Board of Trustees 06/11/2025 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

https://www.youtube.com/watch?v=8ZzdeOdv81g

AGENDA

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to approve Board of Trustees Meeting Minutes from May 14, 2025

• Board of Trustees Minutes Document - 2025-0514.pdf (0.03 MB)

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

NEW BUSINESS

• 2.Motion to discuss and possible approval Class K  Liquor License – Mortimer's Roadhouse

• Mortimers_Roadhouse_Class_K_License_Memo.pdf (0.06 MB)

• 3.Motion to discuss and possible approval Class K Liquor License – Countryside Liquors 

• Countryside_Liquors_Class_K_License_Memo.pdf (0.06 MB)

EXECUTIVE SESSION

• 4.Motion to go into executive session pursuant to 5 ILCS 120/2(c) (1) Personnel - The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the public body, or legal counsel for the public body, 5 ILCS 120/2(c)(11) Pending Litigation when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent. 5 ILCS 120/2(c)(2)  Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees 

UNFINISHED BUSINESS

• 5.Motion to approve Ordinance 2025-06 an ordinance of the Village of Poplar Grove, Illinois amending Title 1, Chapter 5, Section 1-5-2 of the Village's code of ordinances

• Ordinance Amending Electronic Attendance Section 1-5-2.pdf (0.03 MB)

NEW BUSINESS

• 6.Motion to discuss and possible approval of Ordinance 2025-07 an ordinance of the Village of Poplar Grove, Illinois, repealing ordinance number 2024-19 governing charitable contributions to the Village personally adopted by the Village of Poplar Grove. 

• Ordinance Repealing Ordinance Number 2024-19.pdf (0.02 MB)

• 7.Motion to discuss and possible approval of Ordinance 2025-08 an ordinance of the Village of Poplar Grove, Illinois repealing ordinance number 2024-20 establishing a Village credit card policy previously adopted by the Village of Poplar Grove 

• Ordinance Repealing Ordinance Number 2024-20.pdf (0.02 MB)

• 8.Motion to discuss and possible approval of Ordinance 2025-09 an ordinance of the Village of Poplar Grove, Illinois repealing ordinance number 2024-21 establishing village hiring procedures previously adopted by the village of poplar grove

• Ordinance Repealing Ordinance Number 2024-21.pdf (0.02 MB)

• 9.Motion to discuss and possible approval Ordinance 2025-10 an ordinance of the Village of Poplar Grove, Illinois, repealing ordinance number 2024-22 defining the duties of the Village Treasurer previously adopted by the Village of Poplar Grove 

• Ordinance Repealing Ordinance Number 2024-22.pdf (0.02 MB)

• 10.Motion to discuss and possible approval of Ordinance 2025-11 an ordinance of the Village of Poplar Grove, Illinois, repealing ordinance number 2024-23 establishing travel reimbursement for elected officials, officers, and employees previously adopted by the village of Poplar Grove 

• Ordinance Repealing Ordinance Number 2024-23.pdf (0.02 MB)

• 11.Motion to discuss and possibly approve Ordinance 2024-12 an ordinance of the Village of Poplar Grove, Illinois, repealing ordinance number 2024-24 establishing village purchasing procedures previously adopted by the Village of Poplar Grove

• Ordinance Repealing Ordinance Number 2024-24.pdf (0.02 MB)

• 12.Motion to discuss and possible approval Resolution 2025-10 a resolution of the Village of Poplar Grove, Illinois, appointing an interim Village Treasurer 

• Resolution Appointing Village Interim Treasurer.pdf (0.02 MB)

• 13.Motion to discuss and possible approval Resolution 2025-09, a resolution of the Village of Poplar Grove, resolving to enter into a professional service agreement for design & construction engineering services for the 2025 payment maintenance program 

• Memorandum 2025 Pavement Maintenance Program June 4 2025.pdf (0.56 MB)

• 14.Motion to approve check disbursement for payments scheduled to be paid before June 15th, 2025 in the amount of $68,356.58 in AP checks, $14,042.30 in insurance expense checks, $27,915.42 EFTs and estimated payroll of $18,886.00 Payroll for a total of $129,200.03

• Check run detail 6.11.25.pdf (1.06 MB)
• Invoice Detail for Check Run 6.11.25.pdf (0.02 MB)
• Summary Payments Reports 6.11.25.pdf (0.02 MB)

• 15.Motion to discuss and possible approval of Comcast quote for the village hall internet, the village hall phone systems, cell phones, tablets, well and lift zone landlines 

• Comcast quote.pdf (0.07 MB)

• 16.Motion to discuss and possible approval of the purchase of a 2025 International HV Series Plow Truck 

• SW-Poplar Grove, Village-HV507-SA Patrol-4952-050825.pdf (0.17 MB)

• 17.Motion to discuss and possible approval of the Village of Poplar Grove summer newsletter 

• Village PG Summer 2025 Qrtly Newsletter - ROUGH DRAFT.pdf (0.52 MB)

GOOD OF THE VILLAGE

11th Annual Neighbors Night – June 14, 2025 – 4:00 pm-9:30 pm

Board of Trustee Meeting – June 25, 2025 - 7:00 pm   

Village Hall Closed for July 4th Holiday

Board of Trustee Meeting - July 9, 2025 - 7:00 pm

Board of Trustee Meeting - July 23, 2025 - 7:00 pm

ADJOURNMENT (Voice Vote)

KJM 06/05/2025