qrt Actuals vs Budget 5.1.25-7.31.25.pdf (0.12 MB)
• Aug Treasurer Report.pdf (0.04 MB)

• 4.Engineer, McMahon

• General Engineering Report July 2025.pdf (0.19 MB)

• 5.Wastewater, Test

• 05-2025 Pop Grove Report.pdf (2.63 MB)

UNFINISHED BUSINESS

• 6.Motion to discuss/approve Resolution 2025-15 a resolution of the Village of Poplar Grove, Illinois, resolving to accept the  quote from BS&A Software to provide services to manage software needs.

• RESO Approving Quote from BS&A Software 8.18.25.pdf (0.02 MB)

• 7.Motion to approve Resolution 2025-16 a resolution of the Village of Poplar Grove, Illinois resolving to accept a quote from Andrews Technology HMS, INC., to implement and maintain a web-based time and attendance system

• RESO Approving Quote from Andrews Technology 8.18.25.pdf (0.02 MB)

NEW BUSINESS

• 8.Motion to discuss/approve check disbursement for payments scheduled to be paid before August 31st, 2025 in the amount of $65,930.47 in AP checks, $7,877.25 in EFTs and estimated payroll of $15,533.83 for a total of $89,341.55

• Summary Detail Report 8.27.25.pdf (0.03 MB)
• Invoice Detail for Check Run 8.27.25.pdf (0.07 MB)

• 9.Motion to discuss/approve Resolution 2025-17 a resolution of the Village of Poplar Grove resolving to award a contruction contract for section number 25-00000-00-GM, 2025 pavement maintenance program to Rock Road Companies, INC. 

• VPG - 2025 Pavement Mntc - Memo & Resolution Contract Award Aug 20 2025.pdf (1.41 MB)

• 10.Motion to discuss/approve Ordinance 2025-23, an ordinance of the Village of Poplar Grove authorizing a special use permit for ground-mounted solar collectors at the properties with pins 03-23-200-014 and 03-23-200-017

• dfe7294524b1c640cebf1c52b9eb0f5a3d978347e4065026da693d5db77.pdf (0.03 MB)

GOOD OF THE VILLAGE

Village Hall Closed for Labor Day - September 1, 2025

Board of Trustees Meeting - September 10, 2025 - 7:00 pm

Board of Trustees Meeting - September 24, 2025 - 7:00 pm 

Board of Trustees Meeting - October 8, 2025 - 7:00 pm

EXECUTIVE SESSION

• 11.Motion to go into exective session pursuant to 5 ILCS 120/2(c)(11) to discuss litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Pursuant to 5 ILCS 120/2(c)(2) to discuss Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

ADJOURNMENT (Voice Vote)

KJM 08/22/2025