Board of Trustees 09/24/2025 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

https://www.youtube.com/watch?v=8ZzdeOdv81g

AGENDA

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to approve Board of Trustee Meeting Minutes from August 27, 2025

• Board of Trustees Minutes 2025-0827.pdf (0.03 MB)

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

DEPARTMENT REPORTS

• 2.Public Works, Howe

• August 2025 Report.pdf (0.04 MB)

• 3.Eningeer, McMahon 

• General Engineering Report August 2025.pdf (0.19 MB)

• 4.Wastewater, Test

• 07-2025 Pop Grove Report.pdf (1.27 MB)

UNFINISHED BUSINESS

• 5.Motion to discuss/approve Resolution 2025-21 a resolution of the Village of Poplar Grove, Illinois to adopt and approve an electronic funds transfer (EFT)/automated clearing house (ACH) policy 

• Resolution Adopting and Approving a ETF and ACH Policy.pdf (0.02 MB)
• EFT Policy.pdf (0.03 MB)

NEW BUSINESS

• 6.Motion to discuss R1 EV Bronze Designation

• Charging Smart One-Pager.pdf (0.18 MB)
• Charging Smart Bronze Designation Steps.pdf (0.01 MB)

• 7.Motion to discuss Administrative Adjudication Processes

• 2.1 code update memo.pdf (0.06 MB)

• 8.Motion to discuss/approve Resolution 2025-22, a resolution of the Village of Poplar Grove appointing individuals to the Village Planning and Zoning Commission 

• C. Winarski_Redacted.pdf (1.62 MB)
• M. Mack_Redacted.pdf (2.48 MB)
• Resolution to Appoint Planning and Zoning Members2025.pdf (0.02 MB)

• 9.Motion to discuss/approve Offer letter for David Howe as Public Works Director

• D. Howe Offer Letter 9.15.25.pdf (0.04 MB)

• 10.Motion to discuss/approve the offer letter for Karri Miller as Village Collector

• Draft Offer Letter- Village Coll. 2025 on Letterhead.pdf (0.04 MB)

• 11.Motion to discuss/approve the Offer letter to Katie Jaster as Deputy Clerk/Community Development Assistant 

• Katie Jaster Offer Letter 2025 9.15.25.pdf (0.04 MB)

• 12.Motion to dicuss/approve offer letter to Renee Lempe as Customer Service/Utlity Billing Specialist 

• Renee Lampe Offer Letter 2025 9.15.25.pdf (0.04 MB)

• 13.Motion to discuss/approve check disbursement for payments scheduled to be paid Sept 30, 2025 in the amount of $75,471.17 in AP checks, $729.77 in EFTs, $110.60 in Insurance and estimated payroll of $16,890.13 for a total of $93,201.67

• Invoice Register 9.24.25.pdf (0.07 MB)
• Summary Payments Reports 9.24.25.pdf (0.01 MB)

GOOD OF THE VILLAGE

Board of Trustee Meeting - October 8th, 2025 - 7:00 pm 

Planning and Zoning Commission Meeting - October 14, 2025 - 6:00 pm

Board of Trustee Meeting - October 22nd, 2025 - 7:00 pm   

Trick-Or-Treating - October 31, 2025 - 4:00 pm to 7:00 pm 

ADJOURNMENT (Voice Vote)

KJM 09/19/2025