Board of Trustees 10/18/2023 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

DEPARTMENT REPORTS

• 1.Engineer Report, McMahon

• General Engineering Report September 2023.pdf (0.13 MB)

• 2.Public Works Report, David Howe

• September 2023 report.pdf (0.04 MB)

• 3.Treasurer Report, Carina Boyd

• DOC101623-10162023154016.pdf (0.10 MB)

• 4.Wastewater Report, TEST

• TEST 09-2023 Pop Grove Report.pdf (1.13 MB)

 

OLD BUSINESS

• 5.Motion to approve minutes from September 20, 2023 Board of Trustee Meeting

• Board of Trustees Minutes September 20, 2023.pdf (0.03 MB)

• 6.Motion to discuss and possible action for Resolution 2023-22 A Resolution of the Village of Poplar Grove appointing an individual to fill a vacancy in the Planning and Zoning Commission - Austin Davies

• 2023-22 Resolution to Appoint Austin Scott Davies to PZC.pdf (0.02 MB)
• Cover Letter and Resume - Austin Scott Davies (PZC)_Redacted.pdf (0.24 MB)

• 7.Motion to discuss and possible action of Lion's Club Agreement. 

NEW BUSINESS

• 8.Motion to discuss and any possible action for proposals for updated Comprehensive Land Use Plan

• Poplar Grove IL_Comprehensive Land Use Plan_HL Proposal.pdf (19.50 MB)
• FINAL Poplar Grove RFP Submittal.pdf (6.33 MB)

• 9.Motion to discuss 312 Briarwood Drive.

• 10.Motion to discuss and possible action for the Public Works Director's personal use of the Village vehicle during the winter months.

• 11.Motion to discuss and possible action for approval to purchase Boss plow set up for new 2022 Ram 2500 service truck in the amount of $7,870 from Scott's Auto and RV.

• 12.Motion to discuss and possible action to approve Orth Road Improvement - Section 23-00000-00-GM in the amount of $170,554.91 to Curran Contracting Company, Inc.

• Carina #1 Pay Estimate #1 23-00000-00-GM Orth Road October 8 2023.pdf (0.44 MB)

• 13.Motion to discuss and possible action to approve State Street Improvements - Section 23-00011-00-RS in the amount of $281,239.60 to Rock Road Companies, Inc.

• Carina #1 Pay Estimate #1 23-00011-00-RS Oct 11 2023.pdf (0.39 MB)

• 14.Motion to discuss and possible action to approve pay application #1 for the new Public Works Building in the amount of $447,340.71 to Larson & Larson Builders, Inc.

• VPG - Public Works Bldg - Certificate No1 - Larson and Larson PACKET.pdf (1.25 MB)

• 15.Motion to discuss and possible action to approve check disbursement for payments scheduled to be paid prior to October 31, 2023, in the amount of $1,076,307.06 in AP checks, $22,526.48 in insurance expense checks, and $4,253.14 EFTS for a total of $1,103,086.68. 

GOOD OF THE VILLAGE

Planning and Zoning Meeting October 25, 2023 - 6:00 pm 

Trick or Treating Hours October 31, 2023 4pm-7pm

Board of Trustee Meeting November 8, 2023 - 7:00 pm 

Board of Trustee Meeting November 15, 2023 - 7:00pm  

10th Annual Tree Lighting, Village Hall, November 18, 2023 - 4pm-6pm

ADJOURNMENT (Voice Vote)

KJ 10/16/2023